Administration Assistant

Role & responsibilities

The Administrative Assistant will support the smooth functioning of administrative coordination within the universities. This role involves handling documentation, scheduling meets, communication with departments and external stakeholders and providing logistical and clerical support to coordination activities. The ideal candidate is detail-oriented, organized and skilled in multitasking within a fast-paced environment.

Job Responsibilities:

• Assist in scheduling and coordinating meetings, events, and inter-departmental activities.
• Manage correspondence between university departments and external stakeholders.
• Managing Superiors Day to day calendar.
• Prepare reports, meeting minutes, presentations and official documentation.
• Maintain and update coordination-related records, including schedules, staff assignments and work calendars.
• Respond to internal and external inquiries in a professional and timely manner and extend hospitality in office premises.
• Maintain confidentiality of sensitive administrative information.
• Perform other administrative tasks as required by the University Coordinator or department leadership.

Requirements:

• Any graduate.
• Age limit must be below 32 years
• 2+ years of experience in administrative support, preferably in an academic setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and digital scheduling tools.
• Strong written and verbal communication skills with a pleasant personality.
• Excellent organizational and time-management abilities.
• Ability to handle multiple priorities and work independently with minimal supervision under a given deadline.
• English, Hindi & Telegu.

We're only considering candidates currently in Hyderabad (no virtual interviews).