SUMMARY
Executive Assistant
We are a rapidly growing business in the premium decorative materials industry, with a 30-year history and a strong emphasis on innovation, scalability, and operational excellence. Our team is expanding across various departments including sales, marketing, operations, design, and technology. As we embark on our next phase of growth, we are seeking a dedicated and sharp Executive Assistant to collaborate directly with our Director and play a pivotal role in coordinating, managing processes, and driving execution.
Key Responsibilities
- Act as the primary support to the Director for both internal and external coordination
- Manage the Director’s daily schedule, task list, follow-ups, reminders, and communications
- Ensure seamless coordination with all departments on behalf of the Director (administration, sales, marketing, operations, etc.)
- Follow up on delegated tasks, drive timely execution, and maintain status dashboards
- Handle professional and personal coordination tasks as required
- Assist in creating documents, SOPs, reports, and Excel trackers
- Coordinate and prepare for meetings, take minutes, and ensure follow-ups are completed
- Conduct research on vendors, suppliers, and business requirements as assigned
- Help streamline communication by serving as the single point of contact for specific internal or vendor requests
- Supervise and oversee any runners or junior office support assigned
Requirements Requirements:
- Proficiency in AutoCAD (experience with SketchUp/Revit is a plus)
- Strong understanding of residential space planning and interior detailing
- Knowledge of electrical, plumbing, and false ceiling layouts
- Ability to interpret design briefs and produce accurate working drawings