Pre-Qualification and Licensing Coordinator Anlage Infotech

4.0 - 6.0 years

6 - 10 Lacs

bengaluru

Work from Office

Job title: Pre-Qualification & Licensing Coordinator Years of experience: 4 years (U.S. vendor registration and licensing) Reports To (title): Proposal Managers (USA) and Win Work Team Lead (India) Role: Expected functions Own U.S. pre-qualification, vendor registrations, and licensing to enable eligibility for pursuits. Manage many state/city portals and the respective clients requirements, and corporate documentation; monitor expirations and coordinate renewals to keep bid-ready. Job Duties: Responsibilities • Plan and execute registrations across state procurement systems, and city/county vendor portals; maintain master tracker. • Compile corporate documents (incorporation, FEIN, W-9, insurance, certifications, safety stats) and ensure version control. • Coordinate with Legal/Risk for required attestations; support DBE/MBE/SBE certifications with partners where applicable. • Monitor expirations (licenses, certificates, portal credentials) and proactively renew; notify pursuit teams of status/constraints. • Deadline & Task Management. • Partner with Proposal Managers to provide pre-qual packages and client-specific forms well in advance of due dates. • Standardize naming conventions and storage on SharePoint; support audits, data calls, and compliance questionnaires. • Take constructive feedback and apply it to enhance the delivery. • Contribute to improvements in pre-qual playbooks, FAQs, and templates; train coordinators on systems and best practices. Scope of the job role: Level of work and its importance to the organization COMPLEXITY (Variety or uniqueness of tasks; relative difficulty or importance of work performed; size of unit supported, etc.) High compliance and documentation rigor across multiple jurisdictions; balancing long lead times with near-term pursuit needs. DECISION-MAKING (Supervision received; independent judgment or initiative; consequence of error) Works independently within policy; proposes sequencing and mitigations for complex license/registration requirements. INTERNAL CONTACTS (Required interaction/relationship with others within the organization) Proposal Managers, Capture/Business Development, Legal, Risk/Insurance, Finance/AP, Market Operations. EXTERNAL CONTACTS (Required interaction/relationship with others outside the organization) Government procurement/vendor helpdesks, notaries, subconsultant admins for joint registrations as required. Minimum Requirements EDUCATION AND EXPERIENCE • Bachelors degree in business/administration or related field; or equivalent experience in vendor registration/licensing. • 4 years’ experience with U.S. public sector registrations and licensing. SPECIAL SKILLS • Proficiency with common state/city portals; strong document control; spreadsheet tracking and reporting. • Understanding of insurance certificates and common compliance attestations; excellent communication and follow-up. • Ability to train stakeholders; strong attention to detail and deadline management across time zones. • American English grammar proficiency & editing skills. PROFESSIONAL REGISTRATIONS • APMP/Shipley training a plus.

Posted 17 hours ago

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