Join as the Right Hand to Visionary Leadership – Be the Backbone of the Vice Chancellor’s Office! 📌 Job Highlights: Minimum 3 years of experience in administrative support for senior management Excellent written and verbal communication skills (English & Hindi) Proficient in Microsoft Office and professional email handling Strong coordination, multitasking , and time management abilities Ability to handle confidential information with integrity Scheduling of appointments, travel , and meeting arrangements Drafting reports, taking meeting minutes, managing correspondence 📋 Job Description: Surajmal University invites applications for the position of Personal Secretary to the Vice Chancellor , a highly responsible administrative role. The selected candidate will be a key enabler in ensuring the smooth operation of the Vice Chancellor’s office by handling day-to-day activities, confidential communications, and high-level coordination. 🔹 Key Responsibilities: Act as the point of contact between the Vice Chancellor and internal/external stakeholders Coordinate, schedule, and manage meetings, appointments, and travel arrangements Handle sensitive and confidential documents and communication Prepare reports, official letters, meeting minutes, and briefings Maintain the Vice Chancellor’s calendar, ensuring optimal time management Screen emails and phone calls; prioritize tasks and follow up on pending matters Ensure smooth execution of administrative duties within the office Liaise with university departments, academic heads, and external institutions as required 🧾 Candidate Requirements: Bachelor’s Degree (Master’s preferred) in any discipline Minimum 3 years of experience as a Personal Secretary / Executive Assistant / Office Coordinator Proficiency in Microsoft Word, Excel, PowerPoint, Outlook Fluent in English and Hindi (written and spoken) High level of confidentiality, professionalism , and attention to detail Strong interpersonal skills, organizational skills, and follow-through Note : You can directly share your cv at career@smu.ac.in with Cover Letter.
As a Personal Secretary to the Vice Chancellor at Surajmal University, you will play a crucial role in supporting the visionary leadership by ensuring the efficient functioning of the Vice Chancellor's office. Your responsibilities will include acting as a key point of contact between the Vice Chancellor and various internal and external stakeholders, coordinating meetings, appointments, and travel arrangements, managing confidential communications, and preparing reports and official correspondence. With a minimum of 3 years of experience in providing administrative support to senior management, you will need to demonstrate excellent written and verbal communication skills in both English and Hindi. Proficiency in Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, as well as experience in handling professional emails, will be essential for this role. Strong coordination, multitasking, and time management abilities are required to effectively manage the Vice Chancellor's calendar and ensure optimal time allocation for various tasks. In addition to the day-to-day administrative tasks, such as screening emails, prioritizing tasks, and following up on pending matters, you will be responsible for maintaining confidentiality, professionalism, and attention to detail in all aspects of your work. Your role will also involve liaising with university departments, academic heads, and external institutions as needed to facilitate smooth communication and collaboration. To be considered for this position, you should hold a Bachelor's degree (Master's preferred) in any discipline and have a proven track record of at least 3 years in a similar role as a Personal Secretary, Executive Assistant, or Office Coordinator. Your strong interpersonal skills, organizational abilities, and commitment to follow-through will be critical for your success in this role. If you meet the candidate requirements and are interested in joining our team, please submit your CV along with a cover letter directly to career@smu.ac.in. We look forward to reviewing your application and potentially welcoming you as the backbone of the Vice Chancellor's office at Surajmal University.,