Administration Assistant

Job Description

Position: Administrative Assistance Location: Gurugram, India (On-site preferred) Key Responsibilities Administrative Coordination · Manage calendars, meetings, travel schedules, and event logistics for leadership and core team. · Maintain digital and physical records, documents, and reports. Vendor & Partner Management · Act as liaison for vendors, service providers, and enterprise collaborators. · Coordinate with legal, finance, and external consultants for MoUs, JVs, CSR tie-ups. · MoU & Documentation Support · Draft, maintain, and track MoUs with educational institutions, enterprises, and collaborators. · Follow up on documentation deadlines, execution status, and repository updates. Travel & Logistics · Plan and coordinate domestic/international travel, itineraries, accommodation, and bookings. · Support travel-related expense tracking and reimbursements. Internal Operations Support · Work closely with HR, finance, and marketing to support seamless operations. · Facilitate onboarding/offboarding of gig workers, interns, and short-term consultants. · Meeting Coordination · Schedule internal and external review calls, prepare minutes, and ensure follow-ups. · Support CEO Office with investor and partnership engagements. Requirements · Bachelor’s degree in Business Administration, Commerce, or related field. · 2–5 years of experience in office coordination, operations, or executive assistance. · Excellent written and verbal communication skills. · Proficiency in tools like Google Workspace, Microsoft Office, Zoom, and Notion. · Prior exposure to startups, AI/tech firms, or educational institutions is a plus. · What We Offer · Opportunity to work in a fast-growing AI ecosystem with national and global partnerships. · Exposure to high-impact projects across AI education, workforce upskilling, and agentic platforms. · A collaborative and innovation-led culture backed by purpose and agility. Job Type: Full-time Pay: ₹25,000.00 - ₹35,000.00 per month Schedule: Day shift Work Location: In person