Securities Services- Company Secretary-Associate

Are you looking for an exciting opportunity to join a dynamic and growing team in a fast paced and challenging area? This is a unique opportunity for you to work in our team to partner with the Business to provide a comprehensive view

As a Company Secretary Associate within the Securities Services team, you will take direct responsibility for providing company secretarial services to our clients. You will have the opportunity to engage in board and shareholder meetings, ensure compliance with statutory and regulatory requirements, and maintain and enhance client relationships. This role offers a dynamic environment where you can utilize your expertise in company law and governance while working closely with peers and clients at various levels of seniority.

Job responsibilities :

• Review and preparation of board and committee papers. Preparation of agenda in conjunction with the client. Preparation, collation, review and distribution of board and committee papers. Meeting attendance, preparation of the minutes of the meeting including action list. Provision of board meeting rooms, telephone and video conferencing facilities. Maintenance and update of board and committee meeting calendar.
• Drafting of ad hoc written resolutions.
• Preparing notice and ancillary documentation for annual general meetings (AGMs) and ordinary general meetings (OGMs). Organisation of Extraordinary General Meetings (EGMs) with notaries and co-ordination of documentation with client’s legal advisors and notaries.
• Meeting attendance, acting as proxy holder, provision of the bureau. Preparation of the minutes of AGMs and OGMs. Proxy receipt and vote counting.
• Collecting signatories in accordance with legal and regulatory requirements (board resolutions, annual accounts, minutes of meetings, legal documents etc). Corporate governance assistance to the board / client, to ensure compliance with statutory and regulatory requirements. Maintenance of corporate calendar for the client’s administrated entities
• Providing informal technical updates on proposed changes to legislation, regulation and corporate governance
• Assisting with domiciliation services rendered, including provision of registered office including mailbox monitoring. Preparing statutory filings and regulatory filing across EMEA (Luxembourg, Ireland, UK, Jersey and Guernsey).
• Ensure timely delivery of all client outputs (including those originating from outsource service partners). Assist with the planning of client meetings and visits.
• Assist with the take on of new business
• Ensure full functional understanding of (and compliance with) operational risk processes & controls. Identify and remediate any risk issues in accordance with internal risk policies. Supervise the preparation of procedures & checklists and conduct ongoing review of existing procedures & checklists
Reviewing work of other team members for accuracy and control. Ensure that databases and document management systems are maintained in accordance with agreed procedures. Drive audit planning and co-ordination.

Required qualifications, capabilities and skills :

• Institute of Company Secretaries of India (ICSI) qualified.
• Proven work experience as a Company Secretary or similar role.
• Technical knowledge of some of the below would also be beneficial:
• UK Companies Act. Experience providing company secretarial support to UK listed investment trusts & companies or Luxembourg/Cayman/Delaware domiciled companies including private equity vehicles would be beneficial.
• FCA Listing, Prospectus, Disclosure & Transparency Rules. FRC / AIC Codes of Corporate Governance
• Luxembourg Commercial Law and fund administration
• Rules and Regulations of the Luxembourg Stock Exchange
• Technical knowledge of Guernsey and Jersey legislation and regulations would also be advantageous
• Excellent written and verbal communication skills in English.
Knowledge and experience of company law, Securities and Exchange Board of India regulations, secretarial standards and governance, and statutory compliances is required.

Preferred qualifications, capabilities and skills :

• Financial services experience preferable. Undergraduate law degree) from a recognized university in India will be an added advantage.
• The individual should be self-motivated, innovative, analytical and be able to work well on their own or within a team environment.
• Excellent presentation, interpersonal and communications skills - both written and oral
• Ability to liaise effectively with peers and clients at various level of seniority
• Must be pro-active and responsive
• Must have the ability to work accurately under pressure and to tight deadlines