Order Processing:Review purchase requests from internal departments. Generate and submit purchase orders to vendors. Track order status and follow up on deliveries. Resolve any discrepancies with orders received. Inventory Management:Monitor inventory levels to anticipate future needs. Coordinate stock replenishment by placing orders with suppliers. Maintain accurate inventory records. Administrative Tasks:Update and maintain purchase order records. Process invoices and ensure timely payment Prepare reports on purchasing activity and cost analysis Assist with data entry and file management Vendor Management:Identify and research potential suppliers to find the best pricing and quality. Build and maintain relationships with vendors. Negotiate contracts and pricing with suppliers. Monitor supplier performance and address any issues.Required skills for a Purchasing Assistant:Strong communication skills: Ability to effectively interact with vendors and internal stakeholders Analytical skills: Evaluate pricing, quality, and delivery options to make informed purchasing decisions Attention to detail: Ensure accuracy in data entry and order processing Organizational skills: Manage multiple purchase orders and deadlines efficiently Proficiency in computer software: Familiarity with purchasing systems, spreadsheets, and email