Account Executive (Hotel Industry)

Job Title: Accounts Executive

Location: Promenade, Pondicherry
Job Type: Full-time

NEED FROM HOTEL BACKGROUND ONLY

Should have worked with IDS Software

Key Responsibilities:

• Daily Accounting Operations:
• Record and process all financial transactions, including accounts payable, accounts receivable, and general ledger entries.
• Manage and reconcile bank accounts, petty cash, and credit card statements.
• Ensure timely payments to vendors and maintain up-to-date records of invoices.
• Handle guest billing, including invoice generation, posting charges, and managing payments.
• Accounts Payable & Receivable:
• Process supplier invoices, verify supporting documents, and ensure timely payments.
• Reconcile supplier statements with hotel records and resolve discrepancies.
• Monitor and follow up on overdue accounts receivable, ensuring timely collection of outstanding payments.
• Revenue Reconciliation:
• Ensure accurate recording and reconciliation of daily revenue, including room sales, F&B sales, and other income streams.
• Verify that all sales and income records are accurately posted and matched with actual cash and credit receipts.
• Collaborate with the Front Office and F&B departments to ensure proper billing and settlement of guest accounts.
• Financial Reporting:
• Assist in the preparation of monthly financial statements, including profit and loss statements, balance sheets, and cash flow reports.
• Provide financial data to the Finance Manager for forecasting, budgeting, and variance analysis.
• Prepare ad hoc financial reports as required by management.
• Internal Controls & Compliance:
• Ensure compliance with the hotel’s accounting policies, procedures, and financial regulations.
• Assist in maintaining strong internal controls to minimize fraud and errors.
• Prepare documentation for internal and external audits and assist with audit queries.
• Inventory & Cost Control:
• Assist in managing inventory controls for F&B, housekeeping, and other departments.
• Participate in monthly stock-taking and ensure accurate recording of inventory movements.
• Monitor and analyze operational expenses and suggest cost-saving measures.
• Taxation & Statutory Compliance:
• Ensure compliance with local taxation laws, including VAT, GST, and other applicable taxes.
• Prepare and submit tax returns and filings as required by local regulations.
• Assist in the calculation and payment of payroll taxes and other statutory obligations.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹18,000.00 per month

Benefits:

• Food provided
• Health insurance
• Life insurance

Schedule:

• Day shift
• Rotational shift

Supplemental Pay:

• Performance bonus

Experience:

• Hotel Accounts: 2 years (Required)

Work Location: In person