30 Secretarial Jobs - Page 2

CORPORATE TITLE: Associate / Senior Associate /AVP DEPARTMENT: Corporate Solutions Region: Europe/Middle East/APAC/MRU/India. As a member of the COSEC Team you will be expected to work in collaboration with other members of the Team, assist and support in providing administrative, compliance and regulatory services of to overseas client Companies, in accordance with applicable policies and procedures, regulatory requirements, service levels and company standards so as to satisfactorily meet client expectations. The Role: • Understanding corporate and legal compliances as per jurisdiction in which client companies are located. • Handling compliances and documentation under the applicable anti-money laundering regulations. • Handling compliance relating to Board Meetings of overseas client companies as per applicable jurisdiction including scheduling of meeting, preparing agenda and compiling board packs and circulation of the same to directors. • Handling compliances relating to annual meetings of overseas client companies. • Attend Board Meetings and make notes for drafting board resolutions and minutes within applicable internal timelines and getting the same approved and signed by directors / Chairman. • Updating / renewing all regulatory documents of the client companies including statutory registers, returns, registrations, licenses, certificates, insurance, etc. and filling up applications, forms and uploading / downloading of documents required for the same.

1. Compliance with the requirements of the Companies Act, SEBI Regulations, Guidelines, Circulars and SCRA. 2. Prepare Agenda of Board, Committee, Shareholders Meetings. 3. Coordinate with all concerned department and collecting, vetting and formatting all necessary information required for Board. 4. Drafting Agenda for various meetings, filing all necessary forms with Statutory Authorities (MCA, SEBI and Stock Exchanges etc.) 5. Liaoning with Govt. Dept., Regulatory Authorities & External Agencies Including ROC, SEBI.

Role & responsibilities Manage secretarial compliances with sound knowledge of the Companies Act, 2013, Secretarial Standards, and applicable rules and amendments. Prepare agendas, notices, and supporting documents for Board, Committee, and General Meetings; ensure follow-up on decisions and action points. Maintain and update statutory registers and corporate records in compliance with legal requirements. Review, vet, and provide inputs on various agreements such as vendor contracts, rental agreements, NDAs, licensing, and partnership agreements. Coordinate with internal and external auditors for statutory and compliance audits. Maintain compliance tracking tools and databases for accurate and timely reporting. Address and resolve secretarial/legal queries on a case-by-case basis. Provide administrative and compliance support to ensure smooth functioning of secretarial operations. Manage and monitor usage of the Company Seal as per internal policies. Preferred candidate profile CS Inter or Bachelors Degree in Law or a related discipline (preferred). 12 years of experience in a secretarial or legal function. Strong analytical and legal interpretation skills. Good understanding of corporate governance and secretarial/legal documentation. Experience with compliance tracking systems and data management. Excellent attention to detail and organizational skills. Ability to manage deadlines and work effectively under pressure. Self-motivated, with the ability to work independently and collaboratively. Strong written and verbal communication abilities.

Role & responsibilities Preparation of agenda, notices and minutes for board / committee / shareholders etc., and related secretarial activities Co-ordinating on matters relating to conduct of board, committee and shareholders meeting Preparation and filing of e-forms with MCA, submission of reports / returns / forms to Reserve Bank of India Preparation and filing of reports with stock exchanges under SEBI regulations Keep abreast of statutory / regulatory amendments and prepare materials for management presentations and discussions. Provide support in audit and certification assignments Support secretarial compliances in coordination with the RTA towards share registry activities Maintain secretarial records to ensure they are accurate and up to date Desired candidate profile PC/IT skills - MS Office with advanced skills in PowerPoint, Word, Excel / Filings in XBRL formats Verbal and written communication abilities, including drafting and attention to details Organisational, time management and prioritisation skills Some flexibility on working hours will be required to meet timelines

Key Responsibilities: Calendar Management: Coordinate and manage executives' schedules, including arranging meetings, appointments, and travel itineraries. Communication: Serve as the primary point of contact for the executives, managing emails, phone calls, and other correspondence. Administrative Support: Prepare documents, reports, and presentations for meetings. Handle expense reports, invoices, and other administrative tasks as needed. Information Management: Organize and maintain files, records, and databases. Ensure information is easily accessible and up-to-date. Meeting Coordination: Schedule and coordinate meetings, conferences, and events. Prepare agendas, take minutes, and follow up on action items. Travel Arrangements: Arrange travel logistics, including flights, accommodations, and transportation, ensuring smooth travel experiences for executives. Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and vendors. Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times. Problem Solving: Anticipate and address issues proactively. Handle any challenges or unexpected situations that may arise. Check-in management Making of PPT Social media handling Bachelor's degree preferred. Proven experience as an executive assistant or similar role, preferably supporting C-level executives. Excellent organizational and time management skills, with the ability to prioritize tasks effectively. Strong communication skills, both written and verbal. Proficiency in Microsoft Office Suite and other relevant software. Attention to detail and accuracy in all work. Ability to maintain confidentiality and exercise discretion. Adaptability and flexibility in a fast-paced environment. Professionalism and a positive attitude. Problem-solving skills and the ability to handle challenges with grace and composure. _