. Key Roles and ResponsibilitiesA. Purchase Requisition and Procurement
- Receive and review purchase requests from internal departments.
- Obtain quotations from vendors for IT hardware, networking products, accessories, tools, and office supplies.
- Compare quotations based on price, quality, delivery timelines, warranty, and payment terms.
- Prepare purchase orders (POs) after obtaining the required approvals.
- Ensure materials are purchased as per approved specifications and budget.
B. Vendor Management
- Identify and develop relationships with new and existing suppliers.
- Follow up with vendors for quotations, purchase orders, delivery schedules, and pending materials.
- Maintain an updated vendor database, including contact details, pricing, and payment terms.
- Coordinate with vendors to resolve pricing discrepancies, delayed deliveries, and quality issues.
- Support vendor evaluation based on cost, quality, service, and delivery performance.
C. Order Tracking and Delivery Coordination
- Track purchase orders from placement to delivery.
- Coordinate with vendors and internal teams to ensure timely delivery of materials to offices, project sites, and customers.
- Verify delivered materials against purchase orders, delivery challans, and invoices.
- Coordinate the replacement of damaged, defective, or incorrect materials.
- Maintain records of pending orders and communicate delivery updates to the concerned departments.
D. Inventory and Stock Management
- Maintain stock records for IT hardware, networking equipment, accessories, and consumables.
- Monitor stock levels and coordinate replenishment to avoid shortages.
- Update inward and outward material registers.
- Coordinate physical stock verification with the concerned teams.
- Maintain records of material issued to employees, engineers, and project sites.
E. Invoice and Documentation Management
- Collect and verify vendor invoices, quotations, purchase orders, delivery challans, and supporting documents.
- Coordinate with the Finance team for invoice verification and payment processing.
- Check invoice quantities and prices against approved purchase orders and goods received.
- Maintain organized procurement records for audit and compliance purposes.
- Track pending invoices, vendor payments, and credit notes in coordination with Finance.
F. GeM Portal and Online Procurement
- Assist in searching for products and checking specifications and prices on the Government e-Marketplace (GeM), wherever applicable.
- Support preparation of procurement documents and online purchase records.
- Coordinate with the concerned team for quotations, order processing, delivery tracking, and documentation.
- Maintain records of GeM transactions and procurement status.
G. Coordination and Reporting
- Coordinate with Finance, Sales, Pre-Sales, Projects, Service, and Logistics teams to understand material requirements.
- Prepare daily or weekly procurement status reports.
- Maintain records of cost savings, pending orders, delivery delays, and vendor performance.
- Escalate urgent procurement requirements and critical delivery issues to the reporting manager.
- Ensure compliance with the company's procurement procedures and approval process.
2. Required Skills and Qualifications
- Any degree or diploma in Business Administration, Commerce, Supply Chain Management, or a related field.
- 1–3 years of experience in purchasing, procurement, or vendor coordination is preferred.
- Basic knowledge of IT hardware, networking products, and accessories is an advantage.
- Proficiency in MS Excel, Word, email communication, and purchase documentation.
- Knowledge of ERP systems, inventory management, or accounting software is desirable.
- Good negotiation, communication, coordination, and follow-up skills.
- Strong attention to detail and the ability to manage multiple purchase requirements.
Pay: From ₹15,000.00 per month
Benefits:
Work Location: In person
