Job Description Accountant Company: Vepolink Technologies LLP Department: Finance & Accounts Reports To: Senior Accountant / Finance Manager Experience: 34 years (Preference for product-based industry exposure) Location: Delhi/NCR or as per business requirement About Vepolink Technologies LLP Vepolink is a rapidly growing leader in water and wastewater analytics, monitoring, and treatment solutions, powered by advanced automation, IoT instrumentation, and cloud-driven intelligence. With 300+ industrial clients and globally certified technologies, we are committed to delivering reliable, sustainable, and future-ready solutions. Joining Vepolink means being part of an innovation-driven, collaborative, and growth-focused environment where your contribution truly matters. Role Overview We are looking for a detail-oriented and proactive Accountant to handle end-to-end accounting operations, statutory compliance, vendor management, and product-based financial workflows, including inventory and PI/PO/SO cycles. This role is ideal for someone who wants to grow quickly in a structured finance environment. Key Responsibilities 1. Accounting & Billing Operations • Process Purchase Invoices (PI) with accuracy and timelines. • Create and manage Invoices, Purchase Orders (PO), and Sales Orders (SO). • Perform Tally entries for sales, purchase, journal vouchers, payments & receipts. • Assist in monthly/annual book closing and reconciliations. • Maintain organized financial documents, billing files, and inventory records. 2. Vendor & Inventory Management • Manage vendor creation, updates, and PO/Non-PO related vendor documentation. • Validate PI documents and ensure approval workflows. • Perform material reconciliation with physical stock vs. system entries. • Coordinate with procurement/operations for documentation and clarification. 3. Accounts Receivable (AR) & Accounts Payable (AP) • Manage AR/AP ledgers and perform timely reconciliations. • Prepare monthly AR/AP ageing reports. • Monitor payment schedules, debit/credit notes, and outstanding statements with accuracy. 4. Payroll & Statutory Compliance • Manage payroll deductions such as PF, ESI, Professional Tax, etc. • Assist in monthly GST returns, purchase/sales reconciliations. • Prepare TDS workings, challans, and support quarterly TDS return filings. • Maintain proper documentation for TDS, GST, and statutory requirements. 5. ROC Filing & Compliance Support • Assist in preparing statutory documents such as: Annual returns Statutory registers Compliance papers • Coordinate with CA/CS for timely ROC form submissions. • Maintain proper record-keeping of statutory files. Required Skills & Competencies • Proficiency in Tally ERP, GST, TDS, ROC basics, and accounting standards. • Understanding of product-based accounting, inventory flow & PI/PO/SO cycles. • Strong MS Excel skills (VLOOKUP, Pivot Table, MIS reporting). • Excellent communication, coordination & documentation ability. • Detail-oriented, highly organized, and able to meet deadlines. • Collaborative mindset for working with procurement, sales, operations & management. Educational Qualifications Minimum Required: • B.Com • MBA (Finance) Preferred: • CA Final Pursuing • CS Final Pursuing
Job Description Quotation & Tender Executive Company: Vepolink Technologies LLP Department: Sales & Business Development / Tendering Reports To: Assistant Sales Manager (ASM) / Sales Manager Experience Required: Minimum 2 years (Mandatory experience in product-sector tender applications) Location: Gurugram or as per company requirements About Vepolink Technologies LLP Vepolink is a leading provider of advanced water and wastewater analytics, monitoring, and treatment solutions, powered by IoT-based instrumentation, automation, and cloud intelligence. With 300+ industrial clients, globally certified products, and high-performance systems, Vepolink enables industries to achieve real-time monitoring, compliance, and operational excellence. Joining Vepolink means becoming part of a fast-growing, innovation-driven organization that values expertise, ownership, and performance. Role Overview The Quotation & Tender Executive is a key contributor to Vepolinks business growth. The role involves preparing quotations, managing end-to-end tender submissions, developing BOQs, coordinating vendor pricing, and supporting the sales team with accurate commercial documentation. This is an excellent opportunity for candidates who have strong tendering knowledge, costing experience, and a solid understanding of product-sector workflows. Key Responsibilities 1. Tender Identification & Submission • Identify, evaluate, and track relevant tenders, RFPs, RFQs, and EOIs from government and private portals. • Prepare and compile complete tender documentation including technical, commercial, and administrative sections. • Ensure accurate submission as per tender specifications with all required supporting documents. • Coordinate with internal teams to prepare technical proposals, compliance sheets, and product details. • Prepare accurate BoQs (hardware, software, services) based on scope of work. • Handle both online and offline tender submissions within deadlines. 2. Quotation Preparation & Costing • Prepare customized quotations based on customer requirements and vendor inputs. • Collaborate with Finance/Accounts team for costing, GST structure, pricing strategy, and margins. • Convert technical and costing inputs into professional quotation formats. • Maintain updated pricing sheets, costing trackers, and profitability templates. 3. Vendor Coordination & Negotiation • Coordinate with vendors/OEMs for updated pricing, product specifications, and delivery terms. • Negotiate rates and commercial terms to achieve competitive pricing. • Maintain a structured, updated vendor database with catalogues, price lists, and rate agreements. 4. Customer Interaction & Support • Understand customer requirements and propose suitable product/service options. • Coordinate product demos, presentations, and pre-sales discussions. • Support customer-side commercial negotiations within company guidelines. 5. Internal Coordination • Collaborate with Sales, Service, Technical, Operations, and Vendor teams for inputs during tender preparation. • Update management regarding pricing approvals, tender progress, and negotiation status. 6. Database Management & Ageing Tracking • Maintain updated records of: Submitted tenders In-progress tenders Won/lost tenders Quotation pipeline status • Track quotation ageing for: Pending approvals Follow-up reminders Quotation validity Vendor rate validity • Prepare weekly/monthly dashboards and MIS reports for management and sales teams. 7. Product & Market Knowledge • Stay updated with industry product ranges, pricing trends, and competitor offerings. • Review product catalogues, specifications, and necessary certifications. • Use technical documentation to prepare accurate BOQs and techno-commercial proposals. 8. Documentation & Record Keeping • Maintain organized digital and physical records of quotations, tenders, approvals, vendor correspondence, and pricing details. • Follow up with vendors, clients, and internal teams for pending information. • Prepare MIS reports on tender submissions, win/loss ratio, and quotation performance. Required Skills & Competencies • Strong understanding of BOQ preparation, costing models, and tendering processes. • Must have experience in product-based tendering (preferably water management sector). • Excellent communication, documentation, and negotiation skills. • Proficiency in MS Excel, MS Word, PDF tools, and government tender portals (GeM, e-Procurement). • Ability to work under strict timelines with accuracy and ownership. • Good analytical thinking and cross-functional coordination skills. Educational Qualification Acceptable: • BA • B.Com • B.Sc Not Acceptable: • BBA