CBS - AWS - SSR - EA CoE - Associate - Executive Assistant

Job Description

We are looking for a highly organized and skilled Executive Assistant with 1 to 4 years of experience to work in a team environment, delivering administrative services to our global EY office senior management team. The ideal candidate will have excellent communication skills, be able to prioritize effectively, and have strong project coordination skills. ### Roles and Responsibility Provide support to the project team on maintaining and managing key project meetings and meeting locations. Maintain the project team's calendar to showcase all key events that need to be planned. Work closely with the project teams and other stakeholders in scheduling and organizing meetings or conference calls. Support project team members in booking travel tickets and arranging workshops/area visits. Record meeting minutes with clear emphasis on key action points and maintain the project database. Offer administrative support on various internal/external tools used across EY offices. Manage several concurrent activities with strong multi-tasking, prioritization, organizational, and time management skills. Coordinate training sessions by sending out invites, enabling cut-off points, issuing confirmations, and offering alternative dates; supplement delegates with correct pre-work and session materials. Process and administer business information data. ### Job Requirements Any graduate or postgraduate degree. At least one year of experience working in a team environment handling virtual secretarial services is preferred. Good command over English (written & spoken) is mandatory. Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook. Ability to manage multiple tasks simultaneously with strong organizational and time management skills. Excellent written and oral communication skills, and ability to work collaboratively with others. Self-starter who can manage with minimal direction and interact with senior management. Extremely organized and enjoys administration. Able to work in a team arrangement.