131 Visitor Management Jobs - Page 2

Serving as the first point of contact for clients, visitors & stakeholders, ensuring a professional and welcoming front desk environment.Managing incoming calls,customer walk-ins,scheduling appointments & supporting the teams in day-to-day operations Required Candidate profile Proven experience as a receptionist, front office representative, or similar role (Hospitality experience Preferable). Excellent communication and interpersonal skills along with good excel knowledge

The ideal candidate for this role will be responsible for handling various communication tasks such as incoming and outgoing calls, emails, and mail. You will also be in charge of managing calendars, scheduling appointments, booking meeting rooms, and coordinating travel arrangements. In addition, you will maintain both physical and digital files, update databases, and ensure information is organized and easily accessible. Furthermore, you will be responsible for ordering and managing office supplies, coordinating maintenance and repairs of office equipment. You will greet and direct visitors, ensuring a welcoming and professional environment. Basic bookkeeping tasks such as assisting with invoicing, budget tracking, and other financial tasks will also be part of your responsibilities. Additionally, you will provide support in human resources functions by assisting with onboarding new employees, maintaining employee records, and supporting HR operations. You will also play a key role in event coordination by assisting with the planning and execution of internal and external events. The successful candidate must possess excellent organizational skills to manage multiple tasks, prioritize effectively, and maintain a structured workspace. Strong communication skills, both verbal and written, are essential for interactions with colleagues, clients, and vendors. Problem-solving skills are also crucial to identify and resolve issues independently and efficiently. Fluency in English, both speaking and writing, is a must for this role. This is a full-time position with benefits such as Provident Fund and a yearly bonus. The work schedule is during the day shift and the work location is in person.,

Job Title: Executive Assistant About Company : - Raviraj Realty is the name of trust and affection that has been continuously operating in theReal Estate Industry for the past 30 years . Raviraj Realty is Pune's renowned residential, commercial, and infrastructure developer. The company has gained a great reputation in a very short time due to its approach of thinking from the customers point of view and working to make their dreams come true. Roles and Responsibilities : 1. Calendar & Meeting Management Maintain and manage the Director’s complex calendar, including scheduling internal/external meetings, appointments, reviews, and events. Coordinate across departments and external stakeholders to organize and confirm meetings. Send reminders, prepare necessary documents, agendas, and briefing materials. Ensure optimal time management and avoid scheduling conflicts. 2. Travel & Itinerary Management Plan, coordinate, and book all travel arrangements for the Director, including domestic and international flights, accommodations, ground transportation, and visa applications (if applicable). Prepare detailed travel itineraries with all relevant contact information, timings, and bookings. Handle last-minute changes or cancellations promptly. Track travel expenses and prepare reimbursement reports in a timely manner. 3. Communication & Correspondence Serve as the gatekeeper and primary point of contact for internal and external communications on behalf of the Director. Draft, review, and format emails, memos, reports, and other correspondence accuracy and professionalism. Filter and prioritize emails and messages, ensuring urgent matters are addressed promptly. 4. Administrative & Office Support Manage and organize official documents, records, and files—both digital and physical. Assist in preparing presentations, reports, meeting minutes, and executive briefs. Ensure the Director has all necessary materials and documentation for meetings and events. Track and follow up on pending approvals, project deadlines, and task assignments. Support the Director in strategic planning, project monitoring, and key initiatives. 5. Expense & Budget Tracking Manage expense reporting, purchase requisitions, and petty cash reimbursements. Maintain accurate logs and submit regular reports for approvals and audits. 6. Stakeholder & Visitor Coordination Liaise with internal departments, vendors, clients, and partners on behalf of the Director. Welcome and facilitate meetings with VIP guests, clients, and stakeholders. Ensure the Director’s work environment is organized and fully equipped for productivity. 7. Confidentiality & Professionalism Handle sensitive and confidential information with the utmost integrity. Exercise sound judgment in filtering communications, making decisions, and maintaining professionalism in all interactions. Requirement s : Bachelor’s degree in Business Administration, Management, or a related field. 5-7 years of experience in an Executive Assistant, Personal Assistant, or senior administrative support role. Excellent verbal and written communication skills in English (and other relevant languages, if needed). Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling/calendar tools. Ability to work independently and handle multiple priorities under pressure. Strong organizational and problem-solving abilities with attention to detail. Discretion, reliability, and a high level of emotional intelligence. Experience: - Proven experience of 5+ years Education: - Any Graduate Location: - Pune Number of Vacancies: - 2

Role & responsibilities Actively generating new sales opportunities through Digital marketing, Networking and Social media on daily basis. Converting new sales opportunities into Leads, Prospects and Enquiries through Email and Call activities. Quotation orders. Visits to client locations may be required as part of the role. Making, Follow up and Closing sales deals. Driving the sales and marketing functions. Preparing and reporting sales activity data in review meeting. Planning and executing the sales function to achieve Organization targets Making Excel sheet, Pivot Tables and Graphical data for sales activity and summary. Setting up meetings with potential clients and understanding their requirements. Identifying geographical areas of target segment and identify target customers. Inter city/across country travelling for Clint visits. Reach out to decision makers and generate leads from Pharma and Chemical manufacturing companies to build their manufacturing plants. proficient with power point Excellent Verbal And Written Communication Skills Excel, word Proven experience as a Sales Executive or relevant role Proficiency in English Excellent knowledge of MS Office Should be good at e mail writing Thorough understanding of marketing techniques Degree in science background Excellent communication skills oral and Written Languages Known English, Hindi and Telugu Only Male Candidates. Preferred candidate profile

Role & responsibilities Actively generating new sales opportunities through Digital marketing, Networking and Social media on daily basis. Converting new sales opportunities into Leads, Prospects and Enquiries through Email and Call activities. Quotation orders. Visits to client locations may be required as part of the role. Making, Follow up and Closing sales deals. Driving the sales and marketing functions. Preparing and reporting sales activity data in review meeting. Planning and executing the sales function to achieve Organization targets Making Excel sheet, Pivot Tables and Graphical data for sales activity and summary. Setting up meetings with potential clients and understanding their requirements. Identifying geographical areas of target segment and identify target customers. Inter city/across country travelling for Clint visits. Reach out to decision makers and generate leads from Pharma and Chemical manufacturing companies to build their manufacturing plants. proficient with power point Excellent Verbal And Written Communication Skills Excel, word Proven experience as a Sales Executive or relevant role Proficiency in English Excellent knowledge of MS Office Should be good at e mail writing Thorough understanding of marketing techniques Degree in science background Excellent communication skills oral and Written Languages Known English, Hindi and Telugu Only Male Candidates. own vehicle bike/car with driving license. Preferred candidate profile

As an office assistant, you will be responsible for various tasks to ensure the smooth functioning of the office environment. Your duties will include refilling water bottles for the staff, maintaining stationery supplies for meetings, and keeping the office clean and organized. It will be your responsibility to ensure that all office systems are switched off, lights and fans are turned off, and doors and windows are closed before leaving the premises. Additionally, you will be expected to perform general cleaning duties such as sweeping, mopping, vacuuming, and maintaining restroom cleanliness. You will also be required to clean windows, glass partitions, mirrors, and empty trash receptacles. Being attentive to detail and maintaining a neat and tidy office space is crucial for this role. Furthermore, you should be willing to travel for office-related tasks and attend to visitors by promptly providing water, tea, beverages, and other needs. This role requires a proactive and customer-oriented approach to ensure a pleasant and productive office environment for all. This is a full-time, permanent position with benefits such as health insurance, day shift schedule, performance bonuses, and yearly bonuses. The work location is in person, and the successful candidate will play a vital role in supporting the efficient operations of the office.,

Integrated Facilities Management Corporate Solutions What this job involves: Serving on the front lines of customer service Are you a people person who can make daily interactions such a breeze In this role, youll be in charge of one of the busiest places in the officethe front desk. Constantly on the go, youll give our visitors a warm welcome, and guide them and our employees along the way. In other words, you will set the benchmark in giving our company a good first impression. Throughout the day, you will also handle all incoming and outgoing calls, including distribution. Therefore, it is essential to remain professional and polite in the way you present yourself, from appearance to behavior. You will spend each day looking at how you can maintain and improve the front office. Part of your checklist is to get your hands on the latest magazines and newspapers to be displayed in the reception. Being at the heart of the business Maintaining and updating records and database are also part of your basic daily routine. These include telephone registers, call tracking and client contacts. Much of your time will also be spent on general admin activities and other help desk tasks. Working at JLL, you should constantly keep in mind that you are working in compliance with our regulations. Other responsibilities are - Managing Reception, including visitor management, Stationery management, Courier, Medicines, contributing to the monthly management report for the client and participating in emergency evacuation procedures. On top of these, youll be expected to develop policies and procedures needed for all functions in the reception. As needed, youll also take part in managing conference rooms, events, flower arrangement coordination, and others. A highly skilled professional You should be a graduate in any discipline and have one to two years experience in front desk management or reception. Proven experience with continuous improvement initiatives and client reporting is also vital for this role. If youre familiar with occupational safety requirements matched with strong computer literacy and the ability to manage activities using different systems, then you might be the best fit for this job. A client service champ A strong customer service focus is a pre-requisite of this job. Do you have unmatched people skills that can help you ease your interactions with a wide range of client staffregardless of their leveland their demands An outstanding multitasking talent also provides a perfect complement to your skill set. Passionate about customers Is customer service second nature to you Are you a team player whos eager keen to learn To be outstanding in this role, you should also be positive-thinking, full of pep, and always on the go. You should also have superb communication skills so you can hit it off with the people youll be in contact with on a daily basis.

Competencies Excellent communication skills. Strong customer service drive. Outstanding problem solving skills. Able to work flexible hours. Quick learner and ability to motivate self. Proven working experience as a guest relation Executive. Confidently able to present to clients. Hands-on experience in using visitor management software and MS office. Strong team player within a customer service team environment. Responsibilities of Front Office Executive The role of the FOE is to deliver an integrated experience, be a single point of contact at the re-ception, provider employee and guest service with bespoke support & have updated infor-mation of floors and events being hosted at specific sites. Visitor Management Provide a welcoming approach to all visitors, accommodating the visitors, identifying the host and facilitating collection. This includes logging in and out any client visitors and / or referring them to them to relevant Client host. Issue of entry passes and providing visitors with a clear and comfortable and understanding of the rules governing access to host or the building All staff will always be appropriately presented with standard uniform Regular Reconciliation of all Access cards and Badges issued to visitors/employee and Cli-ents. Precise information about building structure, emergency exit and daily client visits or events being hosted at site location. Manage the Front Office in most professional manner, directing and coaching staff to en-sure pleasant experience to all visitors/Clients. Having prior information of arriving clients/visitors and ensure all necessary arrangements are done as per requirement. Ensuring reconciliation of all Client/Employee badges issued on daily basis. Check cleanliness of lobby, lifts and public areas, lights and as well as front office staff in proper grooming and behavior. Ensure training of front office staff on VMS and GAP process and Policy. Guiding the Client Host Team to raise request on SEP/Safe tool for all Visits. Additional activities : New initiatives Managing site operations. Assisting WM/CE during crisis situation/BCP Sound like the job youre looking for Before you apply, its also worth knowing what we are looking for: Education and experience Graduate degree with relevant work experience. Very Good people skills and ability to interact with a wide range of client staff and demands; Proven ability to function effectively as part of a team Proven ability to initiate and follow through with improvement initiatives. What you can expect from us Youll join an entrepreneurial, inclusive culture. One where we succeed together across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Keep your ambitions in sight and imagine where JLL can take you...

Responsibilities: Greet and welcome guests, members, and visitors warmly. Handle walk-in inquiries , provide information and guide potential customers through workspace options. Maintain visitor and member check-in and check-out records.

Job Overview Service Engineer for Services is responsible for resolving support tickets adhering to agreed SLAs. He is technically strong in common Systems like Fire, Safety and Security solutions like CCTV, ACS offered by Bion. He is a part of AMC projects and capable of managing external contractors. Responsibilities and Duties Displays reasonable working knowledge of industry standards and practices, including product details and company services offered. Offers exemplary customer service, including maintaining customer relationships. Conducts PM activity as planned. Takes support from senior team members of AMC to clear any hurdle. Receives and resolves support tickets with SLAs. Receives and ensure completeness of all service reports. Maintains proper documents. Qualifications Diploma/BE/BTech (Electricals, Mech, CS) 1-3 years of experience in Security Systems Integration, CCTV Solution implementation, Visitor Management System, Parking Management System, Intrusion Detection, Video Surveillance, Access Control, Fire Detection, Public Addressable System, Other physical Security Surveillance systems. Specific skills Customer relationship management Customer Service Management Certification in from OEM like Honeywell, Tyco, Avigilon etc. on their systems and products will be added advantage. Language, Personality and Behavioral skills Excellent verbal communication, and the ability to convey information clearly and effectively. Good interpersonal skills and customer service oriented thinking. Problem-solving abilities. Trouble shooting skills with great inquisitees to learn new things. Good time management. Open to Frequent travels. Strong attention to details Confident, Proactive and willing to take on challenges. Good listening skills and able to direct individuals. Additional Training & Certifications (Preferred) Customer service Ticketing IT System Computer skills Should have working experience of using Microsoft Excel, Word and power point presentation. Should be well versed on using computers/ laptops. Any Ticketing system (Preferred) Performance Evaluation Performance of the job role and responsibility is evaluated on the following set Key Result Areas (KRA) SLA. Planned Maintenance Escalations Skills : - CCTV,IT Ticketing, CCTV Solution implementation, Visitor Management System, Parking Management System, Intrusion Detection, Video Surveillance, Access Control, Fire Detection, Public Addressable System, physical Security,Surveillance systems

Warm Greetings from Fortune HR Solutions!! We have the following opening for our client, a Reputed Textile Knitted Garment Manufacturing Group requires for its corporate office in Chennai, Nungambakkam Location, We are looking for a well-presented, efficient, and personable individual to manage our front desk and provide administrative support. Receptionist Location: Nungambakkam, Chennai. Working Hours: 8:30 AM 5:30 PM, (Second and Fourth Saturday is Leave). Experience Required: 27 years CTC: Best in the Industry Key Responsibilities: Greeting and assisting visitors Managing phone calls and correspondence Ticket and hotel booking Maintaining reception area and meeting rooms Supporting administrative tasks as needed If Interested candidate can share your updated resume to madan@fortunehrsolutions.co.in with the details below, Age: Exp: Current CTC: Expected CTC: Notice Period: Reason for Job Change: Native: Current Location:

Job Overview Service Engineer for Services is responsible for resolving support tickets adhering to agreed SLAs. He is technically strong in common Systems like Fire, Safety and Security solutions like CCTV, ACS offered by Bion. He is a part of AMC projects and capable of managing external contractors. Responsibilities and Duties Displays reasonable working knowledge of industry standards and practices, including product details and company services offered. Offers exemplary customer service, including maintaining customer relationships. Conducts PM activity as planned. Takes support from senior team members of AMC to clear any hurdle. Receives and resolves support tickets with SLAs. Receives and ensure completeness of all service reports. Maintains proper documents. Qualifications Diploma/BE/BTech (Electricals, Mech, CS) 1-3 years of experience in Security Systems Integration, CCTV Solution implementation, Visitor Management System, Parking Management System, Intrusion Detection, Video Surveillance, Access Control, Fire Detection, Public Addressable System, Other physical Security Surveillance systems. Specific skills Customer relationship management Customer Service Management Certification in from OEM like Honeywell, Tyco, Avigilon etc. on their systems and products will be added advantage. Language, Personality and Behavioral skills Excellent verbal communication, and the ability to convey information clearly and effectively. Good interpersonal skills and customer service oriented thinking. Problem-solving abilities. Trouble shooting skills with great inquisitees to learn new things. Good time management. Open to Frequent travels. Strong attention to details Confident, Proactive and willing to take on challenges. Good listening skills and able to direct individuals. Additional Training & Certifications (Preferred) Customer service Ticketing IT System Computer skills Should have working experience of using Microsoft Excel, Word and power point presentation. Should be well versed on using computers/ laptops. Any Ticketing system (Preferred) Performance Evaluation Performance of the job role and responsibility is evaluated on the following set Key Result Areas (KRA) SLA. Planned Maintenance Escalations Skills : - CCTV,IT Ticketing, CCTV Solution implementation, Visitor Management System, Parking Management System, Intrusion Detection, Video Surveillance, Access Control, Fire Detection, Public Addressable System, physical Security,Surveillance systems

Duties and responsibilities: She will report directly to security manager for all matters of the security and personal Matters of the security persons and follow his instructions. She will perform duty in rotational shift. she will ensure that site instructions are followed strictly She will ensure his subordinates perform their duty in full spirit as per their duty chart and deviations/ noncompliance if any should be brought to the knowledge of security manager /administration manager. She will be responsible for total discipline, turnout and conduct of all security personnel in the premises. She will be responsible for the safety and security of all the properties /assets of this company. She will be responsible for managing the movement of employees, clients, visitors material and vehicles on site. She will ensure key management and inventory management, which has been entrusted to security department. She will be responsible to maintain all security and safety equipment in working condition at all times. She will ensure that only authorized persons the enter the premises after undergoing required frisking and checks. She will ensure that all contractors, vendors and third party employees are checked /frisking thoroughly during entry and exit. She will ensure that proper patrolling is done within the premises and appropriate documents are maintained. She is to report security manager /admin manager immediately if there is any breach in security procedures/ Operation. She will be responsible to submit all Reports to Security Manager/ADMIN as per the schedule. She will check the mails on daily basis and close the same or escalate to ADMIN. She is to maintain all the security documents and register as per Audit standard. She will go around the premises daily and bring the observations to the knowledge of Security Manager She should be conversant with: Emergency response system. Bomb threat procedure. Law enforcement actions. Evacuation procedure. Fire alarm system. Surveillance system. Material management. Visitor management Eligibility Criteria Education: Minimum graduate Must have minimum experiences 4 years as an officer. Should be able to convers in English, local languages and Hindi. Should have basic computer knowledge trained on Fire Fighting, first aid & CPR.

Competencies Excellent communication skills. Strong customer service drive. Outstanding problem solving skills. Able to work flexible hours. Quick learner and ability to motivate self. Proven working experience as a guest relation Executive. Confidently able to present to clients. Hands-on experience in using visitor management software and MS office. Strong team player within a customer service team environment. Responsibilities Key Operations delivery Greet visitors/clients providing a friendly, courteous front office service reflecting the corporate image of the client. Site personnel are notified of guests arrival immediately and follow up calls made where guests are not picked up coordinating with the host/sponsor. Issue visitor badges/temporary card/service badge/new joiners ID & access card. Follow up for the return of respective ID/access cards with respective stake holders. Ensure safety briefing to the client/visitor/interview candidates and provide necessary emergency/safety brochures. Ensure Accenture specific processes/manuals is followed Visitor admission is properly authorized Maintained visitor log book and book taxis if required Assisting with special needs for visitors with disabilities. Ensuring basic cleanliness of lobby, lifts and public area. Ensure the laptop details are scanned and check for Govt. IDs. Handling client/visitors/sponsors complaints/feedbacks and other related problems and communicate to next level or as per escalation matrix. Co-ordinate with night shift front office executive to ensure details of large parties are received and badges are ready for allocation on arrival Client safety and security protocols are followed Daily reconciliation & shredding of daily badges. Participate in Emergency Evacuation procedures including crisis management and business continuity.

Key Responsibilities: 1. Facility & Utility Management Ensure effective upkeep of office buildings, plant infrastructure and common areas. 2. Security Management Manage and supervise security operations including access control, CCTV surveillance, gate pass systems, and emergency response. Coordinate with security agencies for deployment, training and periodic audits. Ensure implementation of safety protocols for men, material and company property. 3. Housekeeping & Hygiene Monitor and manage housekeeping services to ensure cleanliness and hygiene across plant and office premises. Conduct regular quality checks and ensure SOPs are followed in all areas including production zones and common areas. 4. Canteen Management Oversee daily operations of the staff canteen, ensuring hygiene, food quality, cost control and timely service. Manage vendor contracts and feedback mechanisms for continuous improvement. 5. Transportation Management Ensure efficient transportation services for employees, including timely pickup/drop, vehicle availability and maintenance. Optimize routes and control fuel and vehicle-related expenses. 6. Uniform & Material Management Manage the issuance, stockkeeping, and replenishment of staff uniforms and safety gear. Coordinate with vendors for procurement and timely distribution as per shift and department requirements. 7. Biwaste Product Liquidation: Monitor and manage Biwaste Product collection, categorization, and disposal in compliance with company and environmental guidelines. Coordinate with vendors for timely pickup and maintain proper documentation. 8. Visitor Management Ensure robust visitor management system is in place, including gate passes, visitor escorts, and safety briefings. Maintain visitor records and ensure all guests adhere to site protocols. 9. Vendor & Contract Management Identify, evaluate, and manage vendors for housekeeping, canteen, security, and transportation. Prepare scope of work, finalize contracts, monitor service delivery, and conduct regular reviews. 10. Cost Control & Budgeting Prepare annual administrative budget and ensure adherence to cost-saving initiatives. Track and control expenses across all admin functions without compromising service quality. Key Skills & Competencies: Strong leadership and team management skills Vendor negotiation and contract handling Knowledge of compliance and statutory requirements Crisis and emergency management Excellent communication and interpersonal skills Proficiency in MS Office and facility management systems

Seeking a professional Front Office Executive to manage reception, assist with administrative duties, coordinate office operations, and ensure a welcoming environment. Strong communication and organizational skills are essential.

Prepare treatment rooms by sterilizing instruments and ensuring necessary supplies are ready. Assist the dentist during various procedures (fillings, root canals). Pass instruments and materials to the dentist as needed during procedures.

Job profile: Qualification: Prefer BHM/Bachelors Degree Industry Type: FM Services, Hotel Overall Experience: 4-6 years Industry Experience: 4-5 years Technical Skills: Computer knowledge Generic Skills: Verbal/written communication skills, Vendor/people management, planning, ability to prioritize / organize Behaviors: Team work, learning attitude, handle multiple tasks & positive Thinking Job Aim: The Lobby Manager is responsible for directing and administering the operational efforts of the Front office. This individual ensures that established policies and procedures are followed, oversees provision of a full range of services to visitors and employees, who are promptly and professionally served. Competencies: Excellent communication skills. Strong customer service drive. Pro - active problem-solving skills. Exceeding customer satisfaction Excellent time management/ Able to work flexible hours Quick learner and ability to motivate self & others Proven working experience as a lobby manager/ FM industry. Confidently able to present to clients. Hands-on experience in using visitor management software and MS office. Strong team player within a customer service team environment. Providing flawless, upscale, professional service Adaptable, composed, flexible with strong Mental Resilience Responsibilities: Key Operations delivery Manage the Front Office in most professional manner, directing and coaching staff to ensure pleasant experience to all visitors. Greet VIP clients/visitors on arrival at front office and as directed, perform special services for VIP Guests/client. Provide safety briefing and assist in VIPs arrival/departure in absence of guest relation officers. Assist in sending clients/visitors messages or faxes and self-check-in. Assisting with special needs for visitors with disabilities. Having prior information of arriving clients/visitors and ensure all necessary arrangements are done as per requirement, follow up in case guests are not picked up from hotel. Co-ordinate with night shift front office executive to ensure details of large parties are received and badges are ready for allocation on arrival Handling client/visitors/sponsors complaints/feedbacks and other related problems and communicate to next level or as per escalation matrix. Ensure welcome PPT is updated & displayed for the client visits and all the equipments are in working condition Ensure all relevant communication is updated and displayed at all times, at the Front office, as per the guidelines given by SDL. Check cleanliness of lobby, lifts and public areas, lights and as well as front office staff in proper grooming and behavior. Ensure all equipment and hardware at the Front Office is working and there is zero downtime. Escalate to next level as necessary for rectification. Operates the front office computer system to assist front office attendants Aid in general administrative activities and to Helpdesk as required. Ensure FOE handles all incoming and outgoing calls in professional & polite manner. Co-ordinates with all departments to address the all the concerns/event management/flower arrangements to maintain Front Office functions properly. Ensure Accenture specific processes/manual is followed Manage/track amount collected for temporary badges. Ensure compliance of regulations/requirements of JLL management. Participate in Emergency Evacuation procedures including crisis management and business continuity. Develop the necessary policies and procedures required for all functions within the scope of Front Office. Responsible for ensuring availability of safety and Accenture directory signage. Preparation of all required reports/participation in internal/external audits. Ensure training of front office /GRE staff as per relevant training calendars To discuss all matters that needed to follow up with the next shift front office executive approving and managing the roster Govern overall performance of Front office executive & Guest relation executive as per defined

Role & responsibilities 1. Reception and Meeting room Management, 2. Visitor Coordination and Employee Onboard Support. 3. Facility and Equipments Management, 4. Office Supplies Management, 5. Document and Record Maintenance. Preferred candidate profile Excellent verbal and written communication Skill, 2. Proficiency in MS Office (Word, Excel, PowerPoint), 3. Organizational and multitasking abilities, 4. Attention to detail and Problem Solving mindset, 5. Professional appearance and behavior and Ability to handle confidential information

Greet and welcome visitors in a friendly manner Handle incoming phone calls and route them appropriately Maintain visitor records and manage front desk operations Coordinate with internal teams and provide administrative support Keep the reception area neat and presentable Role & responsibilities

Position: Front Office Executive (On rolls of Colliers) Company Name: Colliers India Pvt Ltd Nature of Site: Corporate Office Location: Goregaon East Job Timing & Days: Mon- Sat / 9am - 6am Job Roles & Responsibilities: Reception Duties: Greet visitors, clients, and guests as they enter the office, ensuring a welcoming and professional environment. Call Management: Handle incoming phone calls, direct them to the appropriate department, and provide general information when needed. Scheduling & Coordination: Assist in scheduling appointments, meetings, and conferences. Coordinate and confirm appointments for employees and clients. Front Desk Operations: Maintain the cleanliness and organization of the front desk area. Ensure all necessary supplies are stocked. Communication & Correspondence: Respond to emails, answer queries, and relay important messages between staff and clients. Visitor Management: Register visitors, issue visitor passes, and inform employees of guest arrivals. Desired Skills & Qualifications: Experience: Minimum 6 months to 2 years of experience in a front office, customer service, or related role. Communication: Exceptional verbal and written communication skills in [English/Hindi or any other relevant languages] . Organizational Skills: Ability to multitask and manage time effectively in a busy office environment. Interested candidates can share their resumes at aparna.patil@colliers.com or whatsapp at 7400086521

We are looking for a well-spoken, presentable, and organised female Receptionist to join our team. The ideal candidate will be the first point of contact for visitors and callers and must have excellent communication skills.

Front Desk Management Administration Vendor Management Team Handling Housekeeping Management MS Excel & MS Office Good Communication

Position: Security Officer, City Name. Business: Property and Asset Management, City Name. What this job involves You will be part of the Property Management Team based at the site and will be responsible for ensuring that all aspects of Security and Fire Safety are supervised and taken care of during your shift in consultation with the site Property Manager. You would be managing the following: Maintaining and updating Security Policies and Procedures at site, especially updating/ establishing specific security procedures/SOPs and crime deterrent programs. Supervising Security and fire safety staff, assign /monitor work assignments and provide training for security/guards on security procedures and fire safety and first aid on a weekly and monthly basis. Ensuring complete documentation and Police verification of vendor security personnel and periodically auditing all contractors for ongoing compliances. Conducting Security investigations and preparation of Incident report. Tracking of Material movement and stock of Lost and Found. Handling emergency situations with efficiency (i.e. fire, evacuations, customer complaints/ human crises etc.). Ensuring an effective emergency preparedness /disaster management plan is in place, along with an ERT- Emergency Response Team. Conducting Security Risk Assessment & planning effective Guarding Strategies. Conducting Mock Drills on medical emergencies, Bomb Threats/Search Handling, Riots etc. Being proficient with security and safety devices like CCTV, access control, DFMD, fire detection and fighting system. Carrying out weekly meetings with vendor operations head and share M.O.M with PM and client. Maintaining clear communication with client SPOC regarding events, incidents, concerns of Security team members, recommendations, staffing needs, etc. Conducting review of security after hours reports and monitoring performance. Developing liaison with govt agencies e.g., local Police, Fire Services etc. Keeping yourself updated by attending training sessions and review publications and audio-visual materials to become and remain current on the principles, practices and new developments. Conducting Security investigations and preparation of Incident reports, with special attention to student safety concerns and Title IX-related incidents. Tracking of Material movement and stock of Lost and Found, maintaining a streamlined system for students and faculty to reclaim lost items. Handling emergency situations with efficiency (i.e., fire, evacuations, active shooter scenarios, severe weather events, student crises, etc.). Ensuring an effective emergency preparedness/disaster management plan is in place, along with an ERT- Emergency Response Team trained for campus-specific emergencies. Conducting Security Risk Assessment & planning effective Guarding Strategies for various campus zones including dormitories, laboratories, athletic facilities, and special event venues. Conducting Mock Drills on medical emergencies, Bomb Threats/Search Handling, Active Shooter Response, and other campus-specific emergency scenarios in coordination with faculty, staff, and student representatives. Being proficient with security and safety devices like CCTV, access control, DFMD, fire detection and fighting systems, as well as campus-specific technology such as emergency call boxes, student ID verification systems, and automated lockdown protocols. Carrying out weekly meetings with vendor operations head and sharing M.O.M with PM and university administration. Maintaining clear communication with university stakeholders regarding events, incidents, concerns of Security team members, recommendations, staffing needs, etc. Conducting review of security after-hours reports and monitoring performance, with particular emphasis on residence hall security and campus perimeter control during nights and weekends. Developing liaison with government agencies e.g., local Police, Fire Services, etc., as well as campus police, student affairs office, and mental health services. Preparation of monthly security MIS with metrics specific to campus security trends and incidents. Keeping yourself updated by attending training sessions and review publications and audio-visual materials to become and remain current on the principles, practices, and new developments in campus security. Managing comprehensive security for 600+ hostel rooms, including: Processing and monitoring student short leave requests Implementing and enforcing strict entry/exit procedures Conducting regular inspections to ensure compliance with campus policies Enforcing the campus zero-tolerance policy for alcohol and intoxicating substances through: Implementing a strict frisking policy for individuals entering campus premises Conducting random checks of baggage and packages being brought into the campus Maintaining detailed records of contraband confiscations and policy violations Coordinating with student affairs for appropriate disciplinary actions Coordinating security for special campus events including commencements, sporting events, conferences, and high-profile speaker appearances. Implementing and maintaining a campus identification system, including student ID verification protocols and visitor management. Conducting regular security assessments of the hostel facilities to identify vulnerabilities and implementing measures to address them. Conducting regular security assessments of campus laboratories and research facilities containing sensitive or hazardous materials. Monitoring and responding to campus emergency call boxes and maintaining their operational status. You will be working on university campus, which is a comprehensive academic institution with 600+ hostel rooms, located at Nerul, Navi Mumbai. Work Schedule: Rotating shifts including evenings, weekends, and some holidays to ensure 24/7 campus coverage Site team: Property Manager, Assistant Security Manager, Student Safety Coordinator, Hostel Security Supervisor, and a team of security officers Other details: Campus includes multiple academic buildings, research facilities, extensive student housing complexes with 600+ rooms, athletic facilities, and public event spaces with a daily population of approximately [X] students, faculty, and staff You will be accountable to the Property Manager and work closely with the University's Director of Campus Safety and Hostel Administration. Site details: You will be working on __site name ___, which is a ___type____, located at ___location____ Site dynamics: Work Schedule: Site team: e.g.: Property Manager +14 Other details if any Reporting: You will be accountable to Property Manager. Sound like you Here is what were looking for: Being Analytical and Meticulous You must pay attention to detail and possess the ability to use logical thought processes to develop solutions for short term and long-term Security needs; Demonstrate integrity in the performance of assigned tasks. Qualifications You are a qualified degree holder with 3-5 years security experience. Relevant experience in required property type (residential / commercial / others) will be preferred. Ability to communicate well with others, both verbal and in writing. Ability to conduct Fire drills & Mock drills on emergency scenarios

.1. Reception Management Greet and welcome visitors and clients in a professional and friendly manner. Maintain a tidy and presentable front office/reception area. Answer incoming calls, screen, and direct them appropriately. Handle inquiries and provide accurate information. 2. Visitor and Appointment Management Maintain a visitor logbook and issue visitor passes. Schedule and manage appointments and meeting rooms. Coordinate with internal departments regarding guest visits. 3. Administrative Support Manage incoming and outgoing correspondence (emails, couriers, etc.). Maintain and organize files, records, and other documents. Assist with basic clerical duties like data entry, photocopying, and scanning. 4. Communication & Coordination Act as a point of contact between internal departments and external stakeholders. Ensure timely communication of important messages and updates. 5. Office Supplies and Facility Management Monitor inventory of office supplies and place orders as needed. Coordinate with vendors for maintenance and repairs. Ensure cleanliness and orderliness of the front office area. 6. Customer Service Handle client queries, complaints, or requests efficiently. Provide general support to visitors and clients. Optional: Support HR or administrative departments with onboarding or employee record-keeping. Assist in travel and accommodation arrangements for staff or guests. Role & responsibilities Communication skills Interpersonal skills Customer service orientation Multitasking ability Time management Professional appearance and demeanor Basic computer proficiency (MS Office, email) Problem-solving skills Attention to detail Organizational skills Telephone etiquette Adaptability and flexibility Preferred candidate profile