8 Procurement Documentation Jobs

Job Summary We are looking for a dynamic and driven Executive Sourcing & Procurement to join our sourcing team in Bangalore. The ideal candidate will support the procurement of raw materials, fabrics, trims, and accessories to meet production needs in a timely and cost-effective manner. You will work closely with design, production, and merchandising teams to ensure compliance with quality standards, ethical sourcing practices, and production timelines. Key Responsibilities Identify, evaluate, and develop a strong and reliable supplier base for raw materials, fabrics, trims, and accessories. Negotiate pricing, contracts, lead times, and terms with vendors to optimize cost and ensure timely delivery. Monitor and evaluate supplier performance, ensuring compliance with quality and delivery benchmarks. Collaborate cross-functionally with design, merchandising, and production teams to align sourcing strategies with business goals. Conduct market research to stay abreast of industry trends, cost structures, and emerging materials or technologies. Ensure sourcing complies with sustainability and ethical standards in line with company policies. Manage and maintain relationships with vendors and key internal stakeholders. Track, report, and analyze key sourcing metrics to support strategic decision-making. Oversee procurement documentation, including purchase orders, invoices, and coordination with the finance department. Qualifications & Skills Education: Bachelors degree in Supply Chain Management, Business Administration, Textile Engineering, or a related field. MBA preferred but not mandatory. Experience: 0-5 years of relevant experience in sourcing and procurement. Prior experience with embellished garments is an added advantage. Key Skills: Strong communication and interpersonal skills. Excellent negotiation and vendor management abilities. Ability to work both independently and collaboratively in a fast-paced environment. Exposure to sustainable sourcing practices and international sourcing compliance is desirable. Familiarity with garment manufacturing processes and supply chain systems.

Compilation of Procurement documents .Floating Enquiries .Negotiations Preparation of Procurments related documents PO/SO /RO. Responsibilities: Procurement Documentation: Compile, organize, and maintain all procurement-related documents, ensuring accuracy, completeness, and compliance with company policies and procedures. This includes requisitions, vendor quotes, purchase orders, contracts, and delivery notes. Floating Enquiries: Prepare and send out Requests for Quotation (RFQs) and other inquiries to various suppliers and vendors based on technical specifications and team requirements. Negotiations Support: Assist the Technical Superintendent and team in supplier negotiations, including preparing comparative statements, analyzing quotes, and documenting negotiation outcomes to ensure favorable terms and pricing. Document Preparation: Create and process various procurement documents, including: Purchase Orders (POs): Generate accurate purchase orders based on approved requisitions and negotiated terms. Service Orders (SOs): Prepare service orders for external contractors and service providers. Release Orders (ROs): Process release orders for materials from existing contracts or inventory. Vendor Management: Maintain and update a comprehensive vendor database, including contact information, pricing, terms, and performance records. Follow-up and Expediting: Proactively follow up with vendors on outstanding orders, deliveries, and service schedules to ensure timely fulfillment. Record Keeping: Ensure meticulous record-keeping for all procurement transactions, both physical and digital, for auditing and reporting purposes. Coordination: Liaise effectively with internal technical teams, finance department, and external suppliers to ensure seamless procurement processes. Reporting: Assist in preparing regular reports on procurement status, vendor performance, and cost analysis as required by the Technical Superintendent. Administrative Support: Provide general administrative support to the Technical Superintendent and their team as needed.

Key Responsibilities: Procurement Planning & Supplier Management: Prepare and implement the procurement plan in alignment with production and business requirements. Identify and assess new suppliers to ensure a robust supplier base and mitigate supply risks. Initiate negotiations with suppliers to obtain favorable terms and pricing. Maintain strong, professional relationships with suppliers to foster collaboration and long-term partnerships. Vendor Evaluation & Rating: Conduct vendor evaluations to assess the quality, pricing, and delivery performance of suppliers. Implement a vendor rating system to measure and track supplier performance over time. Continuously review and update vendor databases, ensuring accurate records and compliance with procurement policies. Enquiries & Quotes: Place enquiries for both domestic and imported engineering goods and services. Receive quotes from suppliers and ensure all necessary documents are received and maintained. Prepare comparison statements to evaluate quotes based on cost, quality, and delivery terms, ensuring the most cost-effective and reliable options are selected. Inventory & Stock Management: Monitor and manage inventory levels to ensure adequate stock for the plant while avoiding overstocking. Work closely with the technical team and accounts department to ensure the timely procurement and financial management of materials. Logistics Coordination: Coordinate with suppliers and transporters to ensure smooth and timely logistics for the delivery of materials. Ensure that the materials are delivered within the specified timelines and in good condition. Quality Compliance: Ensure all procurement activities comply with company quality systems and standards. Work within the guidelines set by the company to ensure the availability of materials to the plant in a timely manner. Cross-Functional Coordination: Act as a liaison between procurement, technical teams , and accounts to ensure smooth execution of procurement activities and resolve any issues related to material availability, quality, or pricing. Ensure all activities are executed as per defined quality systems and procurement processes.

1.Identify, evaluate, and qualify vendors for electrical and electronic components, cables, motors, control panels, and other relevant equipment. 2.Negotiate prices, terms, and delivery schedules to achieve cost savings without compromising quality. Required Candidate profile 3.Sound technical knowledge of electrical components and systems. 4.Proficient in MS Excel, ERP systems. 5.Maintain all procurement documentation as per ISO or internal audit standards.

As a Management Trainee in Purchase, you will be an integral part of our procurement team in Pune, Maharashtra, within the Ferro Alloys / Metals & Minerals / Manufacturing industry. Your role is crucial in developing your skills and knowledge in procurement and logistics operations. This entry-level position aims to nurture individuals with high potential to become future leaders in the field. Your responsibilities will include assisting the Purchase Head in sourcing raw materials, consumables, and services, managing purchase orders and vendor data using SAP modules, analyzing purchase and inventory data through Advanced Excel functions, coordinating delivery schedules with suppliers, and supporting logistics activities. You will also participate in vendor evaluation, maintain procurement documentation, and collaborate with various departments for seamless operations. To excel in this role, you should hold a Bachelor's degree in Engineering (BE) and an MBA in Supply Chain Management or Logistics. Proficiency in Advanced Excel, exposure to SAP (MM module preferred), strong communication skills, analytical mindset, attention to detail, and the ability to manage multiple priorities are key requirements. Previous internship or project experience in procurement, logistics, or supply chain, knowledge of raw material procurement in manufacturing, and familiarity with import/export documentation are highly desirable. This full-time role may also include an internship component with a contract length of 12 months. The benefits offered include health insurance, life insurance, and Provident Fund. The work schedule is during the day shift, and the role may require working in a plant-based environment and occasional travel. If you are a motivated and detail-oriented individual looking to kickstart your career in procurement and logistics, this Management Trainee position offers a unique opportunity for growth and development in a dynamic industry.,

1.Identify, evaluate, and qualify vendors for electrical and electronic components, cables, motors, control panels, and other relevant equipment. 2.Negotiate prices, terms, and delivery schedules to achieve cost savings without compromising quality. Required Candidate profile 3.Sound technical knowledge of electrical components and systems. 4.Proficient in MS Excel, ERP systems. 5.Maintain all procurement documentation as per ISO or internal audit standards.

Compilation of Procurement documents .Floating Enquiries .Negotiations Preparation of Procurments related documents PO/SO /RO. Responsibilities: Procurement Documentation: Compile, organize, and maintain all procurement-related documents, ensuring accuracy, completeness, and compliance with company policies and procedures. This includes requisitions, vendor quotes, purchase orders, contracts, and delivery notes. Floating Enquiries: Prepare and send out Requests for Quotation (RFQs) and other inquiries to various suppliers and vendors based on technical specifications and team requirements. Negotiations Support: Assist the Technical Superintendent and team in supplier negotiations, including preparing comparative statements, analyzing quotes, and documenting negotiation outcomes to ensure favorable terms and pricing. Document Preparation: Create and process various procurement documents, including: Purchase Orders (POs): Generate accurate purchase orders based on approved requisitions and negotiated terms. Service Orders (SOs): Prepare service orders for external contractors and service providers. Release Orders (ROs): Process release orders for materials from existing contracts or inventory. Vendor Management: Maintain and update a comprehensive vendor database, including contact information, pricing, terms, and performance records. Follow-up and Expediting: Proactively follow up with vendors on outstanding orders, deliveries, and service schedules to ensure timely fulfillment. Record Keeping: Ensure meticulous record-keeping for all procurement transactions, both physical and digital, for auditing and reporting purposes. Coordination: Liaise effectively with internal technical teams, finance department, and external suppliers to ensure seamless procurement processes. Reporting: Assist in preparing regular reports on procurement status, vendor performance, and cost analysis as required by the Technical Superintendent. Administrative Support: Provide general administrative support to the Technical Superintendent and their team as needed.

Candidate will be responsible for Piping Design of Technology Projects in association with KBR's Technology Business Unit at Houston POSITION DESCRIPTION: Responsible for the quality, budget, and respect of project schedule for piping material tasks Reviews the Client's technical documentation and requirements Responsible for the design of all piping components Issues project piping material specification and piping components data sheets Performs wall thickness calculations of pipes Issues technical bid evaluation for all piping components offers Issues technical part of requisitions for all piping components purchase orders Reviews and approves vendors documents Maintains project technical files and update Company standards Performs the inter-disciplines checking for the part of documents in accordance with the scope of piping material section Checks the material take off issued by the drafting office Prepares mechanical valve data sheets for the body of motorized valves The candidate should be proficient in use of International / National codes and Standards related to piping Engineering. Preparation, review and issuance of PMS, VMS, specification & standards. Responsible for preparation, review and issue of documents related to piping materials MTO for procurement, MR / PR, etc. Preparation and review of datasheets for piping specialty items Technical. bid analysis. Vendors offer / drawing review. Interface with other departments for providing design input. Interaction with Vendors / Clients / Third party members. Knowledge of relevant Code and Standards. Knowledge of ASME , API, EN, BS etc piping material codes. Highly motivated with an innovative and analytical mind. Demonstrates ability to work in a team. Prior experience in technical bid analysis. MINIMUM REQUIREMENTS: Relevant experience of 8-13 years in Piping Materials. Minimum graduate in B.Tech./ B.E.(Mechanical) Comfortable in travelling for work. KEY RELATIONSHIPS: Manages key business relationships with clients and with Technology Business Unit Managerial teams in India and Houston.