Billing Executive

We are seeking a dedicated and detail-oriented Billing Executive to join our team in the Customs Clearance department. The ideal candidate will be responsible for managing billing processes, ensuring the accurate and timely processing of invoices related to customs duties, taxes, and other import/export charges. This position requires strong organizational skills, attention to detail, and a solid understanding of customs regulations and import/export procedures.

Key Responsibilities:

• Billing and Invoicing:

• Prepare and issue accurate invoices for customs clearance services, including duties, taxes, and other related fees.
• Ensure all billing is in compliance with regulations and company policies.
• Verify and reconcile billing details to ensure correctness before finalizing invoices.
• Coordinate with clients to ensure timely payment collection.

• Document Management:

• Maintain proper records of invoices, receipts, and other relevant financial documents.
• Assist in the preparation and maintenance of reports for internal and external audits.
• Ensure that all customs clearance documents are properly filed and stored.

• Customer and Vendor Coordination:

• Work closely with clients and vendors to resolve billing discrepancies and address any related inquiries.
• Communicate with customs officials, freight forwarders, and internal departments to ensure smooth processing of bills.
• Provide updates to clients on the status of billing and clearance processes.

• Compliance and Regulatory Adherence:

• Stay updated on changing customs regulations and ensure that all billing practices are compliant with local and international trade laws.
• Ensure the accurate classification and valuation of goods for customs purposes.

• Reporting and Analysis:

• Assist with the preparation of billing and financial reports for management.
• Monitor payment status and follow up on overdue invoices.
• Provide support for month-end closing activities.

• Problem Resolution:

• Address any discrepancies, disputes, or issues related to billing and work towards effective resolutions in a timely manner.

Qualifications & Skills:

• Education:

  Bachelors degree in Business Administration, Finance, Accounting, or a related field.

• Experience:

  2-3 years of experience in billing or finance within the customs clearance or logistics industry is preferred.

• Skills:

• Strong knowledge of customs regulations and import/export procedures.
• Proficient in MS Office Suite (Excel, Word, Outlook).
• Experience with billing and invoicing software or ERP systems.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.