Tender Executive – Government & Transportation Projects

We are looking for a Tender Executive with experience in Government tenders related to transportation services, including vehicle supply, driver manpower supply, and logistics support. The candidate will be responsible for identifying new tenders, preparing documentation, coordinating with government officials, managing online portals (GeM & other government portals), and handling work orders from tender stage to execution handover.

• Regularly search and track new government tenders related to:
• Vehicle hiring / fleet supply
• Driver & manpower supply
• Monitor portals such as GeM, State Government portals, PSU portals, and E-procurement websites
• Maintain a tender tracker MIS with status updates

Tender Documentation & Submission

• Download tender documents and analyze eligibility criteria, BOQ, and scope of work
• Prepare and compile technical & commercial bid documents
• Coordinate for required documents such as:
• Company registrations
• Financial statements
• Experience certificates
• Compliance documents
• Ensure timely and error-free submission of tenders online/offline

Government Portal & GeM Handling

• Handle complete tender process on GeM portal
• Upload/update company profile, products/services, pricing, and documents
• Track bid participation, reverse auctions, and bid results

Coordination & Liaison

• Coordinate with government officers, departments, PSUs, and tender authorities
• Attend pre-bid meetings, clarification calls, and negotiations if required
• Coordinate internally with operations, finance, HR, and compliance teams

Work Order & Post-Tender Support

• Follow up on LOI / Work Order issuance
• Assist in execution handover to operations team
• Maintain records of awarded tenders, contracts, and renewals

Compliance & Record Keeping

• Maintain tender files, agreements, and correspondence
• Ensure compliance with tender terms and conditions
• Support audits and inspections if required

Required Skills & Knowledge:

• Strong knowledge of Government tendering process
• Hands-on experience with GeM portal
• Understanding of transportation services, vehicle hiring & manpower supply
• Good drafting and documentation skills
• Ability to coordinate with government officials professionally
• MS Excel, Word, PDF handling
• Attention to detail & deadline-oriented approach

Educational Qualification:

• Graduate / Post-Graduate in any discipline
• Additional certification in tendering / contracts is an advantage

Experience Required:

• 1–3 years experience as a Tender Executive
• Prior experience in Transportation / Logistics / Manpower supply tenders preferred

Key Competencies:

• Analytical & organized
• Strong follow-up skills
• Professional communication
• Ability to handle pressure and multiple tenders

Salary & Benefits:

• Salary: As per industry standards (Negotiable based on experience)
• Growth opportunities in Government & PSU projects

Job Types: Full-time, Permanent

Pay: ₹40,000.00 - ₹50,000.00 per month

Benefits:

• Provident Fund

Work Location: In person