Job
Description
Key Responsibilities : Planning and creating a framework for entire facility management operations. Governance, Monitoring, Controlling and Reviewing Admin & FM Services. Facility management plan covers various activity –planning and making the short- and long-term plans, creating the process guidelines for all sub functions of facility, crating SOPs, aligning the team to execute the same to ensure that 24x7 operations run without interruption. This includes all necessary consumables like water, beverages, HK consumables, stationery and toiletries items etc., planned preventive maintenance activities, BIP building inspection plan, availability of common services. Prepare annual facilities management plan like AMC and other repairs and maintenance to ensure the best working environment for employees. Ensures the office complies with Group standards of upkeep and safe environment. Ensures all important signages covering all required compliance etc. to ensure an ideal workplace. Undertakes and reviews office risk assessments, identifying hazards and completing actions to mitigate their risk if any. Arranges emergency procedures including fire, security and first aid support availability of ambulance, wheelchair etc. Undertakes daily inspections of the office and get the things in order if anything is noticed out of place. Close monitoring the consumptions and take corrective actions if there are any wastage happening. Ensures staff is made aware of, and follow, Health, Safety and Security procedure. Creates awareness in the staff about the admin services, facilities available in the premises. Ensures all accidents and near misses, plus Health, Safety and Security, incidents are reported, recorded and investigated as required. Plans and controls Safety and Security of the premises with the help of CCTV, access control and visitor management system etc. Technical Operations responsibilities: Maintenance and repair of equipment, and infrastructure: This includes regular inspections, identifying maintenance issues, prioritizing repairs, and coordinating with technicians and contractors to ensure that all repairs and maintenance are completed in a timely and cost-effective manner. Energy management and sustainability initiatives: This includes monitoring energy usage and implementing strategies to reduce energy consumption, such as implementing energy-efficient practices and renewable energy sources and reducing waste and increasing recycling. Compliance with regulations and safety standards: This includes ensuring that all facilities are compliant with relevant regulations and safety standards, such as building codes, fire safety regulations, and environmental regulations. Budgeting and cost management: This includes managing the budget for facility maintenance and repairs, as well as capital projects, and identifying cost-saving opportunities. Disaster planning and emergency response: This includes developing and maintaining a disaster plan that outlines the steps to be taken in the event of a natural disaster, fire, or other emergency, and ensuring that all staff and stakeholders are aware of the plan and trained to respond appropriately. Record keeping: This includes maintaining detailed records of all maintenance and repairs, including the date, cost, and nature of the work performed, and ensuring that all records are up-to-date and easily accessible. Team management: This includes managing a team of technicians responsible for performing maintenance and repairs, providing training and support to ensure that they have the skills and knowledge necessary to perform their duties, and conducting regular performance evaluations. Show more Show less
