Program Associate

Program Support and Data Management:

• Assist the program team in maintaining comprehensive and compliant records.
• Maintain and organize program data for efficient operations and easy information access.
• Collect and synthesize data from hospitals to guide program improvements.
• Track and manage reporting on patient numbers and Patient Support Group (PSG) meetings to measure program impact.
• Oversee hospital-based activities in collaboration with Patient Support Coordinators (PSCs).

Aid and Inventory Management:

• Ensure uninterrupted aid delivery by tracking and addressing delays and invoice submissions.
• Assist in vendor searches and onboarding, coordinating with nutritionists, PSCs, and procurement teams.
• Release and review monthly ration audit forms ensuring compliance with program standards.
• Conduct monthly stock reconciliations and audits to prevent wastage and maintain accurate aid tracking.

Stakeholder Engagement:

• Liaise with hospitals to secure permissions for donor visits and facilitate stakeholder engagement.
• Prepare visit checklists and coordinate with hospital teams to ensure positive and efficient donor experiences.

Qualifications and Skills:

• Bachelor's degree (BCom, BSc, or BSW).
• Minimum 2 years experience in a similar role.
• Proficiency in Microsoft Excel and data analysis tools.
• Excellent communication and coordination skills.
• Ability to manage multiple tasks and meet deadlines.
• Strong attention to detail and problem-solving skills.

Preferred Skills:

• Experience with hospital systems or NGOs.
• Familiarity with donor management and audit processes.
• Knowledge of procurement and stock management.

Key Attributes:

• Organized and systematic approach.