Assistant Purchase Executive

Key Responsibilities1. Procurement Support

• Assist in sourcing and purchasing IT products (Epson, HP, LG, Canon, ImageKing, etc.) and other accessories as per approved vendor lists.
• Obtain and compare quotations, negotiate basic price terms, and prepare purchase comparisons.
• Prepare and process purchase orders (POs) in coordination with the Purchase Manager.
• Ensure compliance with procurement policies, approval limits, and budgetary guidelines.

2. Vendor Coordination

• Communicate with suppliers for quotations, order confirmations, and dispatch updates.
• Track delivery timelines and escalate delays or discrepancies.
• Maintain updated supplier contact details and performance history.
• Assist in vendor evaluation and performance reporting.

3. Inventory & Stock Monitoring

• Coordinate with the warehouse and sales departments to monitor stock levels.
• Raise purchase requisitions to avoid stockouts of fast-moving items.
• Maintain reorder levels and ensure timely replenishment.

4. Documentation & Reporting

• Maintain purchase records, supplier quotations, and invoices in digital and physical formats.
• Support in reconciling purchase data with accounts and stores for GRNs (Goods Receipt Notes).
• Generate daily, weekly, and monthly purchase status reports.
• Track pending orders, vendor payments, and inward material entries.

5. Cost Control & Compliance

• Assist in identifying cost-saving opportunities through negotiation or alternate sourcing.
• Ensure adherence to company purchase SOPs and audit requirements.
• Verify invoices against POs and delivery notes for accuracy before forwarding for payment.

6. Coordination & Follow-ups

• Liaise with Accounts for vendor payment follow-ups and document submissions.
• Coordinate with Logistics for shipment tracking and inward planning.
• Support Purchase Manager in maintaining vendor relationships and long-term contracts.

Key Performance Indicators (KPIs)

• Purchase order processing turnaround time.
• On-time vendor delivery percentage.
• Purchase cost variance (vs. standard/previous rates).
• Accuracy of purchase documentation.
• Supplier response and resolution time.
• Stockout frequency for key items.

Skills & Competencies

• Strong negotiation and communication skills.
• Knowledge of IT hardware products and vendor ecosystem.
• Basic understanding of procurement cycle and ERP systems.
• Attention to detail, accuracy in documentation, and analytical mindset.
• Proficiency in MS Excel, Word, and email correspondence.

Qualification & Experience

• Education: Bachelor’s degree in Commerce / Business Administration / Supply Chain Management.
• Experience: 1–3 years in procurement or purchase operations (preferably in IT product distribution or trading sector).

Job Types: Full-time, Permanent, Volunteer

Pay: ₹15,000.00 - ₹18,000.00 per month

Work Location: In person