We are seeking a highly organized, proactive, and resourceful Executive Assistant to support senior leadership in managing day-to-day operations, communication, and strategic priorities. This role demands excellent multitasking abilities, strong communication skills, and a keen understanding of the dynamic pace of an advertising agency. Key Responsibilities 1. Administrative & Operational Support Manage the calendar, appointments, and travel arrangements for senior management. Organize and coordinate internal and external meetings, including preparing agendas, presentations, and minutes. Handle correspondence, calls, and emails, ensuring timely responses. 2. Project & Client Coordination Track project timelines and deliverables, ensuring deadlines are met. Act as a liaison between internal teams and clients for smooth communication. Maintain documentation related to campaigns, tenders, pitches, and ongoing projects. 3. Research & Reporting Conduct market and competitor research as required. Prepare reports, proposals, and summaries for presentations. Assist in compiling pitch decks, campaign strategies, and tender submissions. 4. Finance & Vendor Liaison Coordinate with accounts team for invoice tracking, follow-ups, and payment status. Liaise with vendors, media partners, and freelancers as required. 5. Confidential & Strategic Tasks Handle sensitive information with the highest degree of confidentiality. Support leadership in strategic planning, client relationship management, and special projects. Required Skills & Qualifications Bachelor’s degree in Business Administration, Mass Communication, Marketing, or a related field. 1–2 years of experience as an EA, preferably in advertising/media/creative industries. Excellent written and verbal communication skills. Strong organizational and multitasking abilities. Proficient in MS Office, Google Workspace, and project management tools. Ability to work in a fast-paced, deadline-driven environment. High level of professionalism, discretion, and problem-solving ability.
