Senior Associate - Bidding (Academic and Student Affairs)

Job Purpose

Responsible for all Bidding, Data Management and administrative activities of PGP/PGPYL. He/she should also work on bidding portal. The incumbent is responsible for all bidding/departmental data related process. To administer Registro Email id, SAP support etc.

Job Outline

The job holder is responsible for providing complete bidding and data management support for PGP by meticulously planning and executing the requirements. Coordinate with other departments for smooth functioning of bidding process.

• Support on End-to-End bidding process for PGP/ PGPYL
• Data Support related to Accreditation and Ranking, graduation class, faculty data for survey
• Annual report documentation.
• Collate faculty contact hour file term wise for PGP courses.
• Graduation and registration work
• Departmental support.
• SAP (module booking, event creation etc.)

Job Specification

Knowledge / Education

Bachelors/Masters degree

Specific Skills

• MS Office, Co-ordination
• Problem solving skills.
• Communication, Interpersonal Skills,
• Multitasking ability

Time management skills & attention to detail

Desirable Experience

5-6 years

Job Interface/Relationships:

Internal

• Department staff
• Student Success department
• IT department
• Operations department
• LRC department

External

• Vendors
• Students

As per departments requirement

Key Responsibilities and % Time Spent

Bidding Process - 30%

SAP HER module (module booking, event creation etc.) - 30%

Data Management (including Ranking and Accreditation data) - 25%

Support to other departmental activities - 15%

Total Time Spent on All Responsibilities - 100%

KRA -

KPI -

Coordinate with other departments and external vendor for smooth functioning of bidding process

Support on iExchange portal and generation of course confirmation forms

Weightage

KRA -

AAs Survey/Faculty Survey

KPI -

Class Schedule

Event Booking

Module Booking

AAs and Faculty Survey

Weightage -

KPI -

KRA -

Weightage -

KPI -

KRA -

Collate the supporting data required for Annual report and document the same

Weightage -

KRA -

KPI-

Weightage -

Any Other Significant Input

There can be weekend and late evening working involved depending on the requirements.