Branch Purchase Coordinator

Job Title: Branch Purchase Coordinator

Location: Bilaspur
Department: Purchase & Logistics
Reporting To: Head – Purchase / Branch Manager / Management

Job Summary:

The Branch Purchase Coordinator will be responsible for handling all purchase-related coordination work at the branch level. This includes collecting requisitions, generating purchase orders, following up with vendors, managing documentation, and reporting. The role requires strong communication, documentation, and follow-up skills to ensure timely and accurate procurement operations.

Key Responsibilities:

• Collect purchase requisitions from all branches and consolidate them.
• Coordinate daily with the Purchase Head regarding routine procurement needs.
• Generate purchase orders (POs) and maintain proper documentation and reports.
• Take order confirmations from vendors via email and WhatsApp.
• Follow up regularly with vendors for timely dispatch of goods.
• Coordinate with logistics team for inward transfers from manufacturing units or suppliers.
• Coordinate with vendors for invoices and enter material receipt vouchers in the system (transit center).
• Collect and compile the Daily Material Received Report from all concerned branches.
• Verify and validate invoices, mention payment dates clearly, and submit documents to the accounts department.
• Create and maintain item master data with all mandatory fields updated.
• Maintain and update the vendor database regularly for accuracy and tracking.
• Coordinate with vendors for product samples and maintain proper records of samples received.
• Ensure company data and documents are handled confidentially and are not shared without official approval from the department head.
• Share daily work status and updates with the reporting manager.
• Carry out any other task assigned by the management from time to time.

Qualifications & Experience:

• Graduate in Commerce / Business Administration or relevant field.
• 1–3 years of experience in purchase coordination, preferably in retail, building materials, or trading companies.
• Knowledge of procurement processes, vendor management, and basic accounting is preferred.

Skills Required:

• Good communication and follow-up skills (both verbal and written).
• Proficiency in MS Excel, Email, and basic ERP/Tally systems.
• Strong organizational and documentation skills.
• Ability to multitask and handle pressure in a fast-paced environment.
• High level of responsibility and attention to detail.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹18,000.00 per month

Schedule:

• Day shift

Work Location: In person