Purchase Assistant

Job Description

We are looking for a detail-oriented and organized Purchase Assistant & Costing Executive to manage supplier coordination, purchase activities, product costing, rate comparison, and purchase documentation. The ideal candidate should have good knowledge of MS Excel, costing calculations, and vendor management.

Key Responsibilities

Purchase & Supplier Coordination

• Collect quotations and purchase rates from suppliers and vendors.
• Compare supplier rates, negotiate prices, and prepare rate comparison sheets.
• Coordinate with suppliers for material availability, delivery schedules, and transportation.
• Prepare Purchase Orders (POs) and maintain purchase records.
• Follow up on material delivery, invoices, payment terms, and pending documents.
• Ensure materials are supplied as per approved specifications, quality standards, and packing requirements.
• Coordinate with the quality team for samples, laboratory testing, and test reports.

Product Costing & Rate Analysis

• Prepare product costing sheets for different products and customer orders.
• Calculate purchase costs, processing losses, testing charges, transportation, packing, labelling, and other expenses.
• Calculate final cost per kg, per unit, per piece, and per carton as required.
• Prepare 20 FT and 40 FT container costing and allocate common expenses.
• Calculate FOB costs, USD/kg, USD/lb, and selling prices based on exchange rates and profit margins.
• Compare current purchase rates with previous purchase and selling rates.
• Update costing sheets and maintain accurate records in Excel.

Documentation & Reporting

• Maintain supplier databases, quotations, purchase orders, invoices, and costing records.
• Prepare Excel reports for management review and approval.
• Coordinate with accounts, quality, warehouse, production, and logistics teams.
• Ensure all purchase and costing documents are properly maintained and updated.

Required Skills

• Good knowledge of MS Excel, including formulas, lookup functions, and data management.
• Knowledge of purchase processes, vendor management, and rate negotiations.
• Understanding of product costing, expense allocation, and margin calculations.
• Good numerical, analytical, and communication skills.
• Strong attention to detail and ability to manage multiple tasks.
• Knowledge of purchase orders, invoices, and supplier documentation.

Qualification & Experience

• Graduate in Commerce, Business Administration, Supply Chain Management, or a related field.
• 1–2 years of experience in purchase, procurement, costing, or a similar role preferred.
• Experience in food, spices, FMCG, manufacturing, or export companies will be an advantage.
• Freshers with strong Excel and calculation skills may also apply.

Preferred Candidate

A responsible, proactive candidate who can independently handle supplier follow-ups, purchase documentation, costing calculations, and Excel reports with accuracy.

Pay: ₹15,000.00 - ₹18,000.00 per month

Work Location: In person