7 Purchase Associate Jobs

What will you be doing As the Assistant Manager of Purchasing , your primary responsibility will be to ensure the smooth and efficient operation of the Purchasing department. You will procure the required items at competitive prices while maintaining quality standards. Your duties will include: Purchasing Procedures : Ensure familiarity with Hilton's purchasing policies and procedures. Ensure purchase orders are processed following due authorization from management, and that purchases are made according to Hilton's standards. Team Supervision : Supervise and coordinate the work of the Purchasing team to ensure smooth operations. Supplier Management : Follow up on supplier insurance coverage and ensure compliance with Hilton's global policy requirements. Maintain good relationships with all hotel departments and suppliers. Market Price Surveys : Conduct market price surveys regularly in coordination with the Cost Controller and Executive Chef. Compare prices with other hotels to obtain the best quotations. Competitive Quotations : Ensure competitive quotes are obtained as per company policy and that all purchase requests are reviewed before purchase orders are processed. Contract and Vendor Management : Ensure that Hilton's sourcing center approval is received before initiating tenders for purchases exceeding $100,000. Conduct regular vendor visitations to manage high-risk suppliers. Month-End and Reports : Assist in preparing month-end reports and maintain an organized system for filing contracts, purchase orders, bidding documents, etc. Ensure that all documentation (purchase orders, invoices, delivery dockets) is forwarded to Accounts Payable on time. Cost Control : Assist the Executive Chef in ensuring food costs are minimized and closely monitor purchasing decisions for cost-effectiveness. Compliance : Ensure that all national or global purchasing agreements are adhered to and that any government regulations (such as those related to licensing and customs) are followed. Safety and Risk Management : Minimize the risks of accidents by ensuring correct work practices are followed and that the area is free of hazards. Handling Requests and Inquiries : Ensure timely, efficient, and friendly handling of all requests and inquiries related to purchasing. What are we looking for The ideal candidate for the Assistant Manager of Purchasing position should possess the following: Strong understanding of Hilton's purchasing policies and procedures. Proven ability to supervise and coordinate a team, ensuring efficiency. Excellent organizational skills, with the ability to handle multiple tasks and meet deadlines. Ability to negotiate and communicate effectively with suppliers and hotel departments. Experience in managing procurement processes and ensuring compliance with company policies. Strong attention to detail in preparing reports and maintaining documentation. Knowledge of cost control procedures and vendor management. Ability to handle requests and inquiries in a professional and friendly manner. This role plays a key part in maintaining purchasing efficiency while ensuring that quality standards are upheld and costs are minimized within the hotel.

As the Purchase Executive, you will be responsible for performing the following tasks to the highest standards: Follow up on hotel purchasing policy and procedures when carrying out of all purchases. Obtain three competitive quotes from suppliers to minimize cost to hotel. Conduct interviews with suppliers and representatives, obtain information, specifications, quotations on items required and handle subsequent correspondence and negotiations for procurement. Place orders with suppliers and ensure timely delivery to satisfy hotel requirement and trace the outstanding orders to ensure operational needs are met. Check pricing of purchase orders and determining appropriate supplier to obtain best quality and price. Conduct market survey to understand the market trend and the price floating. Collect the Market List quotation at regular intervals. Regularly review contract supplies to ensure prices remain competitive, maintaining competitor knowledge of similar products by regularly surveying price lists of other hotels operation supplies. Analyze market trends to anticipate likely price fluctuations for the purpose of maintaining inventory either for long or short time periods. Ensure all documentation (purchase orders, invoices, delivery dockets, etc.) are forwarded to Accounts Payable on a timely basis. Minimize the risks of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards. Handle all requests and enquiries in a timely, efficient and friendly manner. Perform any additional tasks assigned to ensure that the department functions smoothly. Strictly follow the code of conduct. What are we looking for A Purchase Executive serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow: College graduate. At least 2 years of working experience as Purchase Associate. Proficient in Microsoft Office applications. Able to lead, provide guidance and develop team members. Knowledgeable of supplies. Mature and reliable person. Good command of both written and spoken English to meet business needs. Prior experience in related work preferred. Able to be resourceful, creative and maintain flexibility. Flexible in relation to work hours.

Calculate figures for food inventories, orders, and costs. Maintain clear and organized records to ensure all reports and invoices are filed and stored properly. Post invoices using computer programs. Conduct inventory audits to determine inventory levels and needs. Complete requisition forms for inventory and supplies. Notify manager/supervisor of low stock levels. Verify and track received inventory and complete inventory reports and logs. Reconcile shipping invoices and receiving reports to ensure count accuracy. Receive, unload, and process deliveries. Refuse acceptance of damaged, unacceptable, or incorrect items. Troubleshoot vendor delivery issues and oversee return process. Adhere to food safety and handling policies and procedures across all food-related areas. Monitor PAR levels for all food items to ensure proper levels. Report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications. Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Comply with quality assurance expectations and standards. Read and visually verify information in a variety of formats (e.g., small print). Visually inspect tools, equipment, or machines (e.g., to identify defects). Enter and locate work-related information using computers and/or point of sale systems. Stand, sit, or walk for an extended period of time or for an entire work shift. Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors. PREFERRED QUALIFICATIONS Education : High school diploma or G.E.D. equivalent. Related Work Experience : At least 1 year of related work experience. Supervisory Experience : No supervisory experience. License or Certification: None .

Receive and stage merchandise by department, mark appropriately for placement in facility, and deliver merchandise to appropriate department. Stack received merchandise on pallets or carts. Complete requisition forms for inventory and supplies. Notify manager/supervisor of low stock levels in a timely manner. Receive deliveries, store perishables properly, and rotate stock. Inspect deliveries and date times to verify freshness, cleanliness, consistency, and quality throughout case lots. Refuse acceptance of damaged, unacceptable, or incorrect items. Adhere to food safety and handling policies and procedures across all food-related areas. Organize, clean, and sanitize all refrigerators and freezers, floors, food equipment, and drains. Remove empty pallets, cardboard, and trash and place in proper storage areas. Report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications. Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Speak to guests and co-workers using clear, appropriate and professional language. Develop and maintain positive working relationships with others; support team to reach common goals. Comply with quality assurance expectations and standards. Read and visually verify information in a variety of formats (e.g., small print). Stand, sit, or walk for an extended period of time or for an entire work shift. Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance. Grasp, turn, and manipulate objects of varying size and weight, requiring fine motor skills and hand-eye coordination. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces as well as up and down stairs and/or service ramps. Perform other reasonable job duties as requested by Supervisors. PREFERRED QUALIFICATIONS Education: High school diploma or G.E.D. equivalent. Related Work Experience: No related work experience. Supervisory Experience: No supervisory experience. License or Certification: None .

Key Responsibilities: Procurement Coordination: Assist in sourcing and procuring goods from international suppliers, ensuring timely delivery and quality compliance. Documentation Management: Prepare and review import-related documents, including purchase orders, invoices, packing lists, bills of lading, and certificates of origin. Customs & Compliance: Coordinate with customs brokers and ensure adherence to all customs regulations and compliance requirements for smooth clearance of goods. Freight & Logistics: Liaise with freight forwarders and logistics partners to manage shipping schedules, track shipments, and address any transit issues. Financial Transactions: Handle remittance processes and foreign currency payments, ensuring accurate and timely transactions in collaboration with the finance department. Inventory Management: Monitor inventory levels and coordinate with the warehouse team to ensure optimal stock levels and timely replenishment. Vendor Relations: Maintain effective communication with international suppliers, addressing any concerns related to orders, deliveries, or payments. Record Keeping: Maintain accurate records of all procurement activities, including contracts, correspondence, and transaction histories. Qualifications: Bachelor's degree in Business Administration, Supply Chain Management, International Trade, or a related field 6 months to 1 year of experience in procurement, import-export operations, or related areas. Basic understanding of international trade regulations, customs procedures, and foreign payment processes. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with procurement software or ERP systems. Strong organizational skills with attention to detail and the ability to manage multiple tasks simultaneously. Effective communication and interpersonal skills to interact with suppliers, logistics partners, and internal teams.

Receive, unload, and process deliveries. Verify and track received inventory and complete inventory reports and logs. Complete requisition forms for inventory and supplies. Notify manager/supervisor of low stock levels in a timely manner. Work with suppliers to resolve discrepancies between invoices and actual received merchandise. Troubleshoot vendor delivery issues and oversee return process. Adhere to food safety and handling policies and procedures across all food-related departments or areas. Inspect deliveries and date times to verify freshness, cleanliness, consistency, and quality throughout case lots. Refuse acceptance of damaged, unacceptable, or incorrect items. Maintain and organize all received pallets until product is broken down , removed and/or stored. Remove empty pallets, cardboard, and trash and place in proper storage areas. Assign and ensure work tasks are completed correctly and on time; serve as a departmental role model or mentor. Ensure adherence to quality expectations and standards; identify, recommend, develop, and implement new ways to increase organizational quality. Report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications. Follow all company policies and procedures; maintain confidentiality of proprietary information; protect company assets. Welcome and acknowledge all guests according to company standards. Speak with others using clear and professional language; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others. Read and visually verify information in a variety of formats (e.g., small print). Visually inspect tools, equipment, or machines (e.g., to identify defects). Enter and locate work-related information using computers and/or point of sale systems. Stand, sit, or walk for an extended period of time or for an entire work shift. Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance. Grasp, turn, and manipulate objects of varying size and weight, requiring fine motor skills and hand-eye coordination. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces as well as up and down stairs and/or service ramps. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors. PREFERRED QUALIFICATIONS Education: High school diploma or G.E.D. equivalent. Related Work Experience: At least 1 year of related work experience. Supervisory Experience: No supervisory experience. License or Certification: None .

Calculate figures for food inventories, orders, and costs. Maintain clear and organized records to ensure all reports and invoices are filed and stored properly. Post invoices using computer programs. Conduct inventory audits to determine inventory levels and needs. Complete requisition forms for inventory and supplies. Notify manager/supervisor of low stock levels. Verify and track received inventory and complete inventory reports and logs. Reconcile shipping invoices and receiving reports to ensure count accuracy. Receive, unload, and process deliveries. Refuse acceptance of damaged, unacceptable, or incorrect items. Troubleshoot vendor delivery issues and oversee return process. Adhere to food safety and handling policies and procedures across all food-related areas. Monitor PAR levels for all food items to ensure proper levels. Report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications. Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Comply with quality assurance expectations and standards. Read and visually verify information in a variety of formats (e.g., small print). Visually inspect tools, equipment, or machines (e.g., to identify defects). Enter and locate work-related information using computers and/or point of sale systems. Stand, sit, or walk for an extended period of time or for an entire work shift. Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors. PREFERRED QUALIFICATIONS Education : High school diploma or G.E.D. equivalent. Related Work Experience : At least 1 year of related work experience. Supervisory Experience : No supervisory experience. License or Certification: None .