VIDYĀMṚTNurturing Spiritually Grounded Future LeadersJob Description: Project Coordinator
Position: Project Coordinator
Organisation: Vidyāmṛt – Micro School
Location: Bengaluru, Karnataka
Employment Type: Full-time
Reporting To: Founder / School Leadership
Working Days: Monday to Friday, with occasional weekend commitments for school events and parent engagement
1. About Vidyāmṛt
Vidyāmṛt is a progressive micro-school that integrates academic excellence, experiential learning, character development, and Krishna consciousness to nurture spiritually grounded future leaders.
Our educational approach combines rigorous academics with Sādācāra (values and good conduct), Bhakti (devotional practices), design thinking, innovation, technology, and hands-on learning.
We are looking for a highly organised, proactive, and responsible Project Coordinator who can ensure the smooth execution of school operations, academic programmes, student activities, parent communication, and institutional initiatives.
The ideal candidate will be a self-starter who enjoys working in a dynamic educational environment and is passionate about contributing to the holistic development of children.
2. Key ResponsibilitiesA. Project Planning and Execution
- Plan, coordinate, and monitor school projects, programmes, events, and special initiatives.
- Prepare project plans, activity schedules, timelines, and execution checklists.
- Coordinate with teachers, facilitators, vendors, parents, and external partners to ensure timely completion of tasks.
- Track project milestones, identify potential delays, and proactively resolve operational challenges.
- Maintain project documentation, meeting notes, action items, and progress reports.
- Ensure that all initiatives are executed within the agreed timelines and budgets.
B. Academic Programme Coordination
- Coordinate academic calendars, timetables, assessments, examinations, and student presentations.
- Ensure teachers have the required learning materials, resources, and logistical support.
- Track completion of planned academic activities and follow up on pending tasks.
- Coordinate interdisciplinary projects, design challenges, STEAM activities, AI sessions, and experiential learning programmes.
- Maintain records of student attendance, academic progress, assignments, and assessment schedules.
- Support the preparation and timely distribution of student report cards and progress reports.
- Coordinate the implementation of Vidyāmṛt's three-dimensional student development framework:
- Academic Rigour – Knowledge, skills, assignments, examinations, projects, and presentations.
- Sādācāra – Character, discipline, responsibility, habits, and conduct.
- Bhakti – Participation in kirtan, japa, kartals, śloka recitation, and other devotional activities.
C. Student Activities and Event Management
- Coordinate daily activities, workshops, competitions, celebrations, field visits, and special programmes.
- Organise events such as Janmāṣṭamī celebrations, Gītā Jayantī, student exhibitions, parent meetings, and annual presentations.
- Manage event schedules, resource requirements, venue arrangements, and activity materials.
- Coordinate photography, videography, student documentation, and event reports.
- Ensure activities are conducted safely, smoothly, and in alignment with Vidyāmṛt's educational philosophy.
- Maintain an annual calendar of academic, cultural, devotional, and extracurricular activities.
D. Parent Communication and Engagement
- Serve as a coordination point for routine parent communication.
- Share timely updates regarding schedules, examinations, holidays, events, assignments, and school announcements.
- Coordinate parent-teacher meetings and ensure that follow-up actions are completed.
- Respond professionally to routine parent queries and escalate sensitive or complex concerns to the school leadership.
- Support admissions-related communication, prospective parent interactions, school visits, and orientation sessions.
- Help build a positive and collaborative relationship between parents and the school.
E. School Operations and Administration
- Maintain accurate records of attendance, schedules, resources, student information, and operational activities.
- Coordinate procurement of stationery, books, educational materials, and activity supplies.
- Monitor inventory and ensure that classrooms, learning spaces, and activity areas are adequately equipped.
- Coordinate transportation schedules and communicate operational changes to parents when required.
- Liaise with vendors, service providers, and external partners.
- Ensure that administrative processes are documented and followed consistently.
- Support compliance with school policies, student safety procedures, and operational protocols.
F. Admissions and Institutional Growth
- Support the admissions process by coordinating enquiries, follow-ups, school visits, and parent interactions.
- Maintain an organised database of prospective parents and admission status.
- Assist with the planning and execution of outreach activities in target neighbourhoods.
- Coordinate open houses, introductory sessions, workshops, and community engagement programmes.
- Track admissions-related activities and provide regular updates to the school leadership.
- Support the development and implementation of systems required as Vidyāmṛt expands.
G. Digital Tools, Documentation, and Reporting
- Use digital tools such as Google Workspace, spreadsheets, forms, calendars, and project management platforms to coordinate activities.
- Maintain structured trackers for tasks, deadlines, responsibilities, and project status.
- Prepare weekly progress reports covering completed tasks, pending actions, challenges, and upcoming priorities.
- Use AI tools responsibly to improve productivity, documentation, communication, and workflow efficiency.
- Develop standard operating procedures, templates, and checklists to improve operational consistency.
- Ensure that student and parent information is handled confidentially and securely.
H. Culture and Values Alignment
- Understand and respect Vidyāmṛt's educational philosophy and Krishna-conscious environment.
- Help ensure that school programmes reflect the principles of Sādācāra, Bhakti, responsibility, compassion, and service.
- Demonstrate punctuality, integrity, accountability, and a service-oriented attitude.
- Encourage a positive, respectful, and disciplined working environment.
- Approach responsibilities with care, humility, initiative, and a commitment to continuous improvement.
3. Required Qualifications and Experience
- Bachelor's degree in any discipline. Qualifications in education, management, business administration, or project management are preferred.
- 2–5 years of experience in project coordination, school administration, programme management, operations, or a related role.
- Experience working in a school, educational institution, startup, or purpose-driven organisation is desirable.
- Strong organisational and multitasking abilities.
- Excellent written and verbal communication skills in English.
- Proficiency in Google Workspace, Microsoft Office, spreadsheets, and digital communication tools.
- Ability to manage multiple projects, prioritise tasks, and meet deadlines.
- Familiarity with AI tools and digital productivity platforms is an advantage.
4. Essential Competencies
The ideal candidate should demonstrate:
- Ownership: Takes responsibility for tasks from initiation to completion.
- Organisation: Maintains clear plans, schedules, records, and documentation.
- Execution: Converts ideas and instructions into timely, measurable outcomes.
- Communication: Communicates clearly, respectfully, and proactively.
- Problem-solving: Identifies challenges early and proposes practical solutions.
- Attention to Detail: Ensures accuracy in schedules, records, communications, and deliverables.
- Adaptability: Works effectively in a growing organisation where priorities may evolve.
- Technology Orientation: Uses digital tools and AI to improve efficiency.
- Interpersonal Skills: Works harmoniously with children, parents, teachers, and external stakeholders.
- Values Alignment: Demonstrates integrity, discipline, responsibility, and a willingness to serve.
5. Key Performance Indicators (KPIs)
Performance will be assessed against measurable outcomes, including:
AreaPerformance IndicatorProject ExecutionPercentage of assigned projects completed within agreed timelinesTask ManagementTimely completion and follow-up of assigned action itemsAcademic CoordinationAccuracy and timeliness of calendars, schedules, and assessment coordinationParent CommunicationTimely dissemination of information and closure of routine queriesEvent ManagementSmooth execution of planned events within timelines and budgetsDocumentationAccuracy, completeness, and accessibility of school recordsAdmissions SupportTimely follow-up of enquiries and coordination of school visitsOperational EfficiencyReduction in delays, missed tasks, and avoidable operational issuesReportingTimely submission of weekly progress reportsProcess ImprovementImplementation of systems, checklists, and workflows that improve efficiency
Specific targets will be established during onboarding in consultation with the school leadership.
6. Working Style and Expectations
The Project Coordinator is expected to:
- Maintain a structured task list and daily priorities.
- Review deadlines and follow up with responsible team members.
- Flag risks and delays before they become major problems.
- Maintain clear written records of decisions and commitments.
- Provide a concise weekly report to the school leadership.
- Handle routine responsibilities independently while escalating important decisions appropriately.
- Maintain professional conduct and confidentiality at all times.
- Be comfortable working in a small, evolving educational institution where initiative and flexibility are essential.
7. What Success Looks Like
Within the first three months, the Project Coordinator should be able to:
- Establish a centralised system for tracking projects, tasks, schedules, and deadlines.
- Ensure that school calendars, academic activities, events, and parent communications are coordinated reliably.
- Maintain accurate and accessible administrative records.
- Introduce practical checklists and standard operating procedures for recurring activities.
- Establish a dependable weekly reporting and follow-up process.
- Demonstrate the ability to independently manage routine coordination while escalating critical issues appropriately.
- Help the school leadership spend less time on routine follow-ups and more time on educational quality, strategic priorities, and institutional growth.
8. Why Join Vidyāmṛt?
Vidyāmṛt offers an opportunity to contribute to an evolving educational model that seeks to combine academic excellence with character, creativity, innovation, and spiritual development.
The role is suited to someone who wants to do more than administrative work: someone who enjoys building systems, coordinating people, solving problems, and helping an educational vision translate into meaningful daily experiences for children.
If you are organised, proactive, technology-enabled, and passionate about education, we invite you to be part of the Vidyāmṛt journey.
Pay: ₹18,000.00 - ₹35,000.00 per month
Benefits:
- Cell phone reimbursement
- Food provided
Application Question(s):
- Do you stay in Gunjur or Whitefeild?
Location:
- Bengaluru, Karnataka 560087 (Required)
Work Location: In person
