Warehouse Administrative Assistant

Job Title: Warehouse Administrative Assistant

Location: Thane

Job Type: Full-Time

Reports To: Administrative Manager

Job Overview: The Warehouse Administrative Assistant is responsible for providing administrative support to ensure the efficient operation of the warehouse. This role involves managing documentation, coordinating with various departments, and performing clerical tasks to assist with the smooth flow of warehouse operations.

Key Responsibilities:

• Document Management:
• Maintain and update warehouse records, including inventory logs, shipping and receiving documents, and order forms.
• Prepare and process shipping and receiving paperwork, including bills of lading, packing slips, and invoices.

• Data Entry and Reporting:
• Input and update data in warehouse management systems (WMS) and other relevant databases.
• Generate and review reports on inventory levels, order statuses, and shipping activities.

• Communication and Coordination:
• Act as a liaison between the warehouse and other departments such as sales, procurement, and customer service.
• Communicate with vendors, carriers, and internal teams to resolve any issues related to shipments, inventory, or documentation.

• Administrative Support:
• Assist in preparing and distributing internal communications, memos, and reports.

• Inventory Management:
• Monitor inventory levels and assist with stock audits and cycle counts.
• Support inventory control initiatives and help manage stock discrepancies.

• Customer Service:
• Address and resolve customer inquiries related to shipping and inventory in a timely and professional manner.
• Provide support in handling returns, exchanges, and special requests.

• Office Organization:
• Maintain an organized and efficient office environment within the warehouse.
• Order and manage office supplies and equipment as needed.

Qualifications:

• Graduate Degree In Commerce
• 0 to 2 years of experience in an administrative role, preferably within a warehouse or logistics environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Detail-oriented with strong problem-solving abilities.
• Ability to work independently and as part of a team in a fast-paced environment.

Physical Requirements:

• Ability to sit or stand for extended periods.
• Occasional lifting of up to [5 kg] may be required.

Working Conditions:

• Work is performed primarily in a warehouse office environment with occasional exposure to the warehouse floor.

Compensation:

• Competitive salary based on experience
• Yearly bonuses

Job Types: Full-time, Permanent, Fresher

Pay: ₹15,000.00 - ₹25,000.00 per month

Schedule:

• Day shift

Supplemental Pay:

• Yearly bonus

Education:

• Bachelor's (Preferred)

Experience:

• Warehouse : 1 year (Preferred)

Location:

• Thane, Maharashtra (Preferred)

Work Location: In person

Expected Start Date: 01/07/2025