QA Officer - Documentation

Job Title: Officer – Documentation (QA)
Department: Quality Assurance
Experience: 0 – 1.5 years

Injectable LVP/SVP experience apply only.

Job Summary

The Officer – Documentation (QA) will be responsible for the issuance, retrieval, control, and archival of all quality-related documents as per company standards and regulatory requirements. The role ensures accuracy, compliance, and timely documentation management for smooth QA operations.

Key Responsibilities

1. Documentation Issuance & Control

• Issue controlled documents (SOPs, BMRs, BPRs, formats, logs) as per approved requests.
• Maintain document numbering, version control, and distribution records.
• Ensure only current and approved versions of documents are in circulation.

2. Document Retrieval & Tracking

• Retrieve completed documents from various departments as per defined timelines.
• Maintain logs for document movement, pending documents, and follow-up for completion.
• Support audits by providing requested documents in a timely manner.

3. Archival & Record Management

• Archive completed records in an organized manner with proper labeling and indexing.
• Maintain document storage conditions as per company standards.
• Ensure retrieval of archived documents as required for internal/external audits.

4. Compliance & Quality Systems Support

• Assist in implementation of documentation control procedures as per ISO/GMP guidelines.
• Identify gaps or errors in documents and escalate for correction.
• Support change control, deviation, CAPA documentation as needed.

5. Coordination & Communication

• Coordinate with Production, QA, QC, Engineering, Warehouse, and other departments for documentation needs.
• Ensure timely communication for issuance and return of documents.

Required Skills & Competencies

• Good understanding of QA documentation procedures (preferred).
• Attention to detail and accuracy in record-keeping.
• Basic knowledge of GMP/ISO standards (added advantage).
• Proficiency in MS Office (Word, Excel).
• Strong organizational and coordination skills.
• Good written and verbal communication.

Qualification

• B.Sc / M.Sc / B.Pharm / Any relevant degree.
• Freshers to 1.5 years of experience in documentation or QA.

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Provident Fund

Work Location: In person