Building Administrator (Part Time)

Napier City Council is looking for a proactive and detail-oriented Building Administrator to join our Community Resilience & Assets team on a part-time basis (20 hours per week). In this role, you’ll provide essential administrative support for the management of Council’s building assets, ensuring compliance, smooth operations, and excellent service delivery across community facilities.

You’ll assist with building compliance programs, coordinate maintenance and operational activities, manage leased premises administration, and foster strong relationships with internal teams, contractors, lessees, and community stakeholders.

Te Āheinga - The Opportunity

• Provide administrative support to the Building Asset Management team, including documentation, reporting, and correspondence.
• Assist with building compliance and project coordination, including asbestos and earthquake-prone building programs.
• Support maintenance scheduling, contractor liaison, and operational systems such as access control and fire safety.
• Administer Council’s responsibilities for leased premises, acting as a key contact for landlords and property managers.
• Build strong relationships with internal teams, contractors, lessees, and community stakeholders.

He kōrero mōhou - About You

• Proven administrative experience in property, facilities management, or a related field.
• Strong organisational and time management skills.
• Excellent interpersonal and relationship-building abilities.
• High attention to detail and accuracy.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Collaborative and team-focused approach
• Desirable: Qualification in property, facilities management, or business administration, with knowledge of building compliance regulations (e.g., asbestos, earthquake-prone standards), experience in local government or public sector environments, and familiarity with lease agreements and landlord/tenant obligations.

Ngā painga mōhou - What we Offer

• 5 weeks annual leave after 2 years service
• Discounted Health Insurance Work Scheme + Eye Test Subsidy
• Retailer Discounts + Study assistance
• Employee Assistance Program (OCP)
• Quarterly values awards + Birthday vouchers + Social club
• Free flu vaccinations (annual)
• Ka Awatea Cultural Wānanga + NCC Kapa Haka
• Te Reo Māori language classes

This is a permanent part time opportunity working 20 hours per week. The exact pattern of work is negotiable with the successful candidate. You will be based in Napier's CBD.

The annual salary package for this role is between $31,850 and $37,500 for 20 hours per week (including KiwiSaver). The exact offer depends on your skills and experience.

Applications close on 24 September 2025 however we will be reviewing applications as we receive them and may close the role when we have found the right person. We encourage you to apply today.

He kōrero mō Te Kaunihera o Ahuriri - About NCC

At Napier City Council, we are proud to be an equal opportunity employer that values diversity. We welcome applicants from all backgrounds and work to make our hiring process fair and accessible. If you need any support or adjustments during your application or interview, let us know—we’re happy to help!

Our success is grounded in strong partnerships with Mana Whenua and Iwi, supported by our Māori Partnerships team, Te Waka Rangapū, which builds cultural capability through education and training.

Before you join, you’ll need to complete pre-employment checks (including drug testing, with some roles requiring health screening). As an NCC employee, you may also be called on to support Civil Defence emergencies when our community needs us most.

Please visit Napier City Council Careers website to see full job description

Job Description – Building Administrator (Part Time)