Receptionist Duties: Greeting visitors: Welcoming guests upon arrival, directing them to the appropriate person, and managing visitor logs. Answering phone calls: Professionally answering incoming calls, transferring calls to relevant departments, and taking messages. Maintaining reception area: Ensuring the front desk is tidy, well-stocked with necessary supplies, and presenting a professional image. Mail management: Receiving, sorting, and distributing mail and deliveries. Office administration: Managing office supplies, coordinating courier services, and handling basic administrative tasks. HR Duties: Employee onboarding: Assisting with new employee paperwork, setting up accounts, and conducting orientation tours. Leave management: Processing leave requests, tracking employee absences, and maintaining leave records. Recruitment support: Posting job openings, screening resumes, scheduling interviews, and coordinating with hiring managers. Employee data maintenance: Updating employee information in the HR database, maintaining personnel files, and ensuring compliance with data privacy regulations. Basic HR inquiries: Addressing employee questions regarding company policies, benefits, and procedures. Payroll support: Assisting with payroll processing by collecting time sheets and submitting necessary data. Required Skills: Excellent communication skills: Ability to clearly and professionally interact with a diverse range of individuals, both in person and over the phone. Strong interpersonal skills: Building rapport with visitors and employees, creating a positive first impression. Organizational skills: Effectively managing multiple tasks, prioritizing work, and maintaining accurate records. Computer proficiency: Familiarity with Microsoft Office Suite, HR management systems, and basic database applications. Attention to detail: Ensuring accuracy in data entry and maintaining proper documentation.
