Executive Administrative Assistant Position - Remote - NIGHT Shifts Vailexa Technology

3.0 - 5.0 years

7 - 10 Lacs

noida

Remote

About the Role: We are hiring an Executive Assistant on behalf of our client to support two critical functions the Tool Modernization Initiative and RBSO (Regional Business Services Operations) . This is a Remote role combining program coordination and executive-level administrative support , ideal for a proactive, detail-oriented professional with excellent communication and organizational skills. Key Responsibilities: Tool Modernization Initiative Support Coordinate logistics for cross-functional meetings, workshops, and pilot deployments. Support scheduling, documentation, and follow-ups for steering committee and Center of Excellence (CoE) sessions. Assist with developing, formatting, and editing presentations, training materials, and executive briefings. Track action items, follow up with stakeholders, and ensure timely closure of tasks. Maintain initiative documentation including timelines, milestones, and communications. RBSO Administrative Support Manage calendars, travel bookings, and expense reports for RBSO leadership and team members. Organize and support internal events such as quarterly town halls, leadership offsites, and training sessions. Draft and format internal reports, presentations, and communications. Coordinate ad hoc project tasks, including vendor communication, onboarding logistics, and internal processes. Act as a liaison between RBSO and other departments to coordinate resources, schedules, and follow-ups. Required Qualifications: Minimum 3 years of experience in executive or administrative support , preferably in a corporate or tech-driven environment . Strong command of Microsoft 365 tools : Outlook, Teams, PowerPoint, Excel, and OneNote. Excellent time management, prioritization, and multitasking skills . Strong written and verbal communication skills with the ability to engage with senior leadership. Experience supporting enterprise-level programs or transformation initiatives is an advantage. To Apply: Please share your updated resume along with your availability for a discussion at shalini.s@vailexa.com

Posted 3 days ago

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