Job Title : Head Administration & HR Department : Administration & HR Company Name : GEECO Enercon Pvt. Limited Work Location : HO, Thuvakudi, Trichy. Role Summary: Overseeing the planning, organization, and control of activities within the Administration & HR department. Developing and implementing HR strategies and initiatives that align with overall company objectives. Facilitating strong management-employee relations by addressing demands, grievances, and other issues to foster a collaborative work environment. Responsibilities: Coordinate and collaborate with team members and employees to ensure alignment with company objectives, fostering a cooperative environment to achieve organizational goals efficiently and effectively. Prepare, manage, and oversee the creation and distribution of correspondence, reports, and documents, ensuring accuracy and timely communication. Organize and coordinate meetings, conferences, and travel arrangements, ensuring all logistical details are managed efficiently and effectively. Follow schedules, delivery timelines, and other instructions in coordination with clients, ensuring all requirements are met accurately and punctually. Prepare, compile, and distribute minutes of meetings and presentations, ensuring comprehensive documentation and timely dissemination of key information. Arrange and confirm appointments, ensuring all scheduling details are managed accurately and promptly. Organize internal and external events, ensuring meticulous planning and execution to meet organizational objectives and expectations. Manage company correspondence, including phone calls, emails, and other communication channels, ensuring timely and professional responses in alignment with organizational standards. Establish and manage work procedures, ensuring adherence to organizational standards and efficiency in operations. Collaborate with all departments to compile periodic Management Information System (MIS) reports and maintain databases securely and confidentially. Adhere to all company rules, regulations, and procedures as communicated periodically, ensuring full compliance in all activities. Undertake official external visits as necessary, ensuring effective representation and fulfillment of organizational objectives. Support the day-to-day operations of the company, contributing to smooth and efficient functioning across all departments. Contribute to the formulation of the organizational structure, ensuring alignment with strategic objectives and operational efficiency. Contribute to manpower planning and development, aligning strategies with organizational goals for effective workforce management and growth. Ensure accurate and timely updates of payroll records by meticulously reviewing and approving changes in exemptions, insurance coverage, savings, deductions, job designations, as well as department and division transfers. Oversee employee attendance to ensure accuracy and compliance with company policies and procedures. Processing the distribution of salaries and annual bonuses to all employees, ensuring timely and accurate payments. Additionally, detailed salary slips will be issued to each employee, providing a comprehensive breakdown of their earnings and deductions. Ensuring the smooth operation of payroll by maintaining accurate records and processing payments, while strictly safeguarding the confidentiality of all employee information. Conducting a thorough audit of HR functions to evaluate and ensure compliance, effectiveness, and efficiency, while identifying areas for improvement and maintaining the confidentiality of sensitive information. Preparing and issuing promotion and increment letters, ensuring accurate documentation and timely communication to employees, while maintaining the confidentiality and professionalism of the process. Ensuring appropriate security measures for all HR-related functions, safeguarding sensitive information, and maintaining the integrity and confidentiality of HR operations. Conduct a thorough analysis of current compensation and benefits policies and make necessary modifications to establish robust and competitive programs that attract and retain top talent. This includes benchmarking against industry standards, incorporating employee feedback, and ensuring alignment with organizational goals and budgetary constraints. Oversee statutory compliance for regulations like ESIC, PF, and the Factories Act. This includes updating policies, conducting compliance audits, training staff on regulations, and ensuring timely submission of required documentation to regulatory bodies. Manage employee grievances by addressing concerns promptly, conducting thorough investigations, and implementing fair resolutions. Ensure clear communication, maintain confidentiality, and follow established protocols to foster a positive work environment. Manage employee welfare activities by organizing health and wellness programs, facilitating recreational events, and offering support services. Ensure activities are inclusive, promote work-life balance, and align with employees' needs and interests. Manage the leave management system by tracking leave requests, ensuring accurate record-keeping, and addressing any discrepancies. Ensure compliance with company policies and legal requirements while maintaining clear communication with employees. Manage exit interviews and other relieving formalities by conducting thorough interviews, ensuring all necessary paperwork is completed, and addressing any outstanding issues. Maintain clear communication, provide feedback to improve retention, and ensure a smooth transition for departing employees. Qualifications / Requirements: Experience : 20 Years & above Education Qualification : MBA (HR) / MA (HRM) Industrial Type : Manufacturing / Industrial / Production Functional Area : HR & Administration Language : English and Tamil Age : 38 to 50 Years Preferred Location : Trichy & Thanjavur Skills Required: Strong communication and software skills. Strong leadership capability. Strong written and verbal communication skills. Strong creativity and critical thinking abilities. Interpersonal skills for building and developing relationships with employees. Excellent time management and organization skills Identification of Challenges. The ability to think strategically. Excellent analytical and problem-solving abilities, with a strategic mindset. Creative talent and the ability to solve tough problems. Being organized and able to manage multiple task simultaneously. How to Apply: Interested applicants can send your resume through e-mail. Please include your photo, current salary, expected salary in the resume & also clearly indicate the Job / Position for which you are applying in the subject line. Kind Attention: If you are interested in this or any of our job position, kindly apply directly to us through this job portal / our website / our email. Please note that we have not authorized any firm / company / any person for our recruitment. Contact Information: The Human Resource Department, GEECO Enercon Pvt. Limited (HO), D/C 6, SIDCO Industrial Estate, Thuvakudi, Tiruchirappalli 620015. Tamil Nadu, India. Tel: 0431- 2501239, 2501312. Mobile: +91-73056 26983. E-mail: careers@geeco.in
