World Touring Exhibitions

Job Description: We are seeking a highly organised and English-fluent Executive Assistant to support the Co-Director of a UK-based cultural exhibitions company. This is a fully remote role designed for someone who enjoys project execution, team coordination, task tracking, writing, and organising creative work. Youll be working closely with the co-director across international projects involving digital exhibitions, funding proposals, and creative platform coordination. Key Responsibilities: - Manage and coordinate weekly tasks with content creators, designers, and video editors - Track project progress using Notion, Google Sheets, and Slack - Turn voice notes or idea sketches into task structures and documents - Research international funding and grant opportunities - Draft or support the creation of funding proposals, reports, and content outlines - Prepare summary documents, pitch decks, and status reports - Organize digital assets, file version control, and team handoffs - Submit weekly updates to Co-Director on all task flows and project health - Proactively flag risks or overdue items Requirements: - 3 to 8 years of relevant experience in executive support, project coordination, or content operations - Excellent written and spoken English - Experience using tools like Notion, Trello, Google Drive, Slack, Zoom - Strong writing and document formatting skills - Attention to detail, proactive attitude, and respect for deadlines - Must be available for check-ins during UK morning or late afternoon time slots - Bonus: experience in cultural, media, educational, or content industries