Buying Admin Assistant Procurement

Job Description

Job Title: Administrative Assistant – Buying Department

Location: Vashi-Turbhe, Navi Mumbai, India

Working Hours: Full-time, Monday to Friday

Department: Procurement / Buying

Salary: ₹3 – ₹6 LPA (based on experience)

About the Role

We are looking for a detail-oriented and organized Administrative Assistant to support our Buying Department. The ideal candidate will be responsible for assisting buyers with administrative tasks, maintaining vendor records, managing purchase orders, and supporting day-to-day operations of the procurement team.

Key Responsibilities

· Maintain accurate purchase order records and assist with order processing

· Communicate with suppliers for order confirmations, follow-ups, and documentation

· Support buyers with product data entry, pricing updates, and stock status tracking

· Help prepare buying reports and supplier performance summaries

· Organize and manage vendor contracts and compliance documents

· Coordinate with logistics, finance, and warehouse teams for smooth operations

· Maintain and update internal databases, spreadsheets, and documentation

· Assisting with landed cost calculations and maintaining the related tracking sheet

· Coordinating QC inspections with the inspection company and communicating with suppliers for approvals or to address any concerns.

Qualifications & Skills

· Bachelor's degree in business administration, Supply Chain, or related field.

· 2 years of administrative experience, preferably in a procurement or buying role.

· Strong organizational and multitasking abilities.

· Proficiency in MS Excel, Word, and basic ERP/Inventory software.

· Excellent written and verbal communication skills in English is mandatory.

· Detail-oriented with a proactive approach.

Preferred Experience

· Previous exposure to buying, merchandising, or supply chain departments.

Excellent English com skills is mandatory.

Job Type: Full-time

Pay: ₹25,000.00 - ₹50,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid sick time
• Paid time off

Schedule:

• Day shift
• Monday to Friday
• Rotational shift
• UK shift

Supplemental Pay:

• Overtime pay
• Performance bonus
• Yearly bonus

Work Location: In person