1. What are the main reasons for wanting to hire this person (new/replacement/growth/other)? Growth 2. Who will this position report to, and how frequently will they communicate and meet up? Reports to: Sr Management at Mumbai office (Sneha, Anjali, Varun) Engagement Frequency: Regular updates, cross-functional meetings, strategic planning sessions 3. What is the biggest or most critical problem this person needs to solve immediately? · Putting systems in place for office admin and basic HR 4. What are the key objectives in the first 30 days? · Understand how to give induction for new joiners for both Vinmart Group and TMC such that any new joinees receive induction through this candidate · Maintain attendance register and leave management, including assisting for payroll calculation · Office facility management, including putting systems in place for cleanliness, office catering (e.g. coffee, tea, etc.), managing plants, etc. o Office maintenance staff will be reporting to this person so hiring and managing them · Maintaining any office-related paperwork, including coordinating with EIPL and TMC for rent payments, ensuring all required documents are in place · Meeting and greeting guests and ensuring guest management protocol is followed · Reviewing electricity/water bills and payments · Travel bookings for shareholders · Any personal follow up requirements given by shareholders (e.g. vendor follow up, purchase tracking/follow up, etc) 5. What are the key objectives in the first 90 days? · Coordination and management of any office events · Guest management (tickets, visas, stay, etc) · Guesthouse management, including oversight of cook/cleaners · Logistics management for · Preparing and maintaining office budget, cash and payment handling for office expenses, maintaining expense ledger and reporting · Receiving and directing calls received to the office, taking messages and passing on to the relevant person 6. What are the key objectives to achieve in the first 6 months? · Scale reporting to include predictive and prescriptive analytics where applicable · Ensuring all team members’ KRAs are set and being monitored (after receiving training from Group HR) · Handling all regulatory compliance requirements (e.g. for GST compliance, tax compliance, regulatory compliance, bank compliance and coordination) · Handling office disputes, challenges faced by team members, etc 7. What is the most important key deliverable/result we want to achieve 1 year from now? · Responsible for office management along with HR/Admin 8. How will we measure this person's success and contribution in financial terms? · Office budget maintained · Ensuring all required payments are done in a timely manner and without errors (from salary to vendor payments) 9. What team will this person be part of and/or need to manage/lead? This person will be a part of the Mumbai office team and will manage the office boy/lady and cleaner and guesthouse 10. What critical expertise, skills and competencies must this person have to do their job well? · Strong written and spoken English, Hindi, and Marathi · Experience in overseeing and managing blue collar workers (e.g. cook, cleaners, drivers, etc) · Experience preparing reports, making budgets, etc · Experience handling all regulatory compliance requirements (e.g. for GST compliance, tax compliance, regulatory compliance, bank compliance and coordination) · Strong communication and stakeholder management skills · Has basic HR/Admin experience running an office · Should have managed the above role by themselves and without additional team members · Strong IT skills (MS Office, AI Tools) 11. What personality traits and cultural values will best suit this role? · Detail-oriented · Highly accountable and self-driven · Transparent, ethical, and collaborative · Comfortable working in a fast-moving, multi-disciplinary setup 13. What are all the incentives, benefits and allowances available to this hire (CTC list) and retention plans? Benefits as per the company policies. Retention plans may include opportunities for career growth, professional development, and recognition programs. 14. What is this hire's future career plan and promotional prospects? Dependent on candidate’s interest, aptitude, and performance 15. What additional training, coaching and mentoring will they get internally and externally? · Mentoring from senior business and strategy leaders · Dependent on requirement 16. What ideal industry background should they come from (including geographical/countries)? · Experience in India required; global exposure is an added advantage 17. What is the ideal age range and educational background (and, if relevant – religion/faith) they should have? · Age: 28–32 years · Education: Degree in Communications, HR, Social Sciences, English, or BBA · Religion/faith is not a selection criterion 18. What groups, organizations and brands should/shouldn’t we target, locally and internationally (Top 30 List)? · Maharashtra-based companies with international presence Show more Show less
