Accounts Executive

Role Overview

The Accounts Executive will be responsible for end-to-end billing activities, day-to-day accounting, preparation of MIS reports, and coordination with other site teams for smooth billing operations. The role requires strong attention to detail, good communication, and the ability to manage multiple tasks efficiently.

2. Key Responsibilities

A. Billing & Invoicing

• Prepare and generate invoices on time as per contract terms and client requirements.
  
• Verify supporting documents before invoice submission (attendance sheets, service reports, purchase orders, etc.).
  
• Follow up with site teams for timely collection of billing inputs.
  
• Maintain billing trackers and ensure zero errors in invoices.
  
• Coordinate with clients for invoice acknowledgement and query resolution.
  

B. Accounting Operations

• Record day-to-day financial transactions in the accounting system (ERP/Tally/SAP).
  
• Assist in accounts receivable and payable reconciliation.
  
• Maintain ledgers, vouchers, and supporting documentation.
  
• Support monthly closing activities such as journal entries, accruals, and adjustments.
  
• Assist in bank reconciliation and petty cash monitoring.
  

C. MIS & Reporting

• Prepare daily, weekly, and monthly MIS reports on billing, collections, receivables, and expenses.
  
• Highlight delays, discrepancies, or revenue leakages in MIS.
  
• Support management with data analysis and financial summaries.
  

D. Coordination & Communication

• Coordinate with other plant/sites for billing-related documents and approvals.
  
• Liaise with internal departments (operations, HR, commercial) for data accuracy.
  
• Ensure proper communication with clients regarding billing status and clarifications.
  

E. Compliance & Documentation

• Maintain proper filing of invoices, agreements, and financial records.
  
• Assist in audit-related work with internal and external auditors.
  
• Ensure compliance with statutory requirements (GST, TDS documentation support).
  

3. Required Skills & Competencies

• Strong knowledge of accounting principles and billing processes.
  
• Proficiency in MS Excel (VLOOKUP, Pivot Table, Formatting).
  
• Working knowledge of Tally / ERP systems.
  
• Good communication and coordination skills.
  
• Ability to manage deadlines and handle multi-site operations.
  
• Attention to detail and strong numerical ability.