Apprentice

Purpose of the Role

To ensure accurate, timely, and compliant processing and approval of vendor invoices, supporting the organization's financial operations and maintaining strong relationships with suppliers.

Key Responsibilities

Maintaining healthy relationship with suppliers and communicate effectively.

Receive, review, and process invoices in accordance with company policies.

Ability to Create Payment Dashboard on Power BI and generate reports.

Match invoices with purchase orders (POs), contracts, and receipts (three-way match).

Verify invoice accuracy including pricing, quantities, tax, and approval hierarchy.

Route invoices to the correct department or manager for approval.

Follow up on pending approvals to ensure timely payment cycles.

Maintain proper documentation for audits and compliance checks.

Resolve discrepancies or disputes with vendors and internal teams.

Prepare and schedule approved payments (via check, EFT, or ACH).

Reconcile accounts payable transactions and assist with month-end closing.

Support process improvements to enhance automation and efficiency.

Required Skills and Competencies

Strong attention to detail and accuracy.

Good understanding of accounts payable principles and accounting controls.

Proficiency in ERP or accounting systems

Ability to handle large volumes of invoices efficiently.

Strong organizational and time management skills.

Excellent communication skills for dealing with vendors and internal approvers.

Ability to work under tight deadlines and maintain confidentiality.

Knowledge of invoice approval workflows and authorization matrices.

Proficiency in Microsoft Office tools

Education and Experience

Education:

Bachelor's degree in Accounting, Finance, Business Administration, or related field (preferred).

• Competitive base salaries
• Bonus incentives
• Support for financial-well-being and retirement
• Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
• Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
• Generous paid parental leave policies (depending on your location)
• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
• Free and confidential counseling support through our Healthy Minds program
• Career development and training opportunities