Project Finance — Provide efficient Project Finance services on a day to day basis; working on a portfolio of projects (varying number of projects of different values at any given point in time) — For assigned project(s), manage and analyse the collection, recording, and allocating of project costs, ensuring accurate project revenue recognition calculations, and communicating project financial performance and profitability to project/program management — Responsible for lifecycle project accounting from creating project accounts in the ERP, to tracking projects and project budget, validating invoicing, project close-out, and reconciling overall project payables and receivables to project budgets — Partner with the Project Manager and project team to establish the project budget, updating budgets, and making project accounting recommendations as needed when contract modifications or budget changes arise — Assist with subcontractor set-ups in systems, subcontractor agreements a nd raising requisitions/POs in UBW + receipting invoices; sound knowledge of subcontractor policy and WSP’s standard subcontractor/sub consultancy agreements; work closely with Procurement team . This includes evaluating subconsultant invoice submittals for accuracy. — Provide labour rates where required; transfers hours/expenses following company’s policies/procedures utilising shared services/GBS team — Initiate invoicing requests with the GBS team incl. all necessary supporting documentation; maintain billing information to ensure correct submission of invoices and follow up with project team/client/WSP AR on late payments — Monitor key indicators and proactively assist in resolving project exceptions in a timely manner to keep overall exception count low (exceptions (not limited to): cost overruns, hard limits, costs but no budget, (aged) WIP (positive/negative), aged AR) — Assist with other queries from the business as they arise (this may include informing them of the correct contact person) — Verify contract and change order characteristics for projects that are small-medium-sized and/or of a moderate-level of complexity, including reading and interpreting contract language, billing requirements, modifications, purchase orders, and subcontract/consultant terms Reporting and Analysis — Utilising ERP, Power Bi (and other tools as required) to produce (internal and/or external) reports on a regular basis, analyse reports (cost trackers and other project specific reports) to monitor actual expenditure vs. approved budgets; highlight any variances/issues to Project Managers and Commercial to assist in minimising financial risk to the business — Investigate any variances or issues that may arise on a project and resolve with relevant support from other business sections (e.g. working closely with AP, AR, Procurement, HR and Payroll, Financial Systems group) — Attend project-related meetings to inform the team regarding the current status of project financials, articulating problem projects and following up on any identified actions as discussed — Assist with proposal costings where required — Create and submit clien t or panel reports related to projects Compliance and Control — Ensure the project accounting and administrative setup is in accordance with revenue recognition policy , Delegation of Authority and compliant with SOX 52-109 — Ensure Project data is accurate in UBW, including budgets, project credentials and WBS structure. Ensure checks are in place for data integrity — Assist with internal and external audits, e.g. collate documentation within required timeframes, utilising GBS to extract details — Adhere to the Project Accounting guidelines and other processes and procedures implemented across the PFS team Training and Development — Complete relevant and mandatory training — Knowledge of IMS and WSP procedures and policies to educate self and others; provide training to new staff where required, e.g. assist with training new PFS team members, project teams in the use of UBW, Power Bi, cost trackers etc. — Identifying/Suggesting Project Finance processes/procedures associated with projects; share successes with the PFS team — Contribute to the Project Finance Team and actively share knowledge; chair team meetings as required — Ensuring to stay up to date with the latest processes, policies, procedures and team updates by being an active member on the Project Finance Teams page Others -- Flexible to work in shift timings for ANZ projects
