Assistant Manager -Purchasing & Sourcing

Assistant Manager -Purchasing & Sourcing

Typical Reporting Line:

Job Purpose

To manage procurement activities efficiently by sourcing quality materials, negotiating with suppliers, ensuring timely delivery, and maintaining cost-effectiveness to support smooth business operations.

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Key Responsibilities

1. Procurement & Sourcing

• Identify and evaluate potential suppliers/vendors for materials, equipment, and services.
• Obtain quotations, compare offers, and prepare comparative statements for decision-making.
• Negotiate contracts, terms, and pricing to ensure cost savings.
• Develop alternate vendor sources to ensure business continuity.

2. Purchase Order & Documentation

• Prepare and release purchase orders as per approved requisitions.
• Ensure compliance with company policies, quality standards, and statutory requirements.
• Maintain accurate purchase records, contracts, and supplier databases.

3. Vendor Management

• Build and maintain strong relationships with vendors.
• Monitor vendor performance in terms of quality, delivery timelines, and service.
• Conduct periodic vendor audits and evaluations.

4. Cost & Inventory Control

• Support cost reduction initiatives without compromising on quality.
• Coordinate with stores/inventory team to avoid stock-outs and overstocking.
• Monitor market trends and identify opportunities for savings.

5. Cross-functional Coordination

• Work closely with production, planning, quality, and finance departments.
• Resolve discrepancies in orders, invoices, and payments in coordination with accounts.

6. Reporting & Compliance

• Generate regular MIS reports on purchase activities, cost savings, and vendor performance.
• Ensure compliance with internal audit requirements and procurement policies.

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Key Skills & Competencies

• Strong negotiation and analytical skills.
• Knowledge of procurement procedures, taxation, and statutory compliances (GST, import/export if applicable).
• Good communication and vendor relationship management.

• Proficiency in MS Office, AI ,POWER BI and ERP systems (D365/SAP / Oracle / Tally, etc.).

• Ability to work under pressure and meet deadlines.
• Ability to read engineering drawings
• Ability to travel frequently to suppliers across the globe (50% travel & 50% working at office)

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Qualifications & Experience

• Graduate in any discipline.
• Preferred: MBA / PG Diploma in Supply Chain / Materials Management.
• 610 years of experience in procurement / purchase in a manufacturing or trading environment.