2209 Vendor Management Jobs - Page 9

Overview Abo Experience: 3-5 Years Skills Skills : AP +Vendor management Location : Hyderabad Shift: 6:30 PM- 3:30 AM Omnicom Global Solutions is an integral part of Omnicom Group, a leading global marketing and corporate communications company. Omnicom’s branded networks and numerous specialty firms provide advertising, strategic media planning and buying, digital and interactive marketing, direct and promotional marketing, public relations, and other specialty communications services to over 5,000 clients in more than 70 countries. Omnicom Global Solutions India plays a key role for our group companies and global agencies by providing stellar products, solutions, and services in the areas of Creative Services, Technology, Marketing Science (Data & Analytics), Advanced Analytics, Market Research, Business Support Services, Media Services, and Project Management. Responsibilities Client & Agency Service: Maintain media, expense, and production vendor records in Mediaocean and Dynamics D365. Review and validate vendor documentation provided such as tax identification numbers, bank letters etc. Conduct due diligence and background checks on prospective vendors using internal tools and third-party databases. Ensure all vendors meet company compliance standards per policies. Flag high-risk vendors and escalate compliance concerns for further review. Support audits and regulatory reviews by providing necessary vendor data and documentation. Assist in continuous improvement of the vendor onboarding and verification process. Maintain accurate and up-to-date vendor records in in Mediaocean and Dynamics D365. Support the implementation of new OMG companies and divisions in Mediaocean You will be working closely with: Senior Finance leaders from Omnicom Agencies, Accounting Teams, Controllers and Annalect Internal Leadership Qualifications This may be the right role for you if you have. 4-6 years of experience in finance domain/P2P Proficient in MS Office – MS Excel is a must Extremely detail orientated Good Verbal and Written communication skills Great positive team attitude Ready to take up additional tasks and challenges Prior experience in Microsoft Dynamis 365. Self-Driven and Independent to perform the daily operations and handle & resolve Issues

Plan, implement and manage purchasing strategies, Co-ordination with suppliers and internal departments, negotiation, Search and source potential suppliers and vendors, vendor relationship, Provide reports to management, issue POs, authorise bills

Role & responsibilities Process Accounts Payable Transactions : Review, verify, and process invoices, expense reports, and payment requests in a timely manner, ensuring accuracy and adherence to company policies and procedures. Vendor Management: Maintain positive relationships with vendors and respond to inquiries regarding payment status, discrepancies, and other issues. Invoice Verification : Match invoices with purchase orders, packing slips, and other supporting documentation to ensure accuracy and completeness. Coding and Data Entry: Assign proper general ledger codes and enter invoices into the accounting system with accuracy and attention to detail. Payment Processing: Prepare and process payments to vendors through various payment methods, such as checks, electronic transfers, and credit cards, in accordance with payment terms Reconciliation: Reconcile vendor statements and resolve discrepancies to ensure accurate and up-to-date accounts payable records. Month-end Closing: Assist in month-end closing activities, including accruals, account reconciliations, and analysis of accounts payable balances. Communication: Effective written and verbal communication skills, with the ability to interact professionally with vendors and internal stakeholders. Candidate should be comfortable with night shift Must have team handling experience. Candidate should be flexible with US shift

Sr. Process Analyst - Finance & Administration Delivery - Procure to Pay As Senior Process Anayst Procure to Pay (P2P), you are responsibe for Invoice processing, Vendor master management, Query resoution, Indexing, and Invoice reconciiation. You shoud be fexibe to work in shifts. Your primary responsibiities incude: Invoved in creating, modifying, verifying, and ceansing the Vendor Master. Identify dupicate records for the Vendor Master and ensure accurate maintenance of invoice receipt, verification, and processing. Recording of invoices both Purchase Order based, and Non-Purchase Order based (Un-supported Invoices), Coordinate with various stakehoders, obtaining coding, approva, and resoving issues around bocked invoices. Ensuring that payment and expense entries are prompty recorded in the accounting software, encompassing both manua and automatic payment requests. Process trave and expense caims, manage payments, resove dupicate payments, recover funds, and verify and execute payment proposas. Invoved in handing queries for vendor statement reconciiation through cas and emais. Adhere to cient SLA's (Service Leve Agreements) and timeines. Required education Bacheor's Degree Preferred education Master's Degree Required technica and professiona expertise Commerce graduate with a minimum of 3-6 years of experience in Accounts Payabe. Experience in invoice and vendor management aong with resoving queries, and Invoice reconciiation. Proven work knowedge to manage payment reporting and reconciiation activities. Preferred technica and professiona experience Proficient in MS Office appications and any ERP software as an end-user. Ambitious individua who can work under their direction towards agreed targets/goas. Abiity to work under tight timeines and have been part of change management initiatives. Proven interpersona skis whie contributing to team effort by accompishing reated resuts as needed. Enhance technica skis by attending educationa workshops, reviewing pubications etc.

Manage warehouse vendors, operations, and client coordination. Ensure inventory accuracy, inbound/outbound management, SLA compliance, cost control, and process improvements. Strong in MIS, reporting, stakeholder management, and issue resolution. Required Candidate profile Experienced in warehouse operations, vendor management, and client coordination. Strong in inventory control, inbound/outbound processes, SLA compliance, cost optimization, MIS, reporting.

As Senior Process Anayst – Procure to Pay (P2P), you are responsibe for Invoice processing, Vendor master management, Query resoution, Indexing, and Invoice reconciiation. You shoud be fexibe to work in shifts. Your primary responsibiities incude: Invoved in creating, modifying, verifying, and ceansing the Vendor Master. Identify dupicate records for the Vendor Master and ensure accurate maintenance of invoice receipt, verification, and processing. Recording of invoices both Purchase Order based, and Non-Purchase Order based (Un-supported Invoices), Coordinate with various stakehoders, obtaining coding, approva, and resoving issues around bocked invoices. Ensuring that payment and expense entries are prompty recorded in the accounting software, encompassing both manua and automatic payment requests. Process trave and expense caims, manage payments, resove dupicate payments, recover funds, and verify and execute payment proposas. Invoved in handing queries for vendor statement reconciiation through cas and emais. Adhere to cient SLA's (Service Leve Agreements) and timeines. Required education Bacheor's Degree Preferred education Master's Degree Required technica and professiona expertise Commerce graduate with a minimum of 3-6 years of experience in Accounts Payabe. Experience in invoice and vendor management aong with resoving queries, and Invoice reconciiation. Proven work knowedge to manage payment reporting and reconciiation activities. Preferred technica and professiona experience Proficient in MS Office appications and any ERP software as an end-user. Ambitious individua who can work under their direction towards agreed targets/goas. Abiity to work under tight timeines and have been part of change management initiatives. Proven interpersona skis whie contributing to team effort by accompishing reated resuts as needed. Enhance technica skis by attending educationa workshops, reviewing pubications etc.

As a Deputy Manager – Procure to Pay (P2P), you are responsibe for invoice processing, vendor master management, Query resoution, indexing and Invoice reconciiation. You shoud be fexibe to work in shifts. Your primary responsibiities incude: Invoved in Vendor master creation, changes, verification, and ceansing. Identify the dupicate records for the Vendor Master Maintenance Invoice receipt, verification, and processing accuratey. Prioritize processing of urgent/ageing invoices. Recording of Invoices both Purchase Order Based and Non-Purchase Order Based (Un-supported Invoices). Coordination with various stakehoders, obtaining coding, approva and resoving issues around bocked invoices. Ensuring payment and expense entries are posted in accounting software on a timey basis. You wi hande manua and automatic payment requests. Processing of trave and expense caims, payments, dupicate payment resoution and recovery and verifying and running payment proposas. Woud be invoved in handing queries for vendor statement reconciiation through cas and emais. Adhere to cient SLAs (Service Leve Agreements) and timeines. Required education Bacheor's Degree Preferred education Master's Degree Required technica and professiona expertise Commerce Graduate with a minimum of 8+ Years of experience in Accounts Payabe. Experience in invoice and vendor management aong with resoving queries, and Invoice reconciiation. Proven work knowedge to manage payment reporting and reconciiation activities. Preferred technica and professiona experience Proficient in MS Office appications. Ambitious individua who can work under their direction towards agreed targets/goas. Abiity to work under tight timeines and be part of change management initiatives. Proven interpersona skis whie contributing to team effort by accompishing reated resuts as needed. Enhance technica skis by attending educationa workshops, reviewing pubications etc.

AsProcessAnayst– Procure to Pay (P2P), you are responsibe for Invoice processing, Vendor master management, Query resoution, Indexing, and Invoice reconciiation. You shoud be fexibe to work in shifts. Your primary responsibiities incude: Recording and maintaining PO and Non-PO Invoices and handing both manua and automatic payment requests. Invoved in end-to-end Vendor Master activities ike creation, changes, verification, ceansing, and identifying dupicate records. Coaborate with stakehoders for coding and approvas, address bocked invoice issues, and ensure timey posting in accounting software for payments and expenses. Hande the processing of trave and expense caims, manage payments, resove dupicate payment issues, recover funds, and execute payment proposas. Adhere to cient Service Leve Agreements (SLAs) and meet the specified timeines. Required education Bacheor's Degree Preferred education Master's Degree Required technica and professiona expertise Commerce graduate with a minimum of 2-4 years of experience in Accounts Payabe. Experience in Invoice and Vendor management aong with Resoving queries, and Invoice reconciiation. Proven work knowedge to manage payment reporting and reconciiation activities. Preferred technica and professiona experience Proficient in MS Office appications and any ERP software as an end-user. Sef-directed and ambitious achiever. Meeting targets effectivey. Skied in thriving under deadines and contributing to change management, showcasing strong interpersona teamwork.

Continental Hospitals, Gachibowli, Hyderabad Continental Hospital is a JCI and NABH accredited facility offering multi-specialty, tertiary, and quaternary care services with more than 56 specialties, the healthcare institution is spread across 18 floors (1.4 million sq. ft), located in the IT and Financial District of Hyderabad, Gachibowli. Continental Hospitals was founded by Dr Guru N Reddy in April 2013 to redefine healthcare in India by providing quality patient care with integrity, transparency, a collaborative approach, and evidence-based medicine Continental Hospitals, Indias first LEED qualified super specialty hospital is built on international standards and is designed to enhance the healing spaces with natural ventilation, safety, and privacy. The hospital has incorporated the safest standards in the world including fire, water resources, sanitation, and internal transportation systems. Continental Hospitals has a special health check lounge and a dedicated area for international patients, state-of-the-art facilities and medical equipment, as well as the latest communication and information technology. Key specialties include Gastroenterology, Oncology, Orthopedics, Neuroscience, Cardiology, and Multi-organ Transplants. Our proactive team of highly experienced doctors, nurses, and staff ensures that we deliver the highest standard of personalized care to our patients at all times. Job Title: AM/DM General Purchase Location: Hyderabad Department: Purchase & Materials Management Industry: Healthcare / Hospitals Note : We are looking for Candidate with Hospital Industry Experience Job Purpose: To lead and manage the hospital's entire general and medical purchase functions , ensuring procurement efficiency, cost-effectiveness, compliance, and timely availability of critical supplies and materials. The role demands a procurement leader with 6 + years of hospital experience Key Areas of Responsibility: Manage procurement for both non-medical and medical categories , including: Non-Medical: Printing stationery, biomedical spares, engineering consumables, housekeeping items. Medical: Consignment materials (on challan basis), implants (Cath Lab, OT - Spine, Ortho). Coordinate with clinical teams (Cath Lab, OT, Ortho, Spine) for timely implant availability. Maintain vendor challan records, usage tracking, and GRN posting. Ensure compliance with consignment and implant traceability standards. Ensure reliable sourcing of administrative and facility management items. Maintain stock levels for consumables and critical non-clinical supplies. Identify, evaluate, and develop a high-performing vendor base for all categories. Negotiate rate contracts, credit terms, SLAs, and penalty clauses. Conduct regular vendor audits and performance reviews. Ensure transparent and compliant procurement processes following hospital SOPs, NABH/JCI guidelines. Oversee documentation: PO generation, approvals, invoice matching, delivery tracking, and payment coordination. Maintain accurate procurement logs and audit trails. Monitor purchase budgets and control costs across categories without compromising quality. Implement value engineering and alternative sourcing practices. Oversee and optimize use of ERP systems (SAP / Oracle / Hospital ERP). Generate and analyze MIS reports for consumption, purchases, pending POs, vendor performance. Key Requirements: Experience: Minimum 6 years in hospital procurement. Must have handled both medical (consignment/implants) and non-medical procurement. Education: Graduate in any discipline. Preferred: MBA in Materials Management / Hospital Administration / Supply Chain. Technical Skills: Proficiency in ERP systems (SAP / Oracle / Hospital ERP). Strong analytical and negotiation skills. Knowledge of JCI/NABH procurement compliance and hospital audit standards. Soft Skills: Leadership, integrity, process orientation. Strong communication and coordination abilities. Attention to detail, especially in medical consignment documentation and implant inventory control. Preferred Attributes: Experience in multi-specialty or tertiary care hospitals. Exposure to CAPEX procurement and greenfield projects. Knowledge of regulatory and legal aspects related to implants and consignment items. Role & responsibilities Preferred candidate profile

As Senior Process Anayst – Procure to Pay (P2P), you are responsibe for Invoice processing, Vendor master management, Query resoution, Indexing, and Invoice reconciiation. You shoud be fexibe to work in shifts. Your primary responsibiities incude: Invoved in creating, modifying, verifying, and ceansing the Vendor Master. Identify dupicate records for the Vendor Master and ensure accurate maintenance of invoice receipt, verification, and processing. Recording of invoices both Purchase Order based, and Non-Purchase Order based (Un-supported Invoices), Coordinate with various stakehoders, obtaining coding, approva, and resoving issues around bocked invoices. Ensuring that payment and expense entries are prompty recorded in the accounting software, encompassing both manua and automatic payment requests. Process trave and expense caims, manage payments, resove dupicate payments, recover funds, and verify and execute payment proposas. Invoved in handing queries for vendor statement reconciiation through cas and emais. Adhere to cient SLA's (Service Leve Agreements) and timeines. Required education Bacheor's Degree Preferred education Master's Degree Required technica and professiona expertise Commerce graduate with a minimum of 3-6 years of experience in Accounts Payabe. Experience in invoice and vendor management aong with resoving queries, and Invoice reconciiation. Proven work knowedge to manage payment reporting and reconciiation activities. Preferred technica and professiona experience Proficient in MS Office appications and any ERP software as an end-user. Ambitious individua who can work under their direction towards agreed targets/goas. Abiity to work under tight timeines and have been part of change management initiatives. Proven interpersona skis whie contributing to team effort by accompishing reated resuts as needed. Enhance technica skis by attending educationa workshops, reviewing pubications etc.

As a Process Associate – Procure to Pay (P2P), you wi be responsibe for transaction processing in Accounts Payabe and management of Vendor Accounts. You shoud be fexibe to work in shifts. Your primary responsibiities incude: Coordinate a accounting activities associated with Procure to Pay Recognize potentia threats and suggest suitabe actions Adhere to SLAs and timeines Required education Bacheor's Degree Preferred education Master's Degree Required technica and professiona expertise Commerce graduate with a focus on Accounts Payabe Abiity to match invoices, identify errors, resove exceptions, prioritize invoices, and reduce aging Working knowedge of basic accounting and accounting principes Proficient in addressing quires and taking foow-up actions Preferred technica and professiona experience Proficient in MS Office appications Sef-directed and ambitious achiever Meeting targets effectivey Skied in thriving under deadines and contributing to changemanagement Showcasing strong interpersona teamwork

As Senior Process Anayst – Procure to Pay (P2P), you are responsibe for Invoice processing, Vendor master management, Query resoution, Indexing, and Invoice reconciiation. You shoud be fexibe to work in shifts. Your primary responsibiities incude: Invoved in creating, modifying, verifying, and ceansing the Vendor Master. Identify dupicate records for the Vendor Master and ensure accurate maintenance of invoice receipt, verification, and processing. Recording of invoices both Purchase Order based, and Non-Purchase Order based (Un-supported Invoices), Coordinate with various stakehoders, obtaining coding, approva, and resoving issues around bocked invoices. Ensuring that payment and expense entries are prompty recorded in the accounting software, encompassing both manua and automatic payment requests. Process trave and expense caims, manage payments, resove dupicate payments, recover funds, and verify and execute payment proposas. Invoved in handing queries for vendor statement reconciiation through cas and emais. Adhere to cient SLA's (Service Leve Agreements) and timeines. Required education Bacheor's Degree Preferred education Master's Degree Required technica and professiona expertise Commerce graduate with a minimum of 3-6 years of experience in Accounts Payabe. Experience in invoice and vendor management aong with resoving queries, and Invoice reconciiation. Proven work knowedge to manage payment reporting and reconciiation activities. Preferred technica and professiona experience Proficient in MS Office appications and any ERP software as an end-user. Ambitious individua who can work under their direction towards agreed targets/goas. Abiity to work under tight timeines and have been part of change management initiatives. Proven interpersona skis whie contributing to team effort by accompishing reated resuts as needed. Enhance technica skis by attending educationa workshops, reviewing pubications etc.

As an Assistant Manager – Procure to Pay (P2P), you are responsibe for invoice processing, vendor master management, Query resoution, indexing and Invoice reconciiation. You shoud be fexibe to work in shifts. Your primary responsibiities incude: Invoved in Vendor master creation, changes, verification, and ceansing. Identify the dupicate records for the Vendor Master Maintenance Invoice receipt, verification, and processing accuratey. Prioritize processing of urgent/ageing invoices. Recording of Invoices both Purchase Order Based and Non-Purchase Order Based (Un-supported Invoices). Coordination with various stakehoders, obtaining coding, approva and resoving issues around bocked invoices. Ensuring payment and expense entries are posted in accounting software on a timey basis. You wi hande manua and automatic payment requests. Processing of trave and expense caims, payments, dupicate payment resoution and recovery and verifying and running payment proposas. Woud be invoved in handing queries for vendor statement reconciiation through cas and emais. Adhere to cient SLAs (Service Leve Agreements) and timeines. Required education Bacheor's Degree Preferred education Master's Degree Required technica and professiona expertise Commerce Graduate with a minimum of 6+ Years of experience in Accounts Payabe. Experience in invoice and vendor management aong with resoving queries, and Invoice reconciiation. Proven work knowedge to manage payment reporting and reconciiation activities. Preferred technica and professiona experience Proficient in MS Office appications. Ambitious individua who can work under their direction towards agreed targets/goas. Abiity to work under tight timeines and be part of change management initiatives. Proven interpersona skis whie contributing to team effort by accompishing reated resuts as needed. Enhance technica skis by attending educationa workshops, reviewing pubications etc.

As a Process Associate – Procure to Pay (P2P), you wi be responsibe for transaction processing in Accounts Payabe and management of Vendor Accounts. You shoud be fexibe to work in shifts. Your primary responsibiities incude: Coordinate a accounting activities associated with Procure to Pay Recognize potentia threats and suggest suitabe actions Adhere to SLAs and timeines Required education Bacheor's Degree Preferred education Master's Degree Required technica and professiona expertise Commerce graduate with a focus on Accounts Payabe Abiity to match invoices, identify errors, resove exceptions, prioritize invoices, and reduce aging Working knowedge of basic accounting and accounting principes Proficient in addressing quires and taking foow-up actions Preferred technica and professiona experience Proficient in MS Office appications Sef-directed and ambitious achiever Meeting targets effectivey Skied in thriving under deadines and contributing to changemanagement Showcasing strong interpersona teamwork

As an Assistant Manager – Procure to Pay (P2P), you are responsibe for invoice processing, vendor master management, Query resoution, indexing and Invoice reconciiation. You shoud be fexibe to work in shifts. Your primary responsibiities incude: Invoved in Vendor master creation, changes, verification, and ceansing. Identify the dupicate records for the Vendor Master Maintenance Invoice receipt, verification, and processing accuratey. Prioritize processing of urgent/ageing invoices. Recording of Invoices both Purchase Order Based and Non-Purchase Order Based (Un-supported Invoices). Coordination with various stakehoders, obtaining coding, approva and resoving issues around bocked invoices. Ensuring payment and expense entries are posted in accounting software on a timey basis. You wi hande manua and automatic payment requests. Processing of trave and expense caims, payments, dupicate payment resoution and recovery and verifying and running payment proposas. Woud be invoved in handing queries for vendor statement reconciiation through cas and emais. Adhere to cient SLAs (Service Leve Agreements) and timeines. Required education Bacheor's Degree Preferred education Master's Degree Required technica and professiona expertise Commerce Graduate with a minimum of 6+ Years of experience in Accounts Payabe. Experience in invoice and vendor management aong with resoving queries, and Invoice reconciiation. Proven work knowedge to manage payment reporting and reconciiation activities. Preferred technica and professiona experience Proficient in MS Office appications. Ambitious individua who can work under their direction towards agreed targets/goas. Abiity to work under tight timeines and be part of change management initiatives. Proven interpersona skis whie contributing to team effort by accompishing reated resuts as needed. Enhance technica skis by attending educationa workshops, reviewing pubications etc.

The abiity to be a team payer The abiity and ski to train other peope in procedura and technica topics Strong communication and coaboration skis Required education Bacheor's Degree Preferred education Master's Degree Required technica and professiona expertise Provide technica operations support to cients on supported appication, DevOps, middeware, security and infrastructure. Foowing a cient standard workfow Provide Appication ID management support. Provide infrastructure easticity by auto scaing up/down of resources based on the business requirements Preferred technica and professiona experience Technica understanding of Cient patform (PaaS), HA infrastructure and oad baancers. Provide DR and manua redundancy fai overs. Provide daiy, weeky & monthy integrated service management reports across the soution

AsProcessAnayst– Procure to Pay (P2P), you are responsibe for Invoice processing, Vendor master management, Query resoution, Indexing, and Invoice reconciiation. You shoud be fexibe to work in shifts. Your primary responsibiities incude: Recording and maintaining PO and Non-PO Invoices and handing both manua and automatic payment requests. Invoved in end-to-end Vendor Master activities ike creation, changes, verification, ceansing, and identifying dupicate records. Coaborate with stakehoders for coding and approvas, address bocked invoice issues, and ensure timey posting in accounting software for payments and expenses. Hande the processing of trave and expense caims, manage payments, resove dupicate payment issues, recover funds, and execute payment proposas. Adhere to cient Service Leve Agreements (SLAs) and meet the specified timeines. Required education Bacheor's Degree Preferred education Master's Degree Required technica and professiona expertise Commerce graduate with a minimum of 2-4 years of experience in Accounts Payabe. Experience in Invoice and Vendor management aong with Resoving queries, and Invoice reconciiation. Proven work knowedge to manage payment reporting and reconciiation activities. Preferred technica and professiona experience Proficient in MS Office appications and any ERP software as an end-user. Sef-directed and ambitious achiever. Meeting targets effectivey. Skied in thriving under deadines and contributing to change management, showcasing strong interpersona teamwork.

Consistenty meet or exceed SLAs Maintain a High Leve of Core performance deivery, ensuring fu impementation of documented poicies, procedures, and best working practices First escaation point on process issues Address any peope issues activey, and maintain a high team morae overa Staffing, training, deveopment, and retention of team members; mentor team in times of need. Identify any Operations Centre activity that may be foreseen as a risk/issue to successfu process execution and take steps to mitigate the risks/issues. Perform root cause anaysis in case of escaations and take steps to improve the robustness of the process Ensure audit readiness of a documents. Contribute to contract profitabiity through efficient management of resource and expense. Assume additiona responsibiities as assigned by reporting manager. Managing operations of Hepdesk incuding support cient procurement appications and Suppier Enabement processes. Directing and coaching the team of Hepdesk Agents on a need basis towards meeting customer expectations Ensure Customer and Stakehoders Satisfaction. Identify and mitigate any risks/issues that are foreseen as potentia bottenecks to the CAC process. Participate in periodic interna reviews and resove any issues reating to business contros guideines. Execute operationa pan to ensure a cient SLAs are consistenty met/exceeds. Provide thought eadership to the team. Assume additiona responsibiities as assigned by reporting manager. Required education Bacheor's Degree Preferred education Bacheor's Degree Required technica and professiona expertise Probem Soving - Identifies and resoves probems in a timey manner; Gathers and anayses information skifuy. Customer Service - Manages difficut or emotiona customer situations; Responds prompty to customer needs; Responds to requests for service and assistance; Meets commitments. Interpersona Skis - Maintains confidentiaity; Listens to others without interrupting. Verba Communication - Exceent verba communication skis required. Needs to tak with the Suppier over phone as and when required. Listens and gets carification; Responds we to questions. Written Communication - Writes ceary and informativey; Abe to read and interpret written information. Woud be a part of the team which wi be supporting procurement of a goba cient. Appy anaytica skis, numericay astute with strong demonstrated probem soving abiities Appy communication skis, abe to buid and maintain effective and productive reationships with staff, stakehoders and suppiers Appy coaboration/teaming techniques Perform in matrix organization Perform time management, prioritise tasks and achieve set targets Appy Knowedge of Business Organization and Processes, Work instructions Appy Business Contro Appy customer satisfaction skis / cient facing skis Abiity to compete staff-work to a high standard Keen attention to detai and accuracy Shoud adhere to set timeines and set expectations Preferred technica and professiona experience NA

Key Responsibilities: 1. Technical Services Management: Oversee operations and maintenance of electrical systems, HVAC, UPS, and fire safety systems. Ensure timely preventive and breakdown maintenance as per OEM/AMC schedules. Coordinate with internal engineers and external vendors for seamless technical operations. Ensure all statutory compliance (energy audits, safety certificates, etc.) is met. Review daily reports/logs and take corrective actions on faults or system inefficiencies. 2. Soft Services Management: Supervise housekeeping, pest control, indoor plants and allied services. Ensure upkeep, hygiene, and cleanliness standards across office premises. Coordinate with vendors for consumables, uniforms, and periodic deep cleaning. Manage pantry services, and overall service quality delivery. 3. F&B Services Management: Oversee the daily operations of the food and beverage services at the site. Ensure hygiene, food quality, and service standards in the cafeteria/pantry areas. Coordinate with F&B vendors for timely replenishment, menu planning, and staff deployment. Monitor consumption trends and gather employee feedback to continuously improve F&B services. Ensure compliance with food safety and hygiene regulations (FSSAI or equivalent). 4. Vendor & Staff Management: Manage third-party service providers for technical and soft services. Conduct regular vendor performance reviews and enforce service level agreements (SLAs). Lead, motivate, and train on-site housekeeping and technical staff for high performance. 5. Client Interaction & Reporting: Act as the primary point of contact for the client on facility-related matters. Conduct daily and weekly reviews with client and internal teams. Prepare and share reports: daily operations, MMR (Monthly Management Reports), incident reports, and audit compliance. 6. Budgeting & Cost Control: Assist in budgeting and forecasting facility operating expenses. Track consumption, identify cost-saving opportunities, and ensure optimum resource utilization. 7. Health, Safety & Compliance: Enforce safety procedures and emergency response plans. Ensure compliance with internal EHS standards and local statutory regulations. Conduct periodic safety drills, toolbox talks, and risk assessments. Sound like the job youre looking for Before you apply, its also worth knowing what we are looking for: Education and experience Bachelor's degree or any Hospitality Diploma with good communication skills. 5 years of relevant experience preferably from Hospitality background Strong team management skills. Sound knowledge of facility Operations. Excellent communication, vendor coordination, and problem-solving skills. Ability to multitask and handle pressure situations calmly. What you can expect from us Youll join an entrepreneurial, inclusive culture. One where we succeed together across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Oversee daily employee transport operations across multiple locations. Manage transport vendors, contracts, and service-level agreements (SLAs). Plan and optimize routes to ensure timely pick-up and drop-off. Ensure compliance with safety regulations and company policies. Monitor vehicle performance, fuel usage, and maintenance schedules. Handle employee feedback, complaints, and issue resolution. Implement and manage transport management systems (TMS) and GPS tracking. Prepare and present reports on transport performance and cost analysis. Coordinate with HR and Admin for shift schedules and transport requirements. Lead audits and ensure adherence to safety and operational standards.

Roles & Responsibilities Contractor (Soft Services) Oversee housekeeping operations , ensuring cleanliness and maintenance of both interior and exterior office areas. Manage inventory and procurement of housekeeping supplies, cleaning materials, and linen. Implement and improve housekeeping systems and procedures to maintain operational standards. Coordinate with the procurement team in selecting and managing vendors for housekeeping, horticulture, pest control, and related services. Supervise and manage sports equipment and maintain recreation zones, including the gym, playroom, resting areas, and medical rooms. Ensure timely pest control activities through scheduled treatments, audits, and proactive measures. Handle horticulture management , including indoor plants, flower arrangements, and landscape upkeep. Support internal events and CSR/green initiatives through logistical planning and coordination. Conduct vendor management , including service quality monitoring, contract renewals, billing, payments, and regular review meetings. Lead people management activities, including EHS compliance, staff training, performance monitoring, rewards, and timely remuneration. Ensure compliance with statutory and regulatory guidelines in all facility-related operations. Handle Annual Maintenance Contracts (AMCs) — renewals and new agreements within specified timelines. Prepare and manage budgets and headcount projections , analyzing expenditure and monitoring utilization. Track vendor lifecycle and performance, driving continuous improvement and automation initiatives to scale for future needs. Develop and review operational reports, dashboards, and analytics to identify trends and support informed decision-making. Ensure effective assignment of responsibilities within the team and support their professional development through mentorship and training.

JD GM Admin & HR Location: Kolkata, West Bengal Salary: 15 LPA Experience: 15+ years in HR &; Administration Minimum 3 years in a GM or similar leadership role Qualification: MBA / Postgraduate in any discipline Key Responsibilities: Manage overall HR and Admin operations Coordinate with Finance, Sales, Marketing, and Site teams Handle vendor management, liaising, and corporate PR Create and implement company policies and best practices Oversee site/project execution and team performance Behavioral Skills: Strong communication and interpersonal skills Leadership and team management Strategic thinking and decision-making Ability to work under pressure Interested candidates can share their CV at sharbani.b@ipsgroup.co.in or call at 9831067997

Responsible for sourcing, negotiating, and purchasing ICT products and services, managing vendor relationships, ensuring timely delivery, cost efficiency, and compliance with procurement policies to support the company’s tech operations.

Facility Coordinator What this job involves: POSITION GOALS To Assist & Deliver services in accordance with comprehensive IFM contract between JLL & Client KEY RESPONSIBILITIES Site Operations To achieve targets established by both the assistant facilities manager with a focus on continuous improvement. Achievement of the key performance indicators and service level agreement targets. Promoters Open, constructive and collaborate relations with superiors, subordinates, peers and clients. Ownership of the day-to-day administration including various report generation/MIS to the management. Ensuring an adequate supply of consumables/material and service for the proper operation of services and enter into supply and service contracts as approved by the client. Maintain appropriate stock levels of all consumables to ensure smooth operations & escalate in time to achieve availability of stocks. Maintain appropriate levels of petty cash to support FM operations. Vendor invoice processing aligned with Intel finance process. Contribute to the weekly FM meeting minutes and to the monthly management report to client and other reports as required. Delivery of agreed initiatives as per Intel and JLL initiatives road map. Assist FM (Move) to inspect churn and move works including night time or weekend works. KEY PERFORMANCE MEASURES Leadership Able to work with multiple teams Set examples within the team. Monitors personal performance measures and achieves results. Experience Diploma / Degree with experience in Soft Services management. 4-6 years of experience in development, implement and maintaining Soft Services Operation Task Skills Proficiency with Microsoft Word, Excel and PowerPoint. Good command of verbal and written English Personal Skills Ability to meet tight schedules and deliver high quality of work Required Skill Set High level of communication and interpersonal skills

Facility Manager Whats your ambition Is it a big goal or small steps Professional or personal Wed like to know because at JLL, we make your ambitions our business. And if you have ambitions in Facilities, join us to be inspired by the best. To provide administrative support to the Facilities Management team . To ensure timely and accurate completion FM reports. Be accessible for escalation of all FM related issues . Oversee the Helpdesk work process which include closure & TT. Provide management advice to Helpdesk operators for escalated issues and keep track of recurrent issues and provide solution so that the same should not repeated. Ensure planning and execution of all preparation required for Conferences / meetings of the client as well as VIP visits scheduled during the shift Oversee the Mailroom process Capture and document information on cost savings and provide reports whenever required Take rounds of the areas within the campus ensure that they are maintained to its higher standard of spoken inside the building the for housekeeping and upkeep. Oversee the Housekeeping Services. Keep tracker of the overall service delivery assessment of HK vendor. Ensure Coordination meetings with vendor for resolution of service issues. Ensure that the quality and quantity of the food supplies are meeting the requirements. When the food supplies run out, escalate the matter to the caterers management immediately and make swift alternate arrangements. In such a scenario communicate with the users and provide alternate solutions and appease them. Overall coordination with all service providing vendors. Take rounds of the spaces with in the facility regularly to identify issues in Housekeeping, Maintenance, Cafeteria etc and initiate immediate rectification actions Prepare weekly shift rosters for Helpdesk, Front Desk and Mailroom and communicate in advance to the staff and transport division. Sound like the job youre looking for Before you apply, its also worth knowing what we are looking for: Operational Risk Management Update and implement Emergency Response plan; drills etc as required After office hours Facilities assistance response Operational Audits and Compliance. Escalation of Incidents/Problems Performance objectives Meet or exceedbest practice inprovision of servicesthrough contracts Establishment and adherence to policies & procedures, compliance deadlines for each of the tasks as advised by the Operation Manager. Effective management of the team. Overall client satisfaction by achieving SLA targets. Timely resolution of helpdesk complaints. Effective team coordination of direct and vendor staff for efficient service delivery Key skills Will have responsibility for the management of a wide range of issues. Managing, day-to-day operations. Relieving Facility Managers on his Leave days. Will be highly familiar with the service structure, including responses to requests for assistance on Facilities Management issues from Client staff and arrangements pertaining to all operating expenditures. Well-groomed and presentable all the time. Good communication Skills