2025_08_BGSW_OPM41_Associate_Purchase Support

Roles & Responsibilities :

Position Overview

The Purchasing Back Office Support Associate is responsible for supporting procurement operations and administrative tasks to ensure efficient purchasing processes. This role involves accurate and timely processing of purchase orders, vendor coordination, maintaining procurement records, and collaborating with internal teams to meet organizational requirements.

Key Responsibilities

• Support the procurement lifecycle by processing purchase orders, tracking order status, and maintaining accurate procurement records.

• Coordinate with suppliers for quotes, pricing, availability, and order confirmations under supervision.

• Assist in the preparation and maintenance of purchasing documentation (POs, invoices, receipts, contracts).

• Maintain and update supplier information and databases.

• Assist in tracking delivery timelines and resolving basic order discrepancies or delays.

• Compile data for cost analysis, vendor consolidation, and procurement reporting.

• Support on-time invoice processing by reconciling invoices with purchase orders and delivery notes.

• Assist cross-functional teams (logistics, quality, accounts) with purchasing-related queries.

• Ensure compliance with internal procurement policies and procedures.

• Participate in process improvement initiatives to enhance back office efficiency.

Educational qualification:

• Bachelor’s degree in Business Administration, Supply Chain Management, Commerce, or a related field.

Experience :

• 1–3 years of experience in purchasing, procurement, or a similar back office support role.

Mandatory/requires Skills :

• Working knowledge of procurement processes, purchasing software/ERP tools, and MS Office (Excel, Word).

• Strong attention to detail and ability to manage multiple tasks accurately.

• Effective written and verbal communication skills.

• Basic analytical and problem-solving abilities.

• Good organizational and time management skills.

• Willingness to learn and adapt in a fast-paced environment.

Preferred Skills :

• Exposure to process documentation, compliance, and audit-friendly practices.

• Basic data analysis and reporting skills (Excel skills preferred).