We are looking for an experienced and detail-oriented Tender Coordinator to manage all aspects of public procurement documentation and processes. This includes overseeing GEM (Government e-Marketplace), HLL and state-level tenders. The role requires ensuring the timely submission of bids, adherence to compliance standards, and consistent follow-up to secure institutional orders. The ideal candidate should have experience in the government tender business, with a strong grasp of public procurement regulations and a proven ability to navigate complex tender processes. Key Responsibilities: Tender Documentation Management: Handle all aspects of procurement documentation, ensuring accuracy and compliance with government standards. Manage the submission of bids for GEM, HLL, and state-level tenders. Review and process all tender-related documents, ensuring alignment with project requirements. Tender Process Coordination: Ensure timely submission of tenders, including all necessary documents, within deadlines. Liaise with internal teams, including sales, technical, and legal departments, to gather required documentation and approvals for tenders. Coordinate with clients, vendors, and stakeholders to follow up on tender submissions and resolve any issues. Compliance & Monitoring: Monitor tender opportunities through various channels such as GEM, HLL, and state-level procurement portals. Ensure full compliance with tender terms and conditions, government regulations, and deadlines. Stay updated on changes in tendering processes, regulations, and procurement guidelines. Follow-up and Reporting: Follow up on tender submissions, keeping track of the status of applications and facilitating any clarifications as needed. Prepare regular reports on tender progress and outcomes, identifying key areas for improvement. Opportunity Conversion: Develop strategies to convert tender opportunities into institutional orders, collaborating with the sales and project management teams. Analyze tender requirements to identify key areas of alignment with the company s offerings. Key Requirements: Experience: A minimum of 5 years experience in managing government tenders, with strong familiarity with GEM (Government e-Marketplace), HLL and state-level procurement processes. Proven experience in handling large-scale tender submissions and compliance requirements. Qualification: Graduation in any stream (preferably from a technical background such as Engineering or Biomedical fields). Biomedical background would be considered an added advantage. Skills: Strong knowledge of public procurement processes and tender management platforms. Excellent communication skills , both written and verbal. Good interpersonal skills to effectively liaise with internal teams, clients, and stakeholders. High level of attention to detail, organizational skills, and ability to manage multiple tenders simultaneously. Strong problem-solving abilities to navigate complex tendering issues. Additional Attributes: Ability to work independently and as part of a team in a fast-paced environment. Proactive and able to prioritize tasks efficiently to meet tight deadlines. Familiarity with digital tools for tender submission and tracking is an advantage.
