Assistant Finance Officer Gandhi Institute of Technology and Management (GITAM)

5.0 - 10.0 years

6 - 10 Lacs

Visakhapatnam

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Designation: Assistant Finance Officer (AFO) Roles and Responsibilities: The AFO will oversee managing all financial related activities of the Research and Development Cell. The role and responsibilities of the AFO are enumerated below: 1. Financial Management of Research Projects: Maintain and manage project accounts using Tally ERP 9 for Extramural Research Projects (EMR) funded by Government of India, private (national /international) agencies. GITAM Research Seed Grant (RSG) projects. Ensure proper classification and tracking of funds under different funding heads. 2. Budget Preparation and Monitoring: Prepare and monitor annual budget allocations sanctioned by the University to the RDC. Track expenditure against budget and prepare variance reports when required. 3. Project-Related Financial Processing: Monitor and process financial requests received from Principal Investigators through PFMS, PMT, or equivalent portals, verifying fund availability and sanction compliance. Manage procurement workflows: Issue purchase orders for equipment and consumables. Verify, process, and forward bills for payment to vendors. Process reimbursements and miscellaneous project- related expenses. Ensure timely disbursement of monthly fellowships to research scholars as per project norms. 4. Reporting and Compliance: Assist faculty and project investigators in the preparation of Utilization Certificates (UCs) and Statements of Expenditure (SoEs) for submission to funding agencies. Ensure timely submission of interim and final financial reports for ongoing and completed projects. 5. Liaison with Finance Department: Coordinate with the Finance & Accounts Department for: Processing financial claims. Finalization of annual RDC accounts and audit coordination. Periodic reporting and bank reconciliations. Provide necessary documentation for both internal and external audits. 6. Data Submission and Internal Communication: Submit timely and accurate financial data/reports to university authorities or as requested by RDC leadership. Maintain records and documentation for transparency and ease of audits. 7. Other Responsibilities: Carry out miscellaneous tasks assigned by the Director RDC, Director Regulatory Affairs, or Deputy Directors. Support policy development and implementation related to financial procedures in RDC. Assist in organizing finance-related workshops/training for PIs and staff, if needed. Qualifications and Experience Bachelor's or Master's degree in Commerce / Accounting / Finance or related discipline. Minimum 5 years of experience in financial management or project accounting, preferably in a university or research environment. Hands-on experience with Tally ERP 9 and familiarity with PFMS or similar project financial tools is essential. Knowledge of Government statutory authorities, funding norms, audit procedures, and DST/UGC/CSIR/DBT/ICMR project financial guidelines preferred. Key Skills and Competencies: Strong understanding of budgeting, accounting, and financial reporting. High level of professionalism, integrity, and work ethics. Ability to work independently and take initiative. Proficiency in MS Office tools (Excel, Word, PowerPoint). Excellent organizational, analytical, and time- management skills. Strong interpersonal and communication abilities to coordinate with faculty, office staff, auditors, vendors, and university officials. Attention to detail and high level of accuracy in financial documentation.

Posted 1 week ago

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