JOB DESCRIPTION JOB TITLE : SUPERVISOR & EXECUTIVE-HOSPITAL BASED PHARMACY DEPARTMENT : PHARMACY REPORTING TO : MANAGER – OPERATIONS JOB SPECIFICATION: Qualification : B.Pharm / D. Pharm / Degree / Inter Experience : Five-Ten years relevant Skill : Supervisory, Excellent communication skills, including active listening skills, through updated knowledge of medicines and its availability and marketing strategist. JOB RESPONSIBILITIES: Operations § Responsible for daily operations of the pharmacy. Duties include procuring, receiving, & dispensing of pharmaceutical / surgical / miscellaneous items. § Receive and transcribe prescriptions from customers and advise the dosage of medicines Prescription Management § Dispense drugs pursuant to a prescription issued by the doctor. Inventory Management & Sales § Procure drugs needed and maintain inventory management. Maintain a separate book for non-available medicines for follow-up indent items as and when required and send it to the management’s approval for purchasing. § Ensure that the quantity, value, batch number and expiry date of the items received are checked by the pharmacists / pharmacy aide and fed in the computer. § Storing the drugs under proper conditions of refrigeration and security § List out the drugs nearing the end of validity before three months and arrange them in separate racks and issue them as substitutes to ensure fast- movement. § Return the non-moving / loose & damage / short-expiry stock to stores periodically § Monitor daily stock value / stock movement to have a better control over inventory level and reduce carrying cost. § PRS (Pharmacy Retail Summary) checking: Ensure that 100% physical stock is tallied according to category (Tablets, Syrups, Injections, Fluids, Ointments, Liquids, Capsules, Powders, Drops, Surgicals, and Miscellaneous) twice a week. Daily rack wise verification of fast moving items. Cross check all the rack-wise verification files daily. § Plan door-to-door campaigns. § To continuously make effort to increase the sales, service standards and achieve targets MIS Reports & Documentation § Prepare daily reports (cash/credit sales, opening balance, closing balance, discounts etc) and submit to the management as and when required. § Maintain records of the following: q Narcotic drug prescriptions issued q Details of free home delivery q Daily sales transaction summary q Rate modification book & RS mistakes book q Discount bills book q Computer backup log book q Complaints log book ( software & hardware ) q Rough cash book q Staff attendance registers and leave cards q Adjustment receipts / adjustment issues etc. § Maintain records for the payments made: q General expenses q Pooja expenses q Conveyance q Emergency purchases § Check rough cash book on daily basis, monitor the cash collection and ensure that the cash is credited in the bank. Cross-check the bank statement in the first week of every month. § Check cash-in-hand & cash sales every day to avoid discrepancies § Maintain record for credit card sales and filing of bills. § Deposit DS (Staff deduction ) amount of shortage items (Adjustment receipts & adjustment issues) every month in the bank Staff management & General Administration § Conduct meetings with the staff fortnightly or monthly to discuss the inventory, developing customer rapport, analyzing customer complaints / suggestions, sales improvement methods, doctors advice and implement wherever practicable with the approval of the management § Conduct on-the-job training for newly joined staff § Assist in the training and supervision of assigned personnel in dispensing of pharmacy items and systems / procedures in pharmacy § Allot racks to staff and conduct rack wise verification of physical stock with computer stock. tally 100% of the inventory twice a week and monitor re-order level § Ensure floppy backup is taken daily in the morning and evening and the same is recorded in computer log book. § Ensure cleanliness of the pharmacy with regard to racks cleaning / labeling / proper stock arrangement § Produce all the records necessary at the time of Internal Audit and answer to all the queries of the Auditor. § Control general expenses (electricity bill, telephone bill, conveyance etc) & computer stationery and covers. § Maintain cash return file (with supporting bill & customer signature), record in cash returns book and verify the same § Maintain Discount bills file (with supporting bill & customer signature), record in Discounts book and verify the same § Participate in emergency calls after normal business hours. § Coordinate with the Hospital promotional activities & Schemes like Dost, FHP, 1066, etc. § Perform related assigned duties as required to successfully fulfill the function of the position. Job Type: Full-time Pay: ₹21,000.00 - ₹35,000.00 per month Benefits: Cell phone reimbursement Food provided Health insurance Paid sick time Provident Fund Work Location: In person
JOB DESCRIPTION JOB TITLE : SUPERVISOR & EXECUTIVE-HOSPITAL BASED PHARMACY DEPARTMENT : PHARMACY REPORTING TO : MANAGER – OPERATIONS JOB SPECIFICATION: Qualification : B.Pharm / D. Pharm / Degree / Inter Experience : Five-Ten years relevant Skill : Supervisory, Excellent communication skills, including active listening skills, through updated knowledge of medicines and its availability and marketing strategist. JOB RESPONSIBILITIES: Operations § Responsible for daily operations of the pharmacy. Duties include procuring, receiving, & dispensing of pharmaceutical / surgical / miscellaneous items. § Receive and transcribe prescriptions from customers and advise the dosage of medicines Prescription Management § Dispense drugs pursuant to a prescription issued by the doctor. Inventory Management & Sales § Procure drugs needed and maintain inventory management. Maintain a separate book for non-available medicines for follow-up indent items as and when required and send it to the management’s approval for purchasing. § Ensure that the quantity, value, batch number and expiry date of the items received are checked by the pharmacists / pharmacy aide and fed in the computer. § Storing the drugs under proper conditions of refrigeration and security § List out the drugs nearing the end of validity before three months and arrange them in separate racks and issue them as substitutes to ensure fast- movement. § Return the non-moving / loose & damage / short-expiry stock to stores periodically § Monitor daily stock value / stock movement to have a better control over inventory level and reduce carrying cost. § PRS (Pharmacy Retail Summary) checking: Ensure that 100% physical stock is tallied according to category (Tablets, Syrups, Injections, Fluids, Ointments, Liquids, Capsules, Powders, Drops, Surgicals, and Miscellaneous) twice a week. Daily rack wise verification of fast moving items. Cross check all the rack-wise verification files daily. § Plan door-to-door campaigns. § To continuously make effort to increase the sales, service standards and achieve targets MIS Reports & Documentation § Prepare daily reports (cash/credit sales, opening balance, closing balance, discounts etc) and submit to the management as and when required. § Maintain records of the following: q Narcotic drug prescriptions issued q Details of free home delivery q Daily sales transaction summary q Rate modification book & RS mistakes book q Discount bills book q Computer backup log book q Complaints log book ( software & hardware ) q Rough cash book q Staff attendance registers and leave cards q Adjustment receipts / adjustment issues etc. § Maintain records for the payments made: q General expenses q Pooja expenses q Conveyance q Emergency purchases § Check rough cash book on daily basis, monitor the cash collection and ensure that the cash is credited in the bank. Cross-check the bank statement in the first week of every month. § Check cash-in-hand & cash sales every day to avoid discrepancies § Maintain record for credit card sales and filing of bills. § Deposit DS (Staff deduction ) amount of shortage items (Adjustment receipts & adjustment issues) every month in the bank Staff management & General Administration § Conduct meetings with the staff fortnightly or monthly to discuss the inventory, developing customer rapport, analyzing customer complaints / suggestions, sales improvement methods, doctors advice and implement wherever practicable with the approval of the management § Conduct on-the-job training for newly joined staff § Assist in the training and supervision of assigned personnel in dispensing of pharmacy items and systems / procedures in pharmacy § Allot racks to staff and conduct rack wise verification of physical stock with computer stock. tally 100% of the inventory twice a week and monitor re-order level § Ensure floppy backup is taken daily in the morning and evening and the same is recorded in computer log book. § Ensure cleanliness of the pharmacy with regard to racks cleaning / labeling / proper stock arrangement § Produce all the records necessary at the time of Internal Audit and answer to all the queries of the Auditor. § Control general expenses (electricity bill, telephone bill, conveyance etc) & computer stationery and covers. § Maintain cash return file (with supporting bill & customer signature), record in cash returns book and verify the same § Maintain Discount bills file (with supporting bill & customer signature), record in Discounts book and verify the same § Participate in emergency calls after normal business hours. § Coordinate with the Hospital promotional activities & Schemes like Dost, FHP, 1066, etc. § Perform related assigned duties as required to successfully fulfill the function of the position. Job Type: Full-time Pay: ₹21,000.00 - ₹35,000.00 per month Benefits: Cell phone reimbursement Food provided Health insurance Paid sick time Provident Fund Work Location: In person