Assistant Officer/ Junior Officer - Staff Materials (Stores) - Pune Bulk Terminal

Professional Experience description: (state key experiences required):

• Manpower planning & resource utilization to meet daily operation
• Coordination CPC Team and Vendors to maintain the stack.
• Achieving the target despatches in shift with 100 % safety compliance.
• Safety practices & management system like ISO, WCM and their implementation
• Proficiency in Computers & knowledge of SAP is must
• To know how of all safety standards related to material handling and its compliance at site
  

Critical Job Competencies / Mandatory Skills

• Skill required for Store Handling
• Proficiency in Computers & knowledge of SAP is must
• Handling of store manpower, planning for arrangement of material as per despatch plan.
• Coordination with Operation, maintenance team, logistics, unloading manpower for bag godown.
  

JOB PROFILE

• KRA 1: Ensuring smooth operations of Store activities Storage, preservation, issue of Fuel, Material and spares.
• Follow-up with transporters for collection & delivery of materials from nearby area.
• area. Unloading of in-coming materials under proper supervision with safety and cross verification with dispatch document.
• Ensure to minimise / avoid re-handing of materials in store.
• Put proper identification tag / Mark on all the material received in store.
• Ensure Inspection of incoming materials timely by users.
• Inform timely to all concern about discrepancy / damages in receipt materials.
• Shifting of approved materials to issue section timely and obtain proper signature. Cross verification through specified report like GRD report.
• Keeping record and filling of document properly & timely with proper identification tag / Mark.
• Handling of activities related Repair / Replacement / Inter-unit transfer of Materials.
• Loading of out-going materials properly with proper identification tag / Mark, safety. Ensure proper document and proper accounting / record of outgoing material.
• Get repaired materials returned timely from vender.
• Checking of pending GRIR & Clear them in time.
• Timely generation of correct liabilities report for correct monthly accounting.
• Ensuring Properly storage / preservation of items in general stores & store yard etc.
• Issue of items in shortest time through FIFO system and through door delivery wherever applicable.
• Obtain receipt acknowledgement for the delivery of materials.
• Exchange of information on surplus/ obsolete items with group units.
• Checking of availability of material with Inter unit.
• KRA 2: Inventory Management
• Scrutinize the indents raised by various department on daily basis
• Maintain stock of Mini-Max items
• Follow up with Purchase Dept for stock-out items to replenish.
• Timely review / Addition / Deletion of Min-Max item as per consumption trend.
• Analyze the high value inventory items, non-moving items and unlifted items and provide information / alerts to users, verify with ideal / past consumption, Reduce procurement quantity in consultation with user department.
• Follow-up with user department for timely use of specified items
• Prepare comparative inventory data with group units.
• Preparation of presentation for inventory review meeting timely.
• KRA 3: Implement the system for scarp disposal
• Related to scrap receipt, storage, sales, follow the guideline of applicable statutory compliances and management and keeping its record properly.
• Receipt of segregated scrap materials from department along with proper documents, Posting in SAP and keeping its record properly.
• Scrap sales bidding activities (E-action / RFQ Both).
• Scrap sales bid comparative sheet preparation
• Obtain approval & signing on scrap sales bid comparative sheet.
• Scrap sales order preparation and obtain signature.
• Collection of receipt acknowledgement from scrap's buyer timely for the receipt of scrap sales order.
• Preparation of amendment letter timely required if any like validity extension, quantity etc. and keeping its record properly.
• Physical stock verification of scrap stock on monthly basis and its report preparation.
• Obtain approval & signing on physical stock verification of scrap and keeping its record properly.
• KRA 4: MIS/ Management Reports.
• Timely and accurate preparation of various Reports (like receipt register, sales report-category wise, pending sales order report, Inventory Report-Material's type wise / ageing wise etc., Hazardous Waste details (Sale & Generation) etc.
• Timely submission of various data as and when required by Management.
• Ensuring timely and correct entries and posting in various business software (SAP, MDRM).
• Preparation of necessary documentation (like - GRN, Shift wise stock verification (Book and physical both).
• KRA 5: Legal and Statutory Compliances.
• To review Legal compliances applicable to stores and ensure their compliances by everyone.
• Proactive action for calibration & stamping of equipment from weight & measure's officials.
• Proactive action for license renewal activities related to PESO.
• Ensure timely & properly maintenance, testing & certification of vehicle, equipment, tools & tackles etc. under the preview of Stores from respective authorities.
• Co-ordinate, maintain and implement the recommendations of auditor if any.
• Close and take corrective actions for all the NCR's during external or internal audits.
• Preparing proper records of all legal and statutory compliances.
• KRA 6: SHE (Safety, Health & Environment) along with Sustainability initiatives.
• - Ensuring 100% compliance of all safety standards and all applicable recommendations related to their concerned area.
• - Educating team about I know my job, I know the hazards associated with my job and I applied control measures & I escalate to my senior among manpower deployed in sections/department manpower including peer, WB & CL manpower
• - Timely conducting scheduled SO round and reporting of accidents, incidents and near
• misses on occurrences in the area of concern in system.
• - To conduct daily Toolbox, talk as schedule and before starting the job any critical job along with SWP.
• - Active participation in safety training, safety sub committees, standard champions meeting and any safety event.
• - Ensure good housekeeping, limited use of power, no leakage of water, oil, air etc. and reporting concerned if any abnormalities for corrective action
• - Adhering of all safety precautions on the site and off the site
• - Replicating good practice for saving environment for long run sustainability and creating awareness among manpower to save guard natural resources.
• KRA 7: System Management (Effective implementation of all IMS and other systems requirements through involvement for continuous improvement in plant working condition & quality standards)
• -To implement improvement project to reduce repetitive problems.
• -Timely submission of Kaizen, OPL, Good to fine, suggestion on system
• -Developing and sustaining Model area in respective sections
• -100% active participation in respective SFT meetings and giving inputs related to bring new technology, innovation and improvements towards productivity.
• -To know about IMS and other systems requirement and documents for Non-Conformity in section during internal and external audits or assessments.
• -Implementation of critical spares & consumable SOP without any defilement
• - Identify & arrange rectification of leakage points/unsafe points along with monitor & take corrective action for emission levels