Job Description for HR & Admin Key Responsibilities 1. Recruitment & Talent Acquisition Source, interview, and recruit skilled manpower including engineers, supervisors, production workers, inspectors, and support staff. Coordinate selection processes, background verification, onboarding, and induction. Ensure manpower availability as per shop-floor and project timelines. 2. Training & Development Identify capability gaps across production, quality, tool room and project teams. Arrange technical, safety, and RDSO-related training through internal or external experts. Maintain and monitor training attendance, effectiveness, and documentation. 3. Performance Management Drive annual performance appraisal process with department heads. Support KRA/KPI implementation and performance monitoring. Assist in performance improvement plans and career development programs. 4. Payroll & HR Administration Maintain attendance, leave management, shift schedules, and overtime records. Ensure accurate payroll processing, statutory deductions, and employee benefits. Provide timely resolution of employee compensation-related queries. 5. Statutory & IR Compliance Ensure compliance with Factory Act, labour laws, PF/ESI, gratuity rules, and contract labour regulations. Maintain necessary registers, licenses, returns, and audit documentation. Liaise with inspecting authorities, auditors, and labour officials as needed. 6. Employee Relations & Welfare Handle employee communication, workplace discipline, grievance redressal, and engagement activities. Promote a healthy, productive, and ethical organizational culture. Support retention through recognition, welfare initiatives, and transparent communication. 7. Housekeeping & Workplace Upkeep Monitor housekeeping standards across office, production areas, stores, washrooms, and surrounding premises. Lead and guide housekeeping staff or outsourced service providers. Prepare housekeeping checklists and conduct daily/weekly audits. Ensure implementation of 5S practices , clean passageways, proper waste management, and safe working conditions. Coordinate with maintenance and administration teams to resolve sanitation, facility, and hygiene issues promptly. 8. HR Documentation & Reporting Maintain employee records, documentation, HR MIS reports, training logs, and statutory registers. Prepare monthly HR dashboards and workforce planning reports for management review. Support ISO, RDSO, and internal audits related to manpower and compliance. Qualifications & Requirements Graduate or MBA in Human Resources, Industrial Relations, or related field. 25 years of HR experience in manufacturing, automotive, engineering, or railway component industry. Knowledge of labour compliance, payroll operations, and HR processes. Experience with factory environment housekeeping, 5S implementation, or workplace discipline preferred. Strong communication, analytical and interpersonal skills.
Job Description : Purchase Executive Position Summary The Purchase Executive/Manager will be responsible for vendor development, sourcing, procurement, negotiation, cost control, logistics coordination, and maintaining uninterrupted supply of raw materials, consumables, tools, and bought-out parts required for railway manufacturing. The role ensures material availability aligned with production schedules, RDSO specifications, and railway quality standards. Key Responsibilities 1. Procurement & Sourcing Identify and procure raw materials, polymers, metals, castings, machined parts, electronics, packaging materials, and consumables required for manufacturing of railway components. Ensure timely procurement to meet production plans, delivery targets, and project schedules. Track market trends, price movements, and availability of key raw materials. 2. Vendor Development & Management Identify potential suppliers and develop strategic vendor partnerships. Evaluate vendors based on technical capability, quality performance, delivery adherence, costing, and RDSO or railway approval criteria. Maintain approved vendor lists and periodically review vendor performance. 3. Cost Control & Negotiation Negotiate pricing, terms, and supply conditions to achieve cost savings without compromising quality. Prepare comparative statements, purchase analyses, and cost breakdowns. Ensure compliance with budget targets and minimum inventory strategies. 4. Purchase Planning & Coordination Coordinate with production, stores, engineering, quality, and planning departments to understand material requirements. Schedule purchase orders based on consumption trends, forecast, and project loads. Monitor open POs, ensure on-time delivery, and avoid stock-outs. 5. Documentation & System Handling Maintain purchase orders, enquiry records, quotations, rate contracts, vendor documents, and ERP/Excel purchase tracking. Ensure documentation compliance for RDSO audits, ISO audits, and internal quality checks. Maintain material lead times, order histories, and supplier records. 6. Quality & Inspection Coordination Ensure all purchased items meet technical requirements, drawings, specifications, and inspection standards used in railway applications. Coordinate material inspection with quality and verify supplier compliance. Initiate corrective actions in case of rejections or supply failures. 7. Logistics & Supply Chain Management Monitor dispatch schedules, transportation, inbound logistics, and delivery timelines. Resolve logistics issues such as delays, shortages, material damage, or documentation gaps. Optimize delivery cycles and logistics costs wherever possible. 8. Compliance & Audit Requirements Ensure adherence to procurement policies, GST and taxation norms, contract labour compliance, and purchasing regulations applicable in railway manufacturing. Support internal and external audits by maintaining complete and accurate documentation. Qualifications & Requirements Diploma/BE/B.Tech in Mechanical, Production, Industrial Engineering or Graduation with strong purchasing experience. 5 years of procurement experience in manufacturing, preferably automotive, engineering, or railway component industry. Strong understanding of RDSO requirements, technical specifications, drawings, and vendor qualification processes. Proficiency in ERP systems, MS Excel, and purchasing workflows.
Job Description Accounts Position Overview The Accounts Sales & Purchase professional will be responsible for managing the complete accounting cycle related to sales and purchase transactions. The role includes invoice processing, taxation, vendor and customer reconciliation, statutory compliance, financial reporting, coordination with internal and external stakeholders, and maintaining accurate books of accounts. This position plays an important part in ensuring timely financial operations, transparency, and audit readiness. Key Responsibilities 1. Sales Accounting & Billing Preparing sales invoices accurately based on approved purchase orders, delivery notes, or client instructions. Verifying pricing, discounts, taxes, and other commercial terms before invoice generation. Maintaining proper documentation for every invoice including PO, LR, delivery evidence, email approvals, etc. Uploading and recording sales bills in the accounting system. Following up with customers for payment realization and resolving billing disputes. Preparing customer outstanding reports and ageing analysis for management review. Preparing and issuing credit notes or debit notes in case of rate differences, goods returned, or service corrections. Maintaining complete record of sales transactions for audit and compliance needs. 2. Purchase & Vendor Accounting Receiving, verifying, and entering purchase bills received from contractors, suppliers, and service vendors. Checking purchase bills against PO, GRN, delivery challans, service agreements, rate contracts, and tax applicability. Ensuring quantity, rate, GST rate, HSN/SAC code, and commercial terms are accurate. Recording daily purchase and expense entries in the accounting system. Preparing monthly liability statements and submitting reports to management. Tracking vendor payments and maintaining vendor ageing reports. Preparing and processing debit/credit notes for rate differences, short supply, rejections, or quality issues. Coordinating with vendors for reconciliation of accounts and pending invoices. 3. Taxation, Statutory Records & Compliance Ensuring correct application of GST, TDS, and other statutory charges on every purchase and sales bill. Maintaining proper documentation and register of all tax-related transactions. Ensuring monthly/quarterly GST returns are prepared and submitted on time. Maintaining HSN/SAC-wise GST summary for audit purposes. Tracking TDS liability and ensuring timely payment of TDS challans. Preparing TDS returns and ensuring zero mismatches. Preparing and maintaining audit-ready records for GST, TDS, financial audit, and internal review. 4. Cash & Banking Operations Recording daily cash and bank transactions in the accounting system. Preparing and maintaining daily cash book and bank book. Ensuring that no discrepancy exists between books and actual payments. Tracking cheque payments, NEFT/RTGS transactions, IMPS transfers, and online bank receipts. Coordinating with the bank in case of any transaction mismatch or issue. 5. Bank Reconciliation & Ledger Review Preparing monthly Bank Reconciliation Statements (BRS). Checking for uncleared cheques, auto charges, unauthorized entries, or delayed postings. Verifying ledger balances of customers, vendors, contractors, and other accounts. Rectifying incorrect entries and ensuring proper financial accuracy. 6. Expense Accounting & Overhead Management Recording all general expenses such as transportation, consumables, office expenses, maintenance, manpower, electricity, rent, and other operational overheads. Allocating expenses to appropriate cost centers. Preparing and submitting monthly summary of overhead expenses to management. Tracking expenses against budget and reporting variances. 7. Audit Support & Internal Coordination Coordinating with internal and external auditors during audit periods. Providing supporting documents such as invoices, purchase orders, agreements, delivery notes, GRNs, return records, reconciliation statements, tax filings, and ledgers. Rectifying audit observations within defined timelines. Coordinating with the Head Office accounts team, management, suppliers, and clients for financial clarifications and documentation. 8. Reporting & MIS Preparing the following regular reports: Customer outstanding report Vendor outstanding report Sales summary Purchase summary GST input/output summary TDS liability report Monthly overhead expenditure sheet Ageing analysis reports Submitting MIS reports to management on time to support decision-making. 9. Communication & Liaison Coordinating with client staff for invoice clarifications and payment scheduling. Communicating professionally with vendors regarding billing, deductions, short supply, rejections, and account reconciliation. Ensuring organizational reputation by maintaining transparent and professional communication. Required Skills & Competencies Strong knowledge of accounting principles and financial record-keeping. Good understanding of commercial terms like PO, GRN, taxation, credit/debit notes, freight structure, input credit, etc. Excellent working knowledge of GST and TDS rules applicable on goods and services. Accuracy in data entry, documentation, and ledger management. Good analytical skills with focus on problem solving and accuracy. Ability to work independently and handle multiple tasks with deadlines. Strong communication and coordination skills. Software Knowledge (Any of the following) Tally ERP9 Tally Prime SAP ERP systems Any other accounting and financial software