12 Shipping Instructions Jobs

As an Export Documentation Executive based in Sovabazar, Kolkata, you will be responsible for preparing and managing all export documentation efficiently. This includes tasks such as creating invoices, packing lists, certificates of origin, shipping instructions, and export declarations. Your role will involve close coordination with freight forwarders, shipping lines, and customs brokers to ensure smooth documentation and shipment processes. You will play a crucial role in ensuring compliance with international trade regulations, customs requirements, and company policies. Monitoring shipment schedules, tracking deliveries, and resolving documentation-related issues will be part of your daily responsibilities. Maintaining accurate records of export shipments and documentation for audit and reporting purposes will also be key to your role. Effective communication with internal departments such as logistics, sales, and accounts, as well as external agencies, will be essential for successful coordination. You will also be handling LC (Letter of Credit) documentation and ensuring timely submission to banks. To excel in this role, you should have a minimum of 2-5 years of experience in export documentation. Your attention to detail, organizational skills, and ability to work under pressure will be critical for success in this position. If you are someone who thrives in a fast-paced environment, is well-versed in international trade regulations, and possesses strong communication skills, we would love to hear from you. Please note that this is a full-time position that requires you to work in person at our Sovabazar, Kolkata location. Kindly provide details of your current CTC along with your application.,

As a Senior Merchandiser for a Garment Export Factory in Jaipur, you will play a vital role in creating and executing merchandising strategies to ensure timely delivery and maintain product quality. Your responsibilities will include coordinating with the production team, communicating internally and externally, handling sampling, preparing purchase orders, obtaining approvals on lab dips, submitting size sets to buyers, and overseeing bulk production. To excel in this role, you should possess strong communication and customer service skills, along with experience in garment merchandising and the export industry. A Bachelor's degree in Fashion Merchandising, Business, or a related field is preferred. You will also be responsible for product development, price quotations, managing accessories and trims, maintaining internal order sheets in ERP, and ensuring timely inspections. With over 7 years of experience, you should have a solid background in working with international buyers, understanding the technical aspects of garment construction, and ensuring on-time delivery with the right quality and quantity. The salary for this position will be based on your experience and will include a hike on your current CTC. If you have the required experience and skills for this role and are interested in joining our team, please apply by sending your resume to hr@artncraft.biz. Working experience in a Garment Export House is a must for this position.,

Summary: The Customer Service Team Leader is a pivotal role responsible for leading a team of executives who manage the entire customer service lifecycle for our clients. This role ensures the seamless execution of all export and import shipments, from confirmation through to final document delivery and invoicing. The Team Leader is accountable for delivering a high level of customer satisfaction, guaranteeing process accuracy, and coaching their team to achieve operational excellence in a fast-paced shipping environment. Key Responsibilities Lead, mentor, and develop a team of back-office customer service representatives. Manage team workflow, allocate tasks, and ensure adequate coverage to meet daily operational demands. Conduct regular performance reviews, set objectives, and provide ongoing coaching and feedback. Foster a collaborative, positive, and high-performance team culture. Operational Excellence: Oversee the accurate and timely processing of all core shipping documentation, including: Bills of Lading (B/L) Drafting, amendment, and issuance. Shipping Instructions (SI) and Documentation Instructions (DI). Arrival Notices and Cargo Release documentation. Manage the invoice-to-cash process: ensure accurate and timely billing (freight and ancillary charges), resolve billing discrepancies, and support the collections team. Guarantee strict adherence to standard operating procedures (SOPs) for all documentation processes. Serve as the primary escalation point for complex documentation and billing issues from the team and clients. Quality Control & Compliance: Implement and maintain quality control checks on all documentation to prevent errors and minimize costs. Ensure all processes comply with international trade regulations, sanctions, and company policies. Stay updated on industry changes (e.g., customs regulations, digital standards like e-BL) and ensure team training and compliance. Process Improvement & Reporting: Identify inefficiencies in back-office processes and lead initiatives for improvement and automation. Develop and monitor key performance indicators (KPIs) for the team, such as productivity, accuracy, and turnaround time. Generate regular reports on team performance, backlog, and issue resolution for senior management. Stakeholder Management: Collaborate effectively with front-line customer service, sales, and operations teams specifically trans-shipment desk, DG desk, as well as special cargo desk to ensure a unified customer experience. Liaise with overseas offices and agents to resolve documentation and operational queries. Technical Skills: Expert knowledge of shipping documentation (B/L, SI, D/O, etc.) and INCOTERMS. Proficiency in shipping software and platforms like MS Office Suite, especially Excel, power BI. Strong understanding of end-to-end container shipping processes and tariff structures.

As an Export Import Documentation Executive, you will be responsible for preparing and verifying various import and export documents such as invoices, packing lists, bills of lading, and certificates of origin. It will be your duty to ensure that all documents are compliant with international trade regulations and meet client requirements. Additionally, you should have knowledge of shipping instructions filing, booking procedures, and DO release processes. You must be familiar with IGM, AMS (ISF), ENS, and EMANIFEST filing procedures. Your role will also involve coordinating with shipping lines and customers to ensure smooth shipment operations. Effective communication and coordination skills are essential for maintaining strong relationships with shipping companies, transporters, and clients to facilitate seamless logistics operations. To qualify for this position, you should have a Bachelor's degree in any related field. In addition to a challenging and rewarding work environment, the benefits include health insurance and provident fund coverage. If you have 1-5 years of experience in Freight Forwarding and are looking for a full-time position at the office, this role offers you the opportunity to utilize your expertise in export-import documentation while contributing to the efficiency of international trade processes.,

As a candidate for this role, you will be responsible for both internal and external communication, including managing emails with suppliers, buyers, and the off team. Your duties will involve ensuring proper sampling by overseeing the tech packs and requisitions given to suppliers, followed by meticulous checking of measurements, stitching details, and checklist adherence as outlined in the tech packs to ensure form and fit accuracy across all garment styles. You will be expected to create and maintain a Time & Action Plan every Friday, along with a list of objectives to accomplish in the following week. Additionally, you will play a crucial role in preparing purchase orders for various materials such as fabrics, trims, and CMT to factories, as well as coordinating package job work. In this position, you will handle the in-housing of accessories and trims by liaising with suppliers, ensuring compliance with the Time & Action Plan. You will also be responsible for obtaining approvals on submissions to customers, forwarding these approvals to factories, and completing time action plans accordingly. Your role will involve providing guidance to the production and quality department, conducting Inline Inspections at factories, and checking pilot pieces to ensure quality standards are met. You will take ownership of inspections and conduct visits to factories for inline inspections personally. Furthermore, you will be tasked with giving shipping instructions, booking shipments with transporters, and tracking shipments until they reach the buyer. It is crucial that you oversee the RECO process carried out by factories, follow up diligently, and assist the accounts team in preparing debit notes as necessary. This is a full-time position with a day shift schedule that requires your presence at the work location in person.,

The role of an Ocean Freight Forwarder based in Mohali, Punjab requires you to manage the end-to-end transportation of goods via air and sea freight. This includes tasks such as space booking, documentation, and providing shipping instructions. Building and maintaining strong relationships with shipping lines, port operators, airlines, and other logistics stakeholders is essential for the smooth functioning of operations. Your responsibilities will also involve ensuring timely customs clearance and handling all paperwork to comply with international trade regulations. Collaborating with clients to understand their shipping requirements and offering them cost-effective and reliable solutions will be a key aspect of your role. Keeping track of shipments and providing timely updates to clients regarding the status, delays, and any changes to their shipments will be crucial. To excel in this role, you must have a minimum of 3 years of experience in Ocean Transportation Intermediary (OTI) roles or similar freight forwarding positions. A comprehensive knowledge of shipping contracts, rates, port operations, and customs procedures is a must. Familiarity with international trade regulations and shipping documentation will also be necessary to effectively carry out your responsibilities. Staying updated with industry regulations and trends in international trade, shipping contracts, and rates will be vital for your success in this role. If you are passionate about the logistics industry and possess the required experience and knowledge, we invite you to apply for this challenging opportunity as an Ocean Freight Forwarder in Mohali, Punjab.,

We are looking to hire candidate to complete all documentation process regarding Sea Export in USA, UK & Canada to hire in the Freight Forwarder company. Knowledge of filing of shipping instructions. Export documentation Work on ODEX Follow-ups. Required Candidate profile ISF, AMS and follow-up with carrier for draft and services. HBL/MBL, VGM, SI & TR submission work. Must have Knowledge of Shipment Tracking Handling of documentation during freight processes NVOCC

Roles and Responsibilities: Replying to Emails/ Skype messages received from client file managers within a time frame of 15 min. As a part of the EXPORT DOCS TEAM, running a daily cutoff report from client logistic system and sending emails to shipper of record and file manager to push for docs to submit. Making sure that all docs which were forwarded by clients in USA contains the message for EXPORT DOCS for processing the file. Supplying all PRE-ALERTS to overseas agents for further processing and on carriage. As a part of the EXPORT DOCS team, checking the internal notes given in booking. Entering all the documents which are received in between 8:30Am to 4:30 Pm (EST) on the same day whereas processing docs received after 4:30 pm next working day on priority basis. Submitting AES on and SI to carrier in timely manner Verifying that all proof received from carrier is correct per DUMMY or correction prior to ETD to avoid correction fees. Submitting SI to carrier prior to doc cut even if there is no container number as DUMMY then correcting it with SI re submit to carrier. Receiving final approval from customer if BL ok or not and if corrections needed later, charging a fee. Managing daily email replies and comments either to customer directly or client file managers

Roles and Responsibilities: Replying to Emails/ Skype messages received from client file managers within a time frame of 15 min. As a part of the EXPORT DOCS TEAM, running a daily cutoff report from client logistic system and sending emails to shipper of record and file manager to push for docs to submit. Making sure that all docs which were forwarded by clients in USA contains the message for EXPORT DOCS for processing the file. Supplying all PRE-ALERTS to overseas agents for further processing and on carriage. As a part of the EXPORT DOCS team, checking the internal notes given in booking. Entering all the documents which are received in between 8:30Am to 4:30 Pm (EST) on the same day whereas processing docs received after 4:30 pm next working day on priority basis. Submitting AES on and SI to carrier in timely manner Verifying that all proof received from carrier is correct per DUMMY or correction prior to ETD to avoid correction fees. Submitting SI to carrier prior to doc cut even if there is no container number as DUMMY then correcting it with SI re submit to carrier. Receiving final approval from customer if BL ok or not and if corrections needed later, charging a fee. Managing daily email replies and comments either to customer directly or client file managers

The position based in New Delhi offers you a great opportunity to deepen your understanding and expertise in Export documentation procedures and processes, both internally and externally. As a part of the Export Customer Service team, you will work closely with colleagues and customers. Your key responsibilities will include coordinating the documentation of exports and movement of cargo for customers, managing and distributing export-related documents and information, providing customer support for export tasks, ensuring accuracy in coordination at all levels, preparing all required documentation in a timely manner, ensuring compliance with company and industry quality standards, issuing reports for customers, booking and coordinating cost-effective means for exporting goods, controlling costs, creating shipping instructions, maintaining excellent customer service throughout the export process, closing shipments, and corresponding with destination offices or agents. We are looking for candidates with 2-4 years of experience in handling export documentation, adaptability to change, excellent communication skills in Hindi and business-level English, clear thinking and problem-solving abilities, a strong team-oriented attitude, proficiency in Excel and other MS Office tools, knowledge of freight forwarding terms and Incoterms, and basic understanding of accounting functions. If you are interested in this opportunity, please contact us at hr@jaykayfreighters.com.,

The core responsibilities for this role include submitting VGM & UCR, sending shipping instructions in accordance with L/C or contractual terms with customers, obtaining the BL from FF or Line, obtaining approval from the customer or in accordance with LC, and following up to obtain the OBL from Line / FF. It would be beneficial to have skills such as proficiency in Microsoft applications with knowledge of all shortcuts, strong communication skills including emails, fluency in English, and knowledge of Hindi. This is a Full-time position with a Day shift schedule from Monday to Friday, following the UK shift timings. Applicants should be able to reliably commute to or plan to relocate to Chennai, Tamil Nadu before starting work. As part of the application process, candidates may be asked to explain their understanding of a letter of credit and their experience with this document. The preferred education requirement for this role is a Bachelor's degree. The work location for this position is in-person in Chennai, Tamil Nadu.,

The core responsibilities for this position include submitting VGM & UCR, sending shipping instructions in compliance with L/C or contractual terms with customers, obtaining the BL from FF or Line, obtaining customer approval or following LC guidelines for approval, as well as following up and obtaining the OBL from Line/FF. Nice to have skills for this role include proficiency in Microsoft applications with knowledge of all shortcuts, strong communication skills both written and verbal, proficiency in English and Hindi. This is a full-time position with a day shift schedule from Monday to Friday on UK shift timings. Applicants should be able to reliably commute to or plan to relocate to Chennai, Tamil Nadu before starting work. As part of the application process, candidates will be asked to explain their understanding and experience with letters of credit. The preferred educational requirement for this role is a Bachelor's degree. The work location for this position is in person in Chennai, Tamil Nadu.,