808 Receptionist Activities Jobs - Page 12

Responsibilities: Greet visitors and clients Maintain office supplies inventory Manage phone calls and messages Welcome guests with warmth Sales incentives

Role & responsibilities Greeting and Welcoming : Creating a positive first impression by warmly greeting guests upon arrival and offering assistance. Guest Interaction: Addressing inquiries, providing information about the company's projects, services, and properties, and resolving any issues or complaints effectively. Customer Service: Delivering exceptional customer service by being attentive, helpful, and responsive to guest needs. Reception Duties: Managing the reception area, handling phone calls, emails, and correspondence, and ensuring a clean and organized workspace. Sales Support: Assisting with sales efforts by providing information about properties, coordinating viewings, and promoting the company's real estate offerings. Event Coordination: Assisting with event planning and execution, including logistics, on-site management, and post-event follow-up. Record Keeping: Maintaining accurate records of guest interactions, transactions, and feedback. Communication: Maintaining clear and effective communication with guests and other team members to ensure a smooth and positive experience. Preferred candidate profile

Responsibilities: Reception Duties: Greet and assist visitors, students, and parents at the front office. Handle phone calls, emails, and other communications, directing them to the appropriate departments or individuals. Administrative Support: Perform general administrative tasks such as filing, data entry, and managing office supplies. Schedule appointments and meetings for school staff and manage the school calendar. Information Management: Provide accurate information about school programs, policies, and procedures to visitors and callers. Maintain and update contact lists and other relevant databases. Record Keeping: Maintain records of visitor logs, communication logs, and other office documentation. Ensure confidentiality and security of sensitive information. Coordination: Coordinate with other departments to ensure smooth operation of daily activities. Assist with special projects and events as needed.

Responsibilities & Duties Greet and welcome guests as soon as they arrive at the office. Attend to guests, students, clients and manage reception, conference room and guest waiting area. Direct visitors to the appropriate person and office. Maintaining visitor logs. Proper record keeping of couriers received and hand them over to respective concerned person. Assisting students and clients in finding their way around the office. Responsible for entire Front office & other related clerical tasks. Skill-set we are looking for Good Communication and presentation skill. Clear understanding. Proactive and Self Initiator. Reliable personality. NOTE: FEMALE ONLY

JD: 1. Greeting and Assisting Visitors: • Welcome guests and clients with professionalism. • Direct visitors to the appropriate person or department. 2. Handling Communication: • Answer and manage incoming calls, emails, and inquiries. • Forward messages and escalate concerns when necessary. 3. Visitor and Security Management: • Maintain visitor logs and issue visitor passes. • Enforce security protocols at the reception area. 4. Office Administration: • Manage office supplies, inventory, and vendor coordination. • Ensure the reception and office areas remain clean and organized. 5. Scheduling and Coordination: • Maintain calendars, schedule meetings, and organize appointments. • Coordinate travel arrangements and event planning when needed. 6. Record Keeping and Documentation: • Maintain records, files, and correspondence. • Assist with data entry, invoicing, and other administrative tasks. 7. Support to Management: • Provide assistance to senior management with routine tasks. • Prepare reports and handle confidential documents.

Hello, Greetings from Kotak Life Insurance..!!! Kotak Life Insurance is looking for candidates for the role of Admin Executive and below is the Job Description attached. Interested candidates candidate send their resume to kli.jayshree-jain@kotak.com or Whatsapp on 7972001255 Maximum Age limit is 30 years Location: Sangli, Panvel, Thane, Ghatkopar Roles and Responsibility: Managing Front Office / Reception/ Housekeeping /Security/Courier services/Vendors Maintaining Registers & Reports. Budgeting and working for cost reduction/saving. Printing & Purchase of Stationeries Repairs and upkeep of branch infrastructure (AC, DG , telephone lines), Engineering Services(AC, UPS Electricity etc.). Arranging all the required items for routine operations. Managing On time Vendor Payment Process Ensuring AMC's and contract copies are maintained at branch. Travel & stay Co-ordination with Centralized Travel desk Space Management (Seat allotment & Storage) HR Support at Branch level: For branches, processing for partner coding Support for new joiner & employee exit formalities. Pest Control. (To ensure that the office hygiene maintain) Coordinate / Deal with the Building and office landlord for admin related activities Organizing and conducting security audit checks as well as formulating and implementing the emergency procedures & mock drills. Required Candidate Profile : Preference will be given to branch coordinator or candidates currently doing pure Admin role. (except from educational institutions) Even if candidates do not have Admin experience, knowledge of Admin role is required. Candidates with experience in the below profiles will not be suitable :- (Tele calling or customer care profiles (Insurance, Credit card, Holiday Selling etc), Sales background, Account Assistant/Purchase Assistant, Secretaries/Receptionists, Telephone Operators and Admin profiles from educational institutions) Candidates should be able to understand and talk in basic English. Aware of Local language must.

Female Receptionist for Real estate Co. Age below 35 Yrs. Smart & experienced Female to take care of Front Desk activities, Guest handling, Telecom, Couriers, Housekeeping etc. etc.

Role & responsibilities Job description Front office Executive (FOE) To welcome & Assist Customer on their arrival in centre. Take down customers details and information. (Forms and official Templates to be filled). Confirm their purpose of visit and Guide them accordingly (Test, Purchase, Service, Diagnosis, Consultation). Attending calls- Receiving, and responding, Transferring calls to appropriate departments, providing full. information, and support to the caller. Maintaining walk-in register and admin registers. Preparation of database of Client contacts and updating. Filling papers/bills and important documents. Handling (Cash & A/c) Depositing Cash in Bank, maintain financial Register Co coordinating with different Departments of the companies. Generating daily report and passing it to the Branch Manager (Stocks, Sales, Walk inn, Daily Expenses) Coordinate for office events. (Interview Drive, Promotional activities, Joining formalities, Send off, Birthdays). Make sure Office Equipments are working perfectly.(fax m/c, printer, PABX system etc.) Should have all the maintenance staff contact number Organized and in order. Vendor management for stationers, travel agents, courier agents, and all allied third party service providers. To arrange for food and beverages for the senior management guests & dignitaries, on case to case basis, after seeking the appropriate approval. Maintains confidentiality at all time of the organization fiscal and personnel related information. Preferred candidate profile

Role & responsibilities Reception Duties: Greet and welcome visitors with a warm and friendly demeanor. Answer incoming calls, take messages, and redirect calls as necessary. Manage inquiries from visitors, clients, and employees, providing accurate information or directing them to the appropriate person or department. Administrative Support: Assist with various administrative tasks, including data entry, filing, and document preparation. Maintain office supplies inventory and place orders as needed. Handle incoming and outgoing mail and deliveries. Appointment Scheduling: Schedule appointments and meetings for staff members using electronic calendars or scheduling software. Coordinate meeting room reservations and ensure meeting spaces are set up and equipped with necessary materials. Visitor Management: Register visitors, issue visitor badges, and notify employees of visitor arrivals. Ensure visitors adhere to security protocols and escort them to designated areas as needed. Communication: Communicate effectively with internal and external stakeholders, providing courteous and professional assistance. Relay messages accurately and promptly to the appropriate individuals or departments. Office Coordination: Coordinate with other departments to facilitate smooth operations and address any facility-related issues. Collaborate with administrative staff to ensure seamless office procedures and workflows. Miscellaneous Duties: Perform other duties as assigned to support the overall functioning of the office and organization. Invoicing

Dear Jobseekers, Position : Front Office Executive / Receptionist Company name: Colliers India Pvt Ltd ( On payroll of Colliers) Nature of Site: Corporate or Commercial No of days working: 6 (Mon - Sat) Roles and Responsibilities Manage front desk operations, ensuring a smooth check-in/check-out process for guests. Handle guest queries and concerns in a professional manner, providing excellent customer service. Coordinate with housekeeping staff to ensure rooms are cleaned and ready for occupancy. Maintain accurate records of guest transactions, including registration forms and billing information. Provide administrative support to the team as needed. Looking for female candidates with presentable personality with good communication skills (english speaking) for this role. Note: Candidate should attend the interview in business formals only. Carry a hard copy of resume for the interview

Receptionist Job Description A professional and welcoming receptionist is essential for creating a positive first impression and maintaining an organized office environment. A well-crafted receptionist will help us to attract candidates who excel in customer service, communication, and administrative support. Job Responsibilities. As a corporate receptionist must be instrumental in maintaining a professional and welcoming front desk environment while supporting administrative operations. Key responsibilities include: Greeting clients, visitors, and staff with a professional and courteous demeanour and managing check-ins with efficiency. Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism. Coordinating conference room bookings and ensuring meeting spaces are prepared and well-equipped for use. Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed. Maintaining a clean and organized reception area that reflects the companys commitment to high standards. Assisting with administrative tasks such as filing, data entry, and preparing documents or reports for meetings. Monitoring and ordering office supplies in collaboration with the facilities or procurement team. Supporting the HR and Operations departments with scheduling interviews or onboarding new hires as necessary. Adhering to security protocols by managing visitor logs, issuing access badges, and monitoring building entry procedures. Required Skills, Experience, and Qualifications Must-have: Exceptional verbal and written communication skills to handle client interactions and professional correspondence. Proficiency in using office software, including Microsoft Office Suite and scheduling tools. Strong organizational skills with attention to detail for managing appointments and office tasks. Ability to handle sensitive information with discretion and maintain confidentiality. A high school diploma or equivalent is required. Strong problem-solving skills and the ability to manage last-minute changes efficiently. Job Location: M.G. Road and Rajaji Nagar Bengaluru. Job Timings: 10.00 AM to 6.30 PM. (Sunday Holiday) Work Experience: 3 Year and Above. Education: Degree/Diploma is required from a Notable Institution. Joining: Immediately. Number of Vacancy: 2 Languages preferred: English/Hindi/Kannada. Preferred Female candidate only. How to Apply: Contact details: Bharath Shetty. Contact Number: 8197136530 Please send your resume and portfolio to hr.blore@naveentile.com bharathakumarshetty@gmail.com Note: Only candidates with minimum of 3 Years of experience as receptionist will be considered.

MALE CANDIDATES PREFERRED CBRE - A GLOBAL BRAND CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the worlds largest commercial real estate services and investment firm (based on 2020 revenue). The company has more than 100,000 employees serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services Job Summary: The individual will be managing the lobby has a major share of work including employee and client relationship management with knowledge of Soft-services and event management . Essential Job Duties & Responsibilities: Receives and directs incoming calls to appropriate personnel and voicemail. Greets and announces clients, applicants and visitors. Follows security procedures for recording guests, suppliers and other visitors. Arranges escorts as needed. Issues visitor passes and validates parking. Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meetings rooms. Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition. Arranges video and/or web conferencing as needed. Coordinates catering for meeting and events. May negotiate pricing and menus. Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit. Performs general clerical duties associated with distributing office faxes, packages and mail as required. Uses tracking systems to record inbound and outbound courier, freight and mail. Meters mail. Arranges messenger service as needed. Follows location security procedures for screening inbound deliveries. Orders office supplies and other common use items for the location, such as caf supplies, equipment toner, printer paper, freight and shipping supplies etc. Maintains neat appearance reception area, conference rooms caf and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed. Maintains records and logs of service requests and tracks their status. Maintains a file of services including transportation sources, accommodations, and referral contacts. May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc. Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Qualification & Experience: Minimum Graduation with 3-8years of experience Other Abilities: A presentable candidate who will be ready to sit at Front Desk to carry out responsibilities related to the front office & administration in a corporate environment Should have good written & verbal communication One who has knowledge about Facilities Management in a corporate office

Job description Job Title: Front Office Executive cum Admin Location: Naroda , Ahmedabad Experience: 1-2 years Employment Type: Full-time Job Description: We are looking for a smart, presentable, and organized Front Office Executive cum Admin to manage our reception area and handle day-to-day administrative tasks. The ideal candidate should have excellent communication skills and a proactive attitude. Key Responsibilities: Greet and assist visitors, clients, and employees in a professional manner Manage incoming calls, emails, and correspondence Maintain visitor records and handle front desk operations Coordinate courier, stationery, and office supplies Support HR/Admin with basic documentation and facility management Ensure the reception area is tidy and presentable Requirements: Bachelor's degree or equivalent Good communication and interpersonal skills Proficiency in MS Office (Word, Excel, Outlook) Ability to multitask and handle administrative duties efficiently

Job Summary: We need a polite and professional Receptionist for our Ortho-One. The candidate should speak Malayalam , Tamil , and English , and have basic computer skills. The role involves greeting patients, answering calls, scheduling appointments, and providing general support. Responsibilities: Greet and assist patients and visitors. Answer phone calls and direct them to the right department. Schedule patient appointments. Handle patient inquiries and provide information. Maintain patient records in the computer system. Ensure a clean and welcoming reception area. Assist with other administrative tasks as needed. Requirements: Knowledge of Malayalam , Tamil , and English . Good computer skills. Experience in patient care or a similar role is preferred. Friendly, caring, and professional attitude. Ability to handle multiple tasks at once. Qualifications: Diploma or Any Degree Prior experience as a receptionist is a plus.

Role & responsibilities Answering phones : Take messages, forward calls, and answer questions Scheduling : Schedule and confirm appointments, and maintain calendars Greeting visitors : Welcome customers, clients, and other visitors Directing visitors : Check in visitors and direct them to their destinations Performing clerical tasks : File documents, fax and photocopy documents, and maintain records Managing mail : Sort and deliver mail to employees Maintaining equipment : Monitor, maintain, and order office equipment Gathering information : Gather new client information during initial phone calls and meetings Skills Communication , Multitasking, Social skills, Computer good knowledge. Candidate should be : Female .

Receptionist required at CBSE School, Bareli near Bhopal. Free accommodation provided.

A reputed CBSE school near Bidhannagar (Siliguri) is urgently looking for female Front Office Executive with excellent communication skills in English and computer proficiency. Call Us @ 9832541177 / 9933054463 Office cab/shuttle

1.Greet and welcome walk-in customers with a friendly and professional attitude 2.Maintain the reception area and ensure it is always clean, tidy, and visually appealing. 3.Handle minor customer complaints or direct them to the appropriate personnel.

Responsibilities: Greet guests & manage front desk operations Maintain office supplies inventory Coordinate employee schedules & tasks Manage reception area & guest requests Office Administration

Welcome and greet clients, visitors, stakeholders in professional manner. Provide Personalized service to address clients inquiries, concerns and requirements. Address and resolve clients complaints or escalate them to the appropriate department.

Roles and Responsibilities (only for Females ) Manage front desk operations, ensuring a smooth flow of communication between departments. Handle guest relations, providing exceptional customer service to visitors and clients. Coordinate courier management, handling deliveries and maintaining accurate records. Oversee housekeeping management, ensuring cleanliness and organization of the office space. Able to handle daily task , monthly task on time. Should be good with Phone handling, taking quotations and cordinating with vendors. Able to coordinate task with HR and Accounts Team.

Role & responsibilities To manage the overall work of the reception and administration ensuring that all functions are carried out in an orderly and timely manner. To provide a comprehensive first point of contact service for any incoming calls and visitor enquiries. EPABX machine operation. Supervision on trouble shooting of telephone service and EPABX. To indent and maintain inventory of hygiene, cleaning, utensils, crockery, linen, shoe covers, disposable caps etc. To supervise canteen and garden services Preferred candidate profile

Role & responsibilities Front Desk & Call Management: Attend guests and visitors, ensuring a professional and welcoming experience. Handle incoming calls and direct them appropriately. Guest & Travel Management: Handle hotel and cab bookings for guests and employees as required. Vendor Management & Payments: Coordinate with vendors for office-related services and supplies. Process vendor invoices for payment after obtaining internal approvals. Submit approved invoices to the finance team for timely payments. Petty Cash Handling: Maintain and manage office petty cash transactions. Ensure accurate record-keeping and reconciliation. Office Event Management: Organize and coordinate internal office events and celebrations. Ensure all necessary arrangements, logistics, and materials are in place. Office Support & Staff Coordination: Supervise and manage office support staff, ensuring efficient workflow. Monitor daily housekeeping and pantry operations. Office Supplies & Inventory Management: Order and maintain stock of housekeeping, pantry, and stationery consumables. Ensure uninterrupted supply and track inventory usage. Skills: 2+ years of experience in an admin or office management role. Strong organizational and multitasking skills. Excellent communication Proficiency in MS Office (Word, Excel, Outlook).

Role Responsibilities Handling calls of customers. Arranging meeting rooms for all the employees and for the seniors. Responsible for Admin Help Desk for employee problems related to admin and forwarding the quarries to the concerned dept. Seeing to the cleanliness of the reception and the meeting rooms Asking for tea, coffee & water to everyone in the meeting room’s n to the visitors. Arranging for snacks for all the seniors during the meetings Coordinating with the Admin Team. Experience We need people who have had an experience with calling and good client handling exposer. 6 Months experience into Front Desk profile is must Qualification Any Graduate Soft Skills Strong interpersonal skills (Managing internal Stake Holders) People friendly and enjoys talking with people Customer Friendly Communication Skills Excellent communication skills (Verbal/ Written in English & Hindi) with pleasing personality

SLIPWAY SKATES COMPANY is looking for Receptionist to join our dynamic team and embark on a rewarding career journey. Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e. g. pens, forms and brochures) Provide basic and accurate information in - person and via phone/email Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock Update calendars and schedule meetings Arrange travel and accommodations, and prepare vouchers Keep updated records of office expenses and costs Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing