Purchase Executive

Job Title: Purchase Executive

About the Company

Job Summary

end-to-end procurement of customized packaging materials and other

Key Responsibilities

1.

• Identify, evaluate, and develop reliable vendors, maintaining a strong vendor network for customized and critical requirements.
• Obtain, evaluate and negotiate vendor quotations based on price, quality, MOQ, lead time, payment terms, capacity, and delivery capability, and negotiate competitive commercial terms.
• Develop alternate/backup vendors for critical and customized material to reduce supply risks, ensure continuity, and improve cost competitiveness.
• Maintain an updated supplier database, including vendor capabilities, pricing, specifications, certifications, performance history, and approved samples.

2. Purchase Coordination

• Raise and manage Purchase Orders through the company ERP, ensuring accurate specifications, quantities, prices, delivery schedules, payment terms, and agreed conditions.
• Track dispatch schedules, delivery status, and receiving issues, and ensure timely resolution of short supply, transit damage, incorrect materials, or delays.
• Follow up with suppliers from PO placement through production and dispatch to ensure timely delivery as per requirements.
• Coordinate with suppliers to resolve quality issues, rejections, leakage, printing defects, dimensional variations, packaging damage etc. ensuring timely corrective action.

3.

• Manage procurement of customized packaging materials for export and special customer orders, ensuring requirements for design, quality, quantity, printing, and delivery are clearly defined.
• Coordinate with Sales & Marketing and Product Development to obtain and verify customer-specific packaging specifications, drawings, dimensions, artwork, material and printing requirements.
• Identify suitable vendors, obtain required internal/customer approvals, and ensure suppliers can meet the approved specifications before proceeding with bulk procurement

4. Internal Coordination

• Take structured and timely handover from Sales & Marketing for new export orders, customized products, and customer-specific packaging requirements.
• Coordinate with Production, Stores and Quality teams for material availability, vendor qualification, sample approval, incoming material receipt, inspection, and timely resolution of shortages, discrepancies, or quality issues.
• Coordinate with Accounts and other internal teams for invoice verification, discrepancy resolution, and vendor payment processing.

5. Cost Control & Market Intelligence

• Continuously monitor and review vendor pricing and market trends for regularly sourced materials and related procurement categories.
• Negotiate competitive rates while maintaining required quality standards.
• Evaluate alternate materials, suppliers, pack sizes, specifications, and manufacturing options wherever commercially and technically feasible.
• Monitor the impact of raw-material and commodity price movements on packaging costs.
• Monitor and review supplier performance based on quality, delivery, responsiveness, service, and corrective-action compliance in coordination with the Quality/Operations team.

6.

• Maintain complete and accurate procurement records on ERP, including RFQs, quotations, comparative statements, POs, vendor approval, sample approvals, invoices, and related documentation.
• Proactively highlight potential delays, shortages, quality issues, or supply risks to management.
• Prepare regular MIS reports covering procurement, frequent purchases, vendor performance, cost trends, pending orders, and delivery status.
• Ensure compliance with company SOPs, approval processes, and audit requirements, and support internal and external audits related to procurement.

Required Qualifications

Education:

• Experience in one or more of these industries - Lubricants and Greases, Automotive / Auto-Ancillary, Chemicals, FMCG, Paints / Coatings etc.
• Significant exposure to customized industrial packaging sourcing and procurement.
• Strong vendor development, negotiation and vendor management skills.
• Strong follow-up and coordination skills.
• Ability to evaluate quotations and prepare comparative statements
• Proficiency in MS Excel, MS Word, and ERP systems
• Working knowledge of

  Odoo ERP

  will be an advantage.