3 Visitor Management Jobs

Responsible for attending all the incoming calls, responding to them and transferring the call to the appropriate department. Responsible for greeting the visitors at the office. Registering their names and contact details. Maintenance of important documents, files and records in an organized manner. A front office executive is responsible for providing assistance to the heads in the administration department. A front office executive is responsible for attending to a visitor or customer present physically at office. Responsible for providing information about the services and products of the organization. Screening phone calls customer inquiries and transfer calls to intended parties Visitor management - Managing the visitors timeline and scheduling them Manage the reception area, ensuring it is tidy and presentable welcome guests/visitors clients with a warm and professional demeanor.

Sodexo Food Solutions India Pvt. Ltd. is seeking a professional and highly organized Front Office Executive to be the welcoming face and central point of contact for our office or client site. This role is crucial in creating a positive first impression, ensuring smooth administrative operations, and providing excellent service to visitors, clients, and internal staff. The Front Office Executive will manage reception duties, support office administration, and handle various communication tasks efficiently. Key Responsibilities: Reception Management: Greet and welcome visitors, clients, and employees with a professional and friendly demeanor. Manage the reception area, ensuring it is tidy, presentable, and equipped with all necessary stationery and materials. Visitor Management: Register visitors, issue visitor passes, and direct them to the appropriate person or department. Handle incoming and outgoing courier services and mail. Communication Handling: Answer, screen, and forward incoming phone calls in a polite and efficient manner. Respond to inquiries and provide general information about the company. Administrative Support: Perform various administrative duties such as maintaining office records, filing documents, data entry, and assisting with scheduling appointments or meetings. Office Coordination: Assist in coordinating office activities, managing meeting room bookings, and ensuring the availability of office supplies. Client & Guest Services: Provide high-quality service and support to clients and guests, addressing their needs and escalating issues to relevant departments when necessary. Security & Safety: Monitor access control and adhere to company security and safety protocols. Report any suspicious activities or safety hazards. Ad-hoc Tasks: Perform other duties as assigned by management, contributing to the overall efficiency and smooth operation of the office. Qualifications: Bachelor's degree or equivalent in Hospitality Management, Business Administration, or a related field preferred. Proven experience in a Front Office, Receptionist, or Administrative Assistant role, preferably within a corporate environment or hospitality sector. Excellent verbal and written communication skills in English and local languages (if applicable). Strong interpersonal skills with a customer-centric approach. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to handle multiple tasks simultaneously and work effectively under pressure. Highly organized, detail-oriented, and proactive. Professional appearance and demeanor. Ability to maintain confidentiality and handle sensitive information with discretion.

Urgent hiring for Front Desk/ Receptionist Opening ONLY FEMALE REQUIRED What is our requirement Role : Front Desk Executive / Receptionist Location : Taloja Experience : 2 to 4 years. Salary Range : Between 1.5 LPA - 4 LPA + Half Yearly Increment. Qualification Required : Any Graduate / BMS / BA / Graduate with Any Specialization / Graduate with any Front Office Diploma Certified Roles & Responsibilities: To provide receptionist and front office duties in accordance with company policies, procedures and processes. Achievement of the Key Performance Indicators and Service Level Agreement targets. Responsible for handling of incoming and outgoing calls including distribution. Making sure to demonstrate professional and polite responses in telephone responses. Ensure personal preventability and dress in the assigned uniform. Receive, inform, guide visitors including coordination with employees. Responsible for maintaining the telephone registers including call tracking. Preparation of database of Client contacts and updating. Responsible for maintenance and upkeep of the front office. Ensure receipt of magazines and newspapers for the building and ensure display of the latest version in the reception as well as removal of the outdated magazines. Ensure compliance of regulations / requirements of management. Ideal Candidate Profile: Looking for FEMALE candidates only with minimum 2 years experience handling the Front Desk/reception. Candidate should be active, smart & confident to handle this activity. Must have ability to make changes on priority. Must be good in written & verbal communication skills. Candidates from similar industries with similar experience will be preferred. Well versed with Computer skills/ Computer Proficient. What we give you Fixed Salary + Half Yearly Increment .