4 Tender Coordinator Jobs

Skills Required: 1. Strong attention to detail and organizational skills. 2. Excellent written, verbal communication and Creating Documents. 3. Proficiency in MS Office (Excel, Word, PowerPoint). 4. Strong research and analytical skills and Presentation skills. Key Responsibilities: 1.Tender Identification and Research: 2. Monitor government portals and websites to identify relevant tender opportunities. 3. Documentation and Compliance: 4. Prepare, review, and compile all required documents for tender submissions, ensuring accuracy and compliance with tender specifications. 5. Collaborate with Technical team to help prepare budget and cost estimations for the tender. 6. Liaison and Coordination: 7. Coordinate with government officials or tender authorities to seek clarifications, if necessary. 8. Submission and Follow-up: 9. Ensure timely submission of tenders and maintain records of all submitted proposals. 10.Data and Performance Tracking: Maintain a database of tenders, tracking outcomes and gathering insights for future submissions. Exp.- Freshers are welcome Education- Any degree from science background

Job Title: Tender Coordinator Location: Vikhroli West, Mumbai Job Overview: We are looking for a detail-oriented and proactive Tender Coordinator to join our team at Vimal Fire Controls Pvt. Ltd. The role involves managing the end-to-end tendering process, ensuring timely and accurate submission of tenders, and acting as the key liaison between internal teams and clients. Roles and Responsibilities: Analyze tender documents thoroughly to understand technical, commercial, and legal requirements. Coordinate the complete preparation, compilation, and timely submission of tenders (both online and offline) Prioritize tasks based on defined Priority 1 / Priority 2 categories for efficient execution. Liaise closely with internal teams including Estimation, Technical, Sales, Finance, and Legal for required inputs and documentation. Ensure all tender submissions are accurate, fully compliant with client specifications, and professionally formatted. Act as the primary point of contact for clients during the tendering and post-submission stages. Handle client queries and provide required clarifications to maintain a high level of client satisfaction. Collect and document customer feedback on submitted proposals, pricing, and technical content for continual improvement. Follow up with clients on submitted tenders and quotations to track progress, feedback, and next steps. Escalate any delays or concerns to the management for timely resolution. Maintain structured records including follow-up logs, offer trackers, client interactions, and outcome reports. Assist in preparing internal MIS reports on tender submissions, conversion ratios, and client feedback trends. Required Skills: Excellent verbal and written communication skills. Strong follow-up and persuasion abilities. Proficiency in MS Excel , MS Word , and email drafting. Ability to multitask, prioritize , and work efficiently under pressure. Strong team spirit and a customer-centric approach. Qualifications & Experience: Graduate in any discipline 2-5 years of relevant experience in tender coordination or sales support, preferably in fire safety, construction, or engineering industries. Familiarity with government and private sector tender portals is an advantage.

We are looking for an experienced and detail-oriented Tender Coordinator to manage all aspects of public procurement documentation and processes. This includes overseeing GEM (Government e-Marketplace), HLL and state-level tenders. The role requires ensuring the timely submission of bids, adherence to compliance standards, and consistent follow-up to secure institutional orders. The ideal candidate should have experience in the government tender business, with a strong grasp of public procurement regulations and a proven ability to navigate complex tender processes. Key Responsibilities: Tender Documentation Management: Handle all aspects of procurement documentation, ensuring accuracy and compliance with government standards. Manage the submission of bids for GEM, HLL, and state-level tenders. Review and process all tender-related documents, ensuring alignment with project requirements. Tender Process Coordination: Ensure timely submission of tenders, including all necessary documents, within deadlines. Liaise with internal teams, including sales, technical, and legal departments, to gather required documentation and approvals for tenders. Coordinate with clients, vendors, and stakeholders to follow up on tender submissions and resolve any issues. Compliance & Monitoring: Monitor tender opportunities through various channels such as GEM, HLL, and state-level procurement portals. Ensure full compliance with tender terms and conditions, government regulations, and deadlines. Stay updated on changes in tendering processes, regulations, and procurement guidelines. Follow-up and Reporting: Follow up on tender submissions, keeping track of the status of applications and facilitating any clarifications as needed. Prepare regular reports on tender progress and outcomes, identifying key areas for improvement. Opportunity Conversion: Develop strategies to convert tender opportunities into institutional orders, collaborating with the sales and project management teams. Analyze tender requirements to identify key areas of alignment with the company s offerings. Key Requirements: Experience: A minimum of 5 years experience in managing government tenders, with strong familiarity with GEM (Government e-Marketplace), HLL and state-level procurement processes. Proven experience in handling large-scale tender submissions and compliance requirements. Qualification: Graduation in any stream (preferably from a technical background such as Engineering or Biomedical fields). Biomedical background would be considered an added advantage. Skills: Strong knowledge of public procurement processes and tender management platforms. Excellent communication skills , both written and verbal. Good interpersonal skills to effectively liaise with internal teams, clients, and stakeholders. High level of attention to detail, organizational skills, and ability to manage multiple tenders simultaneously. Strong problem-solving abilities to navigate complex tendering issues. Additional Attributes: Ability to work independently and as part of a team in a fast-paced environment. Proactive and able to prioritize tasks efficiently to meet tight deadlines. Familiarity with digital tools for tender submission and tracking is an advantage.

We are looking for Senior Tender Executive (Electrical)to join our team. Manage Govt. tenders/special leads Prepare offers Coordinate pre- & post-order Ensure timely dispatch, support sales target, handle MIS Ensure customer satisfaction Required Candidate profile Graduate with 5+ yrs in tendering/sales Skilled in Govt. tenders, CRM/ERP, order execution, customer handling. Able to work cross-functionally and meet deadlines. Assist in strategy