Job Title: Office & Residential Administrator Location: Mumbai Position Overview: We are looking for a proactive and well-organized individual to handle administrative responsibilities across both the Mumbai Head Office and the Directors residence. The role involves supervising housekeeping staff, drivers, and support personnel, as well as coordinating property maintenance and handling select personal and professional tasks for the Directors. The ideal candidate will possess strong multitasking ability, discretion, and effective communication skills. Key Responsibilities 1. Administrative & Office Management Oversee day-to-day operations at the Mumbai Head Office and other company-owned premises. Ensure maintenance and upkeep of all office and residential properties. Supervise housekeeping, drivers, and pest control services across all locations. Manage front desk and reception duties as required. Organize and maintain meeting rooms and conference logistics. Coordinate courier services, fuel management, and material tracking for office and residence. 2. Executive & Residential Support Manage calendars and reminders for Directors, including key religious and cultural dates. Assist with personal and household tasks such as utility bill payments, material procurement, and AMC renewals. Handle domestic and international travel bookings, event planning, and coordination of personal functions. Prepare presentations, reports, and handle confidential matters with discretion. Manage monthly petty cash, including reconciliation with the accounts team. 3. Vendor & Compliance Management Source vendors, conduct price comparisons, negotiate service agreements, and oversee quality. Maintain documentation for payments, service contracts, insurance, and compliance-related matters. Track inventory and manage procurement processes for both office and residential needs. 4. Staff Coordination & Engagement Support onboarding and coordination of housekeeping staff and drivers at the Director’s residence. Organize small-scale celebrations and functions such as birthdays, festivals, and special occasions across office and residence. Candidate Profile: Graduate in any discipline; background in administration or facility coordination preferred. Minimum 5 years of experience in administrative, office, or personal assistant roles. Strong organizational, interpersonal, and multitasking skills. Proficiency in MS Office (Word, Excel, PowerPoint) and coordination with accounts teams. Trustworthy, discreet, and capable of handling sensitive information responsibly. Compensation and Benefits Competitive salary commensurate with experience.
